Endoscopy Scheduler - 30 hrs/wk, 1st shift

International Executive Service Corps; Findlay (OH); On-site; USD 30,000 - 42,000; Full time

Job summary

International Executive Service Corps in Findlay, OH is seeking an administrative scheduling assistant to support operating room workflows. You will handle scheduling of surgical procedures, admit data, and coordinate with nursing staff to ensure smooth patient flow.

The ideal candidate has a high school diploma, knowledge of medical terminology, and proficiency with Word and Excel. Experience with EMR and HIPAA compliance is preferred; strong communication and clerical skills are essential.

Qualifications

• High school diploma or GED required.
• Knowledge of medical terminology and HIPAA practices.
• Ability to read and follow instructions in English; strong clerical skills.

Responsibilities

• Schedules, reschedules and cancels cases as directed.
• Obtains admission information during scheduling procedures.
• Assures anesthesia availability.
• Alerts staff when equipment or instrumentation is required.
• Coordinates scheduling with other departments.
• Alerts about scheduling conflicts as needed.
• Maintains block times and communicates with surgeon offices.
• Receives and processes a high volume of calls; transfers as appropriate.
• Processes data from physician offices for complete schedules.
• Maintains office supplies cost-effectively.
• Distributes data to correct individuals while maintaining HIPAA confidentiality.
• Provides support to main desk personnel for flow of information and supplies.

Skills

High school diploma

Medical terminology

English literacy

Clerical skills

Microsoft Word

Microsoft Excel

Communication skills

HIPAA compliance

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Scheduling software

Job description

PURPOSE OF THIS POSITION

Supports the functioning of the operating room by scheduling surgical procedures, performing clerical duties, and assisting the professional nursing staff in the delivery of patient care.

JOB DUTIES/RESPONSIBILITIES

Duty 1: Schedules, reschedules and cancels cases as directed.

Duty 2: Obtains necessary admission information during scheduling procedures

Duty 3: Assures anesthesia availability

Duty 4: Alerts the Surgery Manager, Charge Nurse, and/or Specialty Nurse when specific equipment or instrumentation is required.

Duty 5: Coordinates scheduling as needed with other ancillary departments.

Duty 6: Alerts the Surgery Manager, Charge Nurse, Anesthesia Personnel and/or Specialty Nurse when a scheduling conflict occurs.

Duty 7: Assures block times are maintained and/or released for surgeons and communicates effectively with the Surgeon offices.

Duty 8: Receives and processes heavy volume of incoming calls.Transfer calls appropriately.

Duty 9: Ability to process data from physician offices to provide complete and accurate schedules utilized throughout the hospital.

Duty 10: Maintains office supplies in a cost-effective manner to ensure adequate quantities for departmental use.

Duty 11: Collects and distributes data to the correct individuals and departments while maintaining HIPPA confidentiality.

Duty 12: Provides support services to main desk personnel for continuous flow of information and supplies.

REQUIRED QUALIFICATIONS

• High school graduate or GED equivalent
• Knowledge of medical terminology
• Able to read and follow instructions in English
• Knowledge of the health care environment and patient processing with computerized scheduling software.
• Able to perform clerical skills such as typing, filing, sorting and copying, etc.
• Knowledge of computer programs (Word, Excel, etc.)
• Positive service-oriented interpersonal and communication skills required.
• Individual must be able to demonstrate the knowledge and skills necessary to provide care appropriate to the age of the patient served on his/her assigned unit/department. The individual must demonstrate knowledge of the principles of growth and development over the life span and possess the ability to assess data reflective of the patient status.Must be able to interpret the appropriate information needed to identify each patient’s requirements relative to their age-specific needs and to provide the care needed as described in the area’s policies and procedures.

PREFERRED QUALIFICATIONS

• Medical clerical experience
• EMR experience.

PHYSICAL DEMANDS

This position requires a full range of body motion with intermittent walking, lifting, bending, climbing, squatting, kneeling, twisting, sitting and standing. The associate must help transport patients and be able to lift 50 pounds or more. The individual must have excellent eye-hand coordination with the ability to grasp, push and pull, have fine fingers dexterity and manipulation. The associate must be able to reach work above the shoulders. This position requires corrected vision and hearing in the normal range. The associate must have excellent verbal skills to communicate with patients, physicians, and co-workers.

***This position is classified “at risk” for possible occupational exposure to blood borne pathogens (HBV, HIV, etc.)