Scheduler

Evolving Solution Services; Irvine (CA); On-site; USD 30,000 - 32,000; Full time

Job summary

365 Home Care is seeking an organized administrator to coordinate in-home assessments, caregiver scheduling, and monthly service billing across San Diego, Orange, Los Angeles, and Imperial counties in Southern California.

The ideal candidate is highly computer literate, fluent in English (Spanish preferred), authorized to work in the U.S., and able to work weekdays with occasional remote weekends; a valid driver’s license and reliable transportation are required.

Qualifications

• High school graduate or equivalent (Required).
• Must be able to speak and write English.
• Spanish speaking (preferred).
• Must be very computer literate.

Responsibilities

• Conduct in-home assessments for new clients.
• Appropriately schedule all caregivers to cover all shifts.
• Monitor schedules to ensure that overtime is not incurred without prior approval from the Director.
• Replace any call-outs as soon as possible, being sure not to use overtime unless prior approval from the Director is received.
• Complete visit verifications.
• Track employee vacation, personal, birthday, and earned days requested off.
• Be available to fill-in in on emergency bases for a call-out caregiver if no replacement is found and the family will suffer hardship if the shift is canceled.
• Assist with monthly service billing and payroll.
• Assist with other functions as assigned to support the needs of the organization.

Skills

Computer literacy

Microsoft Office

English language proficiency

Spanish language (preferable)

Education

High school diploma

Job description

365 Home Care provides in-home respite care to individuals with intellectual disabilities from ages 3 years. Our services are provided throughout San Diego, Orange, Los Angeles, and Imperial counties. Must be very competent with computer usage and Microsoft software.

PRIMARY FUNCTIONS:

• Conduct in-home assessments for new clients.
• Appropriately schedule all caregivers to cover all shifts.
• Monitor schedules to ensure that overtime is not incurred without prior approval from the Director.
• Replace any call-outs as soon as possible, being sure not to use overtime unless prior approval from the Director is received.
• Complete visit verifications.
• Track employee vacation, personal, birthday, and earned days requested off.
• Be available to fill-in in on emergency bases for a call-out caregiver if no replacement is found and the family will suffer hardship if the shift is canceled.
• Assist with monthly service billing and payroll.
• Assist with other functions as assigned to support the needs of the organization.

Work Schedule

Monday - Friday from 8 am to 4:30 pm. You may also be required to work remotely occasionally on a weekend to fill in for a colleague on vacation.

High school graduate or equivalent (Required)

Must be able to speak and write English

Spanish speaking (preferred)

Must be very computer literate

Able to work independently

Accountable and dependable

Authorized to work in the United States of America (Required)

Must have a valid driver’s license and reliable transportation (Required)

Must be willing to work with people with disabilities (Required)

Current CPR and First Aid (Required)

Live scan check (Required)

Must be COVID vaccinated and very competent with company usage and Microsoft software.

Job Type: Full-time

Pay: $22.00 - $23.00 per hour

Ability to commute/relocate:

• Torrance 90503: Reliably commute or planning to relocate before starting work (Required)

Education:

• High school or equivalent (Required)

Experience:

• Administrative or scheduling: 1 year (Preferred)