SCEIS Operations Assistant

State of South Carolina; Columbia (SC); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Paid time off

Job summary

South Carolina Department of Juvenile Justice (DJJ) seeks an SCEIS Operations Assistant in its Human Resources unit to support personnel actions, filing, and data integrity. You will help entry of new hires, updates, and ensure correct overtime flags and salary transactions.

You will assist with data maintenance, EPMS uploads, and verification of state employment data to ensure compliance with state and federal guidelines. Training on duties will be provided.

Qualifications

• Interpreting policies and procedures relevant to HR.
• Ability to interact with all levels of management and communicate effectively.
• Proficiency with Microsoft Office, especially Excel, and SCEIS experience is preferred.

Responsibilities

• Assist with accurate entry of new hires to meet payroll deadlines.
• Key in updates for existing employees and ensure overtime flags are set.
• Process pay-affecting transactions in SCEIS including promotions, demotions, reclassifications, and salary adjustments.
• Assist with annual EPMS uploads and verification of employment forms.

Skills

Policy interpretation

Communication

Interpersonal skills

Education

High school diploma

Tools

Excel

SCEIS

Microsoft Office

Job description

Job Responsibilities

If your goal is to build a career that makes a difference and you have a passion for making a difference in the lives of South Carolina's youth, consider joining the dedicated people of the South Carolina Department of Juvenile Justice (DJJ).

Mission

It is the mission of the South Carolina Department of Juvenile Justice (DJJ) to impact and transform young lives, strengthen families, and support safer communities through targeted prevention and rehabilitation.

Job Purpose

Under limited supervision serves as the SCEIS Operations Assistant for the SCEIS Operations unit of Human Resources. Responsible for assisting with the processing of personnel and position actions, maintaining scanning and filing of related documentation, and ensuring quality and compliance with established Agency, Comptroller General, and DSHR guidelines.

Job Responsibilities

• Assists with the accurate entry of new hires in accordance with established payroll deadlines to prevent underpayment.
• Assists with keying miscellaneous updates for existing employees.
• Assists in ensuring overtime flags are established for eligible employees.
• Runs simulations to ensure employees are being compensated correctly.
• Creates and files personnel files for all new hires according to guidelines.
• Assists with processing all pay-affecting transactions in SCEIS, including but not limited to promotions, demotions, reclassifications, salary adjustments, and reassignments.
• Executes PA actions as necessary.
• Assists in scanning and filing all documentation related to the keying of actions promptly.
• Assists with SCEIS data maintenance to include report monitoring to ensure employees are compensated accurately and in accordance with state and federal guidelines.
• Assists with annual Universal EPMS upload and manual entry.
• Assists with the verification of prior state employment for new hires and transferred employees to ensure accuracy of state hire date, annual leave accrual date, and FMLA eligibility date.
• Responsible for sending state service verification forms to state agencies for transferred employees.
• Corresponds with employees, department heads, Comptroller General's (CG's) Office, and State Treasurer's Office regarding SCEIS-related issues.
• Assists with verification of employment forms and inquiries.
• Performs other job-related duties as assigned.

Minimum And Additional Requirements

STATE MINIMUM REQUIREMENTS:

A high school diploma and administrative experience. A bachelor's degree may be substituted for the required work experience.

Additional Requirements

• Must have knowledge and ability to interpret policies and procedures relevant to the area of human resources.
• Must have the ability to interact with all levels of management, and ability to communicate and work effectively with others.
• Knowledge of Microsoft Office, skilled in Excel, and experience in the South Carolina Enterprise Information System (SCEIS) is preferred.
• Must be able to interpret the SC State HR Regulations as applicable to SCEIS transactions.
• General supervision; annually scheduled performance reviews.

This position performs duties relating to the custody, control, transportation, or recapture of youth within the jurisdiction of the Department of Juvenile Justice, and the employee may have direct contact with youth within the jurisdiction of the Department of Juvenile Justice.

Training applicable to these duties will be provided.

Additional Comments

The South Carolina Department of Juvenile Justice offers an exceptional benefits package for FTE positions that includes:

• Public Service Loan Forgiveness Program
• Employee Assistance Program (EAP)
• Health, dental, and life insurance
• 15 days annual (vacation) leave per year
• 15 days of sick leave per year
• 13 paid holidays
• State retirement plans and deferred compensation programs
• Discount Programs such as TicketatWork and WeSave

Applications are accepted until 5:00 p.m. on the stated closing date.

Benefits For State Employees

The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.

Insurance Benefits

Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.

Retirement Benefits

State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.

Workplace Benefits

State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.

Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.