Schedule Optimization Specialist

Dental Care Alliance; Florida; Hybrid; USD 60,000 - 85,000; Full time

Job summary

The Schedule Optimization Specialist at Dental Care Alliance will work with leadership and cross-functional partners to support scheduling initiatives and day-to-day requests across the organization. This role drives templates, standards, and SOP adherence to improve patient access, practice efficiency, and provider productivity.

Responsibility includes handling Freshservice requests, maintaining documentation, and coordinating changes with project teams to ensure timely delivery and successful

Responsibilities

• Manage and prioritize incoming Schedule Optimization requests through Freshservice, ensuring timely and accurate resolution.
• Collaborate with practice and operational teams to develop, implement, and maintain schedule templates aligned with organizational standards and practice needs.
• Provide clear, proactive communication and guidance regarding scheduling standards, SOPs, and request status.
• Identify trends, recurring issues, and opportunities for process improvement within scheduling workflows and ticket activity.
• Support department projects and initiatives, helping ensure deliverables are completed on time and within established scope.
• Identify project risks, barriers, or deviations from scope and escalation concerns appropriately.
• Maintain accurate and current documentation related to scheduling requests, projects, processes, and decisions.
• Coordinate scheduling changes with cross-functional teams to support successful project implementation.
• Participate in project and operational meetings to review timelines, address outstanding items, and coordinate next steps

Job description

Overview

The Schedule Optimization Specialist works closely with Schedule Optimization leadership and crossfunctional partners to support scheduling initiatives, operational projects, and day-to-day scheduling requests across the organization.This role manages scheduling requests through Freshservice, partners with operational teams to develop and maintain effective schedule templates, and supports the consistent application of scheduling standards and SOPs. The Schedule Optimization Specialist also helps identify opportunities to improve scheduling processes, patient access, practice efficiency, provider productivity, and the overall patient experience.

Responsibilities

• What You Will Be Doing
• Manage and prioritize incoming Schedule Optimization requests through Freshservice, ensuring timely and accurate resolution.
• Collaborate with practice and operational teams to develop, implement, and maintain schedule templates aligned with organizational standards and practice needs.
• Provide clear, proactive communication and guidance regarding scheduling standards, SOPs, and request status.
• Identify trends, recurring issues, and opportunities for process improvement within scheduling workflows and ticket activity.
• Support department projects and initiatives, helping ensure deliverables are completed on time and within established scope.
• Identify project risks, barriers, or deviations from scope and escalation concerns appropriately.
• Maintain accurate and current documentation related to scheduling requests, projects, processes, and decisions.
• Partner with cross-functional teams to coordinate scheduling changes and support successful project implementation.
• Participate in project and operational meetings to review timelines, address outstanding items, and coordinate next steps