Scheduler - ASC

Huntsville Memorial Hospital; Huntsville (TX); On-site; USD 40,000 - 60,000; Full time

Job summary

Huntsville Memorial Hospital is seeking a Scheduler for the Huntsville Surgical Partners ASC to coordinate surgical scheduling and coding. The role requires strong communication with physicians, staff, and nursing teams to ensure smooth center operations.

Responsibilities include data entry into the EHR, maintaining CPT/ICD-9 codes, and handling PHI with confidentiality. The position emphasizes accuracy, timely schedules, and interdepartmental collaboration.”

Qualifications

• High school Diploma or GED required.
• Two years current medical office experience required.
• Strong working knowledge of CPT and ICD-9 coding required.

Responsibilities

• Schedule procedures and surgeries accurately and without conflicts.
• Enter data into the EHR system and coordinate with insurance verifications.
• Maintain current CPT and ICD-9 codes.
• Maintain and distribute surgery schedules in a timely manner.
• Obtain physician signatures when required.
• Handle internal and external telephone communications.
• Protect patient confidentiality and PHI.

Skills

Scheduling

Medical office

CPT/ICD-9 coding

PHI handling

Interpersonal communication

Education

High school Diploma or GED

Tools

EHR system

Job description

POSITION PURPOSE This role is located at Huntsville Surgical Partners, the new Ambulatory Surgery Center (ASC) situated near Huntsville Memorial Hospital. Under general supervision of the ASC Administrator, the Scheduler coordinates the accurate scheduling and coding of surgical procedures. This role serves as a key liaison, maintaining professional and frequent communication with physicians, office staff, and the nursing team to ensure seamless center operations.

LATITUDE, CONTACTS/INTERACTIONS All positions of Huntsville Surgical Partners & Huntsville Memorial Hospital are part of an interdisciplinary team, and as such, participate in the care and service delivery process through effective interaction with other team members. Primarily interacts with ASC staff, medical staff, patients, and visitors.

Essential Job Functions Every effort has been made to make this job description as complete as possible. However, it in no way states or implies that these are the only duties the incumbent will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or is a logical assignment to the position.

• Schedule procedures and surgeries accurately and without conflicts. Determine length of case and if special equipment is required
• Enters data into the Electronic Health Record (EHR) system and coordinate with insurance verifications
• Maintain current and deleted CPT and ICD-9 codes
• Maintains and distributes surgery schedules, timely
• Obtains physician's signature if required
• Telephone communications both internally and externally
• Other duties as assigned, may include a combination of positions and responsibilities
• Maintains patient confidentiality and appropriate handling of PHI
• Maintains a safe work environment and reports safety concerns appropriately
• Performs all other related duties as assigned
• Maintain role responsibility and accountability
• Participate in the professional activities of the Center
• Ability to communicate effectively using proper channels
• Ability to relate well to people
• Maintain a professional appearance and manner
• Awareness of the importance of good interpersonal relations with allied health care personnel
• Ability to provide accurate scheduling information to officers
• Abides by the HMH Legal Compliance Code of Conduct

Requirements QUALIFICATIONS

• High school Diploma or GED required
• Two years current medical office experience required
• Strong working knowledge of CPT and ICD-9 coding required

PHYSICAL DEMANDS AND WORKING CONDITIONS

• Frequent: sitting
• Occasional: standing, walking, & reaching
• Visual and hearing acuity required. Work is inside, with good ventilation and comfortable temperature.
• Possible exposure to: toxic/caustic chemicals or detergents, communicable diseases, blood borne pathogens