Scheduler

Western Hills Retirement Vlg; Delhi Township (OH); On-site; USD 21,000 - 26,000; Full time

Benefits offered by this job

Medical, Dental, & Vision Insurance

Life Insurance

Short- and long-term disability

PTO and paid birthday PTO day

401(k) with company match

Tuition Reimbursement

Job summary

Caring Place Healthcare Group is seeking a Scheduler to coordinate staffing for our nursing team at Western Hills Retirement Village in Ohio. The role supports daily operations and ensures residents receive consistent, high-quality care.

You will maintain the master schedule, handle changes, and liaise with nursing leadership to meet regulatory requirements while keeping payroll records accurate and on time.

Qualifications

• High school diploma or equivalent required.
• Minimum of 2 years healthcare scheduling experience, preferably in a skilled nursing setting.
• Excellent organizational and time-management skills.

Responsibilities

• Develop and maintain the master schedule for nursing staff, ensuring coverage 7 days a week.
• Manage scheduling changes, including shift swaps, call-offs, and time-off requests.
• Communicate scheduling updates clearly with staff and supervisors.
• Collaborate with nursing leadership to align staffing with resident care needs and regulatory requirements.
• Ensure scheduling documentation and payroll records are accurate and timely.
• Assist with onboarding by coordinating schedules and training timelines.
• Track scheduling metrics such as overtime and turnover for improvements.
• Adhere to infection control, safety, and HIPAA guidelines.

Skills

Healthcare scheduling experience

CNA experience (preferred)

Microsoft Office

Communication skills

Time management

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Western Hills Retirement Village

A Caring Place Healthcare Group Facility

Pay Rate: $15-$19/hour

Caring Place Healthcare Group is seeking a highly organized and dependable Scheduler to coordinate staffing for our nursing team. In this role, you’ll play a critical part in ensuring residents receive consistent, high-quality care by maintaining appropriate staffing coverage and supporting daily operations.

Why Choose Caring Place Healthcare Group?

• Supportive & Engaged Leadership – You’re not just an employee.
• Career Growth Opportunities – Advance your career with ongoing training and development.
• A Company That Cares – Family-owned and committed to compassion, respect, and exceptional resident care.
• Competitive Pay & Benefits – Full-time team members are eligible to enroll in:
  • Medical, Dental, & Vision Insurance
  • Life Insurance and short- and long-term disability.
  • PTO accrued each pay period, and a paid birthday PTO day
  • 401(k) with company match
  • Tuition Reimbursement
• All within a supportive, values-driven culture rooted in our passion. People Caring For And About People.

Your Role as a Scheduler:

• Develop and maintain the master schedule for nursing staff, ensuring coverage 7 days a week
• Manage scheduling changes, including shift swaps, call-offs, and time-off requests while maintaining proper staffing levels
• Communicate scheduling updates clearly with nursing staff, supervisors, and other departments
• Collaborate with nursing leadership to align staffing with resident care needs and regulatory requirements
• Ensure all scheduling documentation, time sheets, and payroll records are accurate and completed on time
• Assist with onboarding new hires by coordinating schedules and training timelines
• Stay current on staffing regulations and adjust schedules to ensure compliance
• Track and report on scheduling metrics such as overtime and turnover to identify improvement opportunities
• Communicate professionally with staff, residents, families, and vendors
• Follow all facility policies, including infection control, safety, and HIPAA guidelines
• Foster a calm, supportive, and team-oriented environment
• Attend required trainings, meetings, and in-services
• Perform other duties as assigned

What We’re Looking For:

• High school diploma or equivalent required
• Minimum of 2 years of healthcare scheduling experience, preferably in a skilled nursing setting
• CNA experience preferred
• Strong communication and interpersonal skills
• Ability to work independently and collaboratively
• Excellent organizational and time-management skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Compassionate and team-oriented mindset
• Ability to remain calm in a fast-paced or high-pressure environment
• Must be in good general health and free of communicable diseases
• Ability to meet physical requirements including standing, walking, bending, and assisting residents
• Ability to lift up to 25 lbs independently and up to 175 lbs with assistance
• Ability to read, write, and speak English

Caring Place Healthcare Group is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status