Scene Shop Project Manager

Sight & Sound Brand; Grapevine (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Sight & Sound Brand is seeking a Scene Shop Administrative Partner to oversee and lead projects, manage schedules, labor, and budgets, and ensure timely delivery.

You will work with the Scene Shop Manager, handle purchasing, invoicing, travel, and communications, and build strong relationships with clients and vendors to support successful productions. This role emphasizes collaboration, organization, and proactive problem-solving in a dynamic environment.

Qualifications

• Must have high school diploma or higher.
• Strong communication and customer service skills.
• Proficient in Microsoft Office and general computer skills.
• 2-5 years of project management experience.
• Able to handle confidential information and work in a fast-paced environment.

Responsibilities

• Provide self-directed administrative support for the Scene Shop.
• Coordinate schedules, purchasing, travel, and invoicing.
• Approve PTO requests and process timecards.
• Assist Scene Shop Manager with labor, materials, and equipment planning.
• Prepare internal and external work-for-hire agreements.
• Maintain relationships with clients and vendors to facilitate projects.
• Support the Scene Shop Manager with administrative tasks.

Skills

Communication skills

Customer service

Problem solving

Organizational skills

Teamwork

Education

High School or better

Tools

Microsoft Office

Job description

Sight & Sound is an organization comprised of people with diverse talents coming together as one in Christto tell His story through who we are and what we do. We foster a culture of love for God and love for others, trust and teamwork, and a collaborative environment in which we get to do our best work every day.

Partner with the Scene Shop Manager to oversee and help lead projects and associated logistical, organizational, and planning efforts. This will involve tracking the scope, schedule, labor, and budget elements with the focus of maximizing effectiveness.

Essential Duties and Responsibilities

• Deliver Self-directed administrative support for the Scene Shop. Tasks include managing schedules and calendars to ensure prioritization of key efforts, purchasing, processing paperwork such as invoices, travel coordination, and supporting verbal and written communication as requested.
• Support Shop projects while successfully managing multiple competing priorities and creating efficiencies in process and systems.
• Approve PTO requests and submit timecards.
• Partner with the Scene Shop Manager to oversee the needs of projects by managing labor, material, and equipment needs specific to projects.
• Create, manage, and execute all internal and external work for hire agreements for Shop team.
• Build and maintain healthy relationships with Scene Shop, in-house clients, and outside vendors to equip teams with proper information and needs to guide projects successfully.
• Provide administrative and general support for the Scene Shop Manager.

Prerequisites

• Consistent ability to maintain a positive, collaborative, proactive and adaptable approach
• Natural problem solver, able to identify, prioritize, and resolve issues in a proactive manner
• Aptitude for organizing oneself/others and managing details without losing sight of end goals
• Ability to remain calm, composed, and rational under the pressure and time demands of a fast-paced environment
• Ability to manage confidential information with discretion
• Excellent communication and customer service skills
• High level of computer competency including Microsoft Office

The physical demands of this position are active in nature. You will be expected to be on your feet frequently, walk and stand regularly, sit regularly, work indoors, use step stools, operate small machinery and power tools, and frequently lift/exert up to 50 lbs. of force. Desk work is included with this position. The full physical requirements of this job are available upon request.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Education

High School or better.

Experience

2-5 years: Project Management Experience

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.