Scheduler

Legacy Health; Vancouver (WA); On-site; USD 30,000 - 44,000; Full time

Job summary

Legacy Health is seeking a Scheduler to coordinate patient procedures and optimize the scheduling process. The role involves working with clinical teams, maintaining accurate records, and ensuring smooth daily operations.

The ideal candidate will have a high school diploma, experience in medical administration, and strong typing and organizational skills. This on-site position offers opportunities to support patient care and collaborate across departments in a fast-paced environment.

Qualifications

• Completion of high school or equivalent.
• Medical terminology knowledge and typing speed requirements.
• Experience in medical administration or related roles preferred.

Responsibilities

• Schedule procedures for multiple rooms using scheduling computer system.
• Enter staff and create schedule types and patterns.
• Daily patient/procedure data entry into computer system.
• Assist manager with maintaining staff profiles.
• Assist with computer duties updating timebooking information.
• Generate required reports and maintain patient confidentiality.
• Coordinate with Anesthesia to assign staff and update cases in the system.
• Provide secretarial support and complete department paperwork as needed.

Skills

Typing 35 wpm

Time management

Organizational skills

Communication skills

Ability to work under stress

Confidential information handling

Knowledge of computer systems

Knowledge of department policies

Medical terminology

Education

High school diploma or equivalent

Tools

Scheduling software

Job description

At Legacy, every team member helps shape the patient experience. As a Scheduler, you play a critical role in coordinating care by ensuring that procedures are scheduled accurately and efficiently. Your work supports both patients and clinical teams, helping to create a seamless process that enhances the quality of care we provide. If you're detail-oriented, collaborative, and ready to make a meaningful impact behind the scenes, we encourage you to apply.

Responsibilities

• Computerized Scheduling: Schedules procedures for multiple rooms using scheduling computer system. Determines availability of staff and room availability based on procedure being performed.
• Automated Computerized Staffing: May enter staff members and create schedule types, work patterns as needed. May load varying data into system about personnel, budget and staff coverage.
• Independently performs daily patient/procedure data entry into computer system.
• May assist manager with maintaining and updating staff profiles.
• May assist computer program director with various computer duties updating system, timebooking information etc.
• May independently initiate required reports. Maintains patient confidentiality.
• May work with the Anesthesia department to create a smooth schedule. Duties may include: assigning each patient’s anesthesiologist, notifying Anesthesia of their assigned cases, changes in their schedules, etc. Enters into the computer system patient’s assigned anesthesiologist, room number, and any pertinent information needed for the procedure.
• May function as Secretarial support-- performing various and numerous duties. Performs department typing as assigned. Completes patient charges, reviews and updates suture lists, miscellaneous charge list, etc., as needed to ensure proper revenue.

Education

• Completion of high school or equivalent.

Experience

• Medical assistant, Secretary, Unit Secretary, Surgical Technician or Imaging Support Specialist preferred.

Skills

• Knowledge of appropriate computer systems and software.
• Knowledge of department policies and procedures.
• Medical terminology.
• Requires typing 35 wpm.
• Demonstrated time management and organizational skills.
• Demonstrated communication skills.
• Demonstrated ability to work under stress.
• Demonstrated ability to work with confidential information.

Pay Range

USD $22.32 - USD $31.90 /Hr.

Our Commitment to Health and Equal Opportunity

Our Legacy is good for health for Our People, Our Patients, Our Communities, Our World. Above all, we will do the right thing.

If you are passionate about our mission and believe you can contribute to our team, we encourage you to apply—even if you don't meet every qualification listed. We are committed to fostering an inclusive environment where everyone can grow and succeed.

Legacy Health is an equal opportunity employer and prohibits unlawful discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion or creed, citizenship status, sex, sexual orientation, gender identity, pregnancy, age, national origin, disability status, genetic information, veteran status, or any other characteristic protected by law.

To learn more about our employee benefits click here: www.legacyhealth.org/For-Health-Professionals/careers/benefiting-you