SCEIS Operations Assistant

South Carolina Department of Juvenile Justice; Columbia (SC); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Life insurance

Paid vacation

Sick leave

Paid holidays

Retirement plan

Public Service Loan Forgiveness

Job summary

The South Carolina Department of Juvenile Justice is seeking an SCEIS Operations Assistant within the Human Resources SCEIS Operations unit. The role supports processing personnel actions, filing, and compliance with agency and state guidelines.

You will help ensure accurate payroll processing, coordinate pay-affecting transactions, and maintain documentation. A high school diploma and administrative experience are required, with proficiency in Microsoft Office and SCEIS preferred.

Qualifications

• Must have a high school diploma or equivalent and administrative experience.
• Ability to interpret HR policies and SCEIS guidelines.
• Proficient in Microsoft Office; Excel skills preferred.
• Ability to interact with all levels of management and collaborate with others.

Responsibilities

• Enter new hires accurately and meet payroll deadlines.
• Key in updates for existing employees and process pay-affecting transactions.
• Ensure overtime flags and salary adjustments are correctly applied.
• Maintain and file personnel records for new hires.
• Support data maintenance and reporting for SCEIS transactions.

Skills

Policy interpretation

Interpersonal communication

Management interaction

Team collaboration

Excel skills

Education

High school diploma or equivalent

Tools

Microsoft Excel

SCEIS system

Office Suite

Job description

Job Responsibilities

If your goal is to build a career that makes a difference and you have a passion for making a difference in the lives of South Carolina's youth, consider joining the dedicated people of the South Carolina Department of Juvenile Justice (DJJ).

Mission

It is the mission of the South Carolina Department of Juvenile Justice (DJJ) to impact and transform young lives, strengthen families, and support safer communities through targeted prevention and rehabilitation.

Job Purpose

Under limited supervision serves as the SCEIS Operations Assistant for the SCEIS Operations unit of Human Resources. Responsible for assisting with the processing of personnel and position actions, maintaining scanning and filing of related documentation, and ensuring quality and compliance with established Agency, Comptroller General, and DSHR guidelines.

Job Responsibilities

• Assists with the accurate entry of new hires in accordance with established payroll deadlines to prevent underpayment.
• Assists with keying miscellaneous updates for existing employees.
• Assists in ensuring overtime flags are established for eligible employees.
• Runs simulations to ensure employees are being compensated correctly.
• Creates and files personnel files for all new hires according to guidelines.
• Assists with processing all pay-affecting transactions in SCEIS, including but not limited to promotions, demotions, reclassifications, salary adjustments, and reassignments.
• Executes PA actions as necessary.
• Assists in scanning and filing all documentation related to the keying of actions promptly.
• Assists with SCEIS data maintenance to include report monitoring to ensure employees are compensated accurately and in accordance with state and federal guidelines.
• Assists with annual Universal EPMS upload and manual entry.
• Assists with the verification of prior state employment for new hires and transferred employees to ensure accuracy of state hire date, annual leave accrual date, and FMLA eligibility date.
• Responsible for sending state service verification forms to state agencies for transferred employees.
• Corresponds with employees, department heads, Comptroller General's (CG's) Office, and State Treasurer's Office regarding SCEIS-related issues.
• Assists with verification of employment forms and inquiries.
• Performs other job-related duties as assigned.

Minimum And Additional Requirements

STATE MINIMUM REQUIREMENTS:

A high school diploma and administrative experience. A bachelor's degree may be substituted for the required work experience.

Additional Requirements

• Must have knowledge and ability to interpret policies and procedures relevant to the area of human resources.
• Must have the ability to interact with all levels of management, and ability to communicate and work effectively with others.
• Knowledge of Microsoft Office, skilled in Excel, and experience in the South Carolina Enterprise Information System (SCEIS) is preferred.
• Must be able to interpret the SC State HR Regulations as applicable to SCEIS transactions.
• General supervision; annually scheduled performance reviews.

This position performs duties relating to the custody, control, transportation, or recapture of youth within the jurisdiction of the Department of Juvenile Justice, and the employee may have direct contact with youth within the jurisdiction of the Department of Juvenile Justice.

Training applicable to these duties will be provided.

Additional Comments

The South Carolina Department of Juvenile Justice offers an exceptional benefits package for FTE positions that includes:

• Public Service Loan Forgiveness Program
• Employee Assistance Program (EAP)
• Health, dental, and life insurance
• 15 days annual (vacation) leave per year
• 15 days of sick leave per year
• 13 paid holidays
• State retirement plans and deferred compensation programs
• Discount Programs such as TicketatWork and WeSave

A background investigation will be conducted that may include but is not limited to, criminal records, driver's license, and child abuse registry prior to an offer of employment. Additionally, a medical examination and drug testing may be required. Please provide an explanation for any gaps in employment.