Scheduler

Senior Helpers Parent Account; American Canyon (CA); On-site; USD 44,000 - 60,000; Full time

Benefits offered by this job

401(k) matching

Health Insurance

Dental Insurance

Vision Insurance

Short-term Disability

Long-term Disability

Paid Time Off

Life Insurance

Pay On Demand

Bonus structure

Varied Discount Programs

Job summary

Senior Helpers Northbay is seeking a proactive Schedule Coordinator to ensure optimal coverage for clients receiving in-home care. You will select and coordinate caregivers based on care plans, maintain scheduling accuracy, and communicate changes to clients and families with professionalism.

The role emphasizes organization, multitasking, and customer service in a fast-paced environment. A strong background in scheduling/logistics and home care knowledge is preferred; weekend and on-call duties

Qualifications

• High School Diploma or equivalent (GED) required; Associate’s degree preferred.
• Previous experience in customer service preferred.
• Minimum of one year in a staffing/scheduling/logistics position preferred.
• Knowledge of general home care/healthcare staffing preferred.
• Excellent organization and communication skills.
• Quick-thinking and astute decision-making skills.
• Team player with excellent verbal and written communication, able to multi-task and work independently.
• Experience using telephones with multiple lines and maintaining professionalism in a fast-paced environment.
• Excellent problem-solving and creative-solution abilities.

Responsibilities

• Manages workload based on goals, initiative, and prioritization.
• Selects, schedules, and coordinates caregivers based on assessment and care plan information for new and existing clients; maintains appropriate gross profit margin for each case.
• Maintains scheduling of caregivers and responds to conflicts, emergencies, and call-outs; ensure the schedule is complete three days before shifts.
• Communicates caregiver changes and updates to the client/family ahead of scheduled times.
• Tracks and records scheduling changes in company software.
• Accepts on-call duty as directed by supervisor.
• Provides input to staffing needs to supervisor on a regular basis.
• Keeps caregiver files up to date, tracks expiration of licenses/insurance, and collects documents as directed.

Skills

Organization

Communication

Problem-solving

Team player

Multitasking

Customer service

Telephone handling

Decision-making

Education

High School Diploma or equivalent

Associate’s degree preferred

Job description

Join a team that makes a difference in the lives of our clients and their families. If you are looking for a career that offers professional growth, a positive work environment with team morale and camaraderie, a team that supports each other to impact the growth and success of their company and allows our clients to age in the comfort of their homes while helping them keep and gain their independence, Senior Helpers Northbayis the company for you.

Our Schedule Coordinator will be a vital team member in the daily operations of our company. Our Schedule Coordinator will ensure that our clients receive the care they need from our caregiving team. individuals who enjoys organizing schedules for best coverage, recordkeeping, problem-solving, and customer service will love this job are encouraged to apply!

Enjoy Our Job Benefits:

• 401(k) matching
• Health Insurance
• Dental Insurance
• Vision Insurance
• Short team & Long-term Disability
• Paid Time Off
• Life Insurance
• Pay On Demand
• Bonus structure
• Varied Discount Programs

Why Work for Senior Helpers?

• Great Place to Work® Certified—91% of our employees say Senior Helpers is a great place to work. We understand that our employees are with us to keep our business running and moving forward.
• Autonomy—We encourage our team members’ independence and believe in our team to complete their job duties without micromanaging
• Task Variety—We provide an engaging workday that uses your various skill sets to avoid monotony

General Duties and Responsibilities but not limited to:

• Manages workload based on goals, initiative, and prioritization.
• Select, schedule, and coordinate caregivers based on assessment and care plan information for new and existing clients. Maintains appropriate gross profit margin for each case.
• Maintain all scheduling of caregivers and respond to situations where scheduling conflicts, emergencies and/or “call-outs” arise. The company schedule must be complete three days before all scheduled shifts.
• Communicate timely and positively any caregiver changes and updates to the schedules ahead of the scheduled time, with the client/family.
• Track and record in company software for all scheduling changes.
• Accept on-call duty as directed by supervisor.
• Communicate and provide input to the internal staff on hiring needs on a regular basis.
• May assist in keeping caregiver files up to date, including tracking expirations of any licensing, insurance, etc. in computer software. Collects new documents as directed, notifies supervisor when new documents cannot be obtained.
• Demonstrate an ability to identify and solve problems; uses initiative and good judgment to reach quality decisions.
• Coordinate shift back-fill activities in the event of caregiver tardiness or absences.
• Act as point of contact with client family regarding schedules.
• Maintain an excellent rapport with clients and caregivers and effectively promote positive interpersonal relationships.
• Works in conjunction with supervisor in resolving complaints, incidents, and injuries.

What We’re Looking For Our Scheduler to Have:

• High School Diploma or equivalent (GED) is required, Associate’s degree preferred
• Previous experience in customer service preferred
• Minimum of one year in a staffing/scheduling/logistics position preferred
• Knowledge of general home care/healthcare staffing preferred
• Excellent organization and communication skills
• Quick-thinking and astute decision-making skills
• Team player, excellent verbal and communication skills, adaptable in different situations, possesses excellent client interaction skills, able to multi-task and work independently
• Must have experience using telephones with multiple lines, multi-task on several calls and maintain professionalism and patience within a fast-paced environment
• Excellent problem-solving and creative-solution abilities

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state and local news