Scheduler/Biller, Urology Surgery

CARTI; Little Rock (AR); On-site; USD 40,000 - 54,000; Full time

Job summary

CARTI in Little Rock, AR seeks an Urology Surgery Scheduler to coordinate and schedule all surgical and urology procedures. You will gather clinical and insurance information, enter charges, and ensure open communication among CARTI Surgery Center, departments, patients, and physicians.

The role emphasizes accuracy, scheduling efficiency, and data integrity in EMR systems. The position is safety-sensitive and requires attention to detail, strong organization, and the ability to multitask in a

Qualifications

• 2 years of physician/surgeon office, Ambulatory Surgery Center, or Hospital experience with procedure scheduling and/or billing
• Competent in EMR systems
• Excellent computer and basic office equipment skills
• Extensive knowledge of grammar, spelling, and punctuation
• Skilled in time management and organization
• Ability to read, understand and follow oral and written instructions
• Ability to communicate clearly and concisely
• Ability to establish and maintain effective working relationships

Responsibilities

• Schedules procedures using HST Case Management in appropriate rooms and/or assigned blocks.
• Coordinates and schedules pre-operative testing and follow-up appointments as designated by physician.
• Documents physician specific requests and maintains complete and accurate records.
• Schedules surgeries based on physician volume and maintains appropriate turnaround time.
• Ensure all pre and post-operative instructions are communicated to the patient per provider.
• Completes post-op data entry in a timely and accurate manner.
• Initiates billing process of post-surgical charges in a timely manner and justifies charges daily.
• Corrects or modifies discrepancies in scheduling and/or billing.
• Uses and understands medical/surgical terminology and approved abbreviations.
• Maintains system integrity and confidentiality of data. Participates in systems upgrades, as needed.
• Cross trains to learn other responsibilities.

Skills

Time management

Organization

Communication

Interpersonal skills

Medical terminology

Education

High school diploma or GED

Associate degree preferred

Arkansas driver’s license

Tools

EMR systems

Job description

Brief Description

JOB SUMMARY

Urology Surgery Scheduler coordinates and schedules all surgical and urology procedures and assures that all the appropriate clinical and insurance coding information is collected. This position will schedule the procedure according to established guidelines and provide accurate information so that all departments may view daily and maintain open communication with CARTI Surgery Center, multiple departments, patient contact, and physician offices regarding schedule changes. This position initiates the billing process by entering pertinent charges and patient information in multiple EMR’s. Multitasking abilities and attention to detail with little room for error is a must.

This position is a Safety Sensitive Position. The essential functions, physical demands, and mental competencies of this job require the employee maintain the ability to work in a constant state of alertness in a safe manner.

Job Specific Duties And Responsibilities

• Schedules procedures using HST Case Management in appropriate rooms and/or assigned blocks. Effectively schedules procedure rooms for optimal utilization.
• Coordinates and schedules, pre-operative testing and follow-up appointments as designated by physician.
• Documents physician specific requests and maintains complete and accurate records.
• Schedules surgeries based on physician volume maintain appropriate turn- around time.
• Ensure all pre and post-operative instructions are communicated to the patient per provider.
• Completes post-op data entry in a timely and accurate manner.
• Initiates billing process of post-surgical charges in a timely manner and justifies charges daily.
• Corrects or modifies discrepancies in scheduling and/or billing.
• Uses and understands medical/surgical terminology and approved abbreviations.
• Maintains system integrity and confidentiality of data. Participates in systems upgrades, as needed.
• Cross trains to learn other responsibilities.

EDUCATION, CERTIFICATION, LICENSURE And REGISTRATION

• High school graduate or GED preferred.
• Associate degree in health administration or a secretarial program a plus, or applicable experience
• Current Valid Arkansas Driver’s license.

EXPERIENCE, KNOWLEDGE, SKILLS, And ABILITIES

• 2 years of physician/surgeon office, Ambulatory Surgery Center, or Hospital experience with procedure scheduling and/or billing with strong knowledge of medical terminology and familiarity with medical diagnostic procedures is required.
• Competent in EMR systems preferred.
• Excellent computer and other basic office equipment skills.
• Extensive knowledge of grammar, spelling, and punctuation.
• Skilled in time management and organization.
• Ability to read, understand and follow oral and written instructions.
• Ability to communicate clearly and concisely.
• Ability to establish and maintain effective working relationships with patients, team members and the public.

Reasoning Ability

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, or scheduled form.

Interpersonal Skills

• Must interact and communicate both verbally and in written form.
• Must interact and exchange information regarding patients with physicians and other departmental personnel, and outside agencies frequently, while respecting the confidentiality of patient information.

Physical Demands

• While performing the duties of this job, the employee is regularly required to talk or hear.
• The employee regularly is required to stand, walk, sit, use hands to fingers, handle or feel objects, tools, or controls, and reach with hands and arms.
• Specific vision abilities required by this job include close vision and the ability to adjust focus.

Work Environment

The work environment described here is representative of those an employee encounters while performing the essential functions of this job. This position involves potential exposure to infectious diseases. Colleagues are offered appropriate vaccinations and safety training.