Scanning & Records Specialist

Coronis Health; Jackson (MI); Hybrid; USD 19,000 - 22,000; Full time

Job summary

Coronis Health is seeking a Scanning Clerk in Jackson, MI to prepare, batch, scan, and index source documents while ensuring accuracy and privacy compliance. The role requires attention to detail and collaboration with the Operations team to support billing processes.

Responsibilities include quality control, uploading batches, and maintaining documentation in line with client requirements and security standards. This is a full-time position with competitive wages and growth opportunities.

Qualifications

• High school diploma or equivalent required.
• Two or more years in administrative, medical office, or document-processing roles preferred.
• Experience with confidential information preferred.
• Experience with medical billing, scanning, or document management preferred.

Responsibilities

• Prepare charge documents for scanning and batch client charges.
• Organize and batch documents according to procedures and client requirements.
• Create and maintain batch tickets in the systems.
• Batch, upload, and distribute documents to appropriate Coronis Health personnel.
• Index scanned documents and perform quality control and validation.
• Respond to rescan requests and communicate status with teams.
• Maintain equipment, report issues, and support other departments as needed.
• Protect PHI and comply with HIPAA and privacy policies.

Skills

Accuracy and Attention to Detail

Organization and Time Management

Communication

Customer Service

Problem Solving

Confidentiality and Compliance

Adaptability and Accountability

Collaboration

Education

High School Diploma or Equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Non-Exempt

Job Description

Title: Scanning Clerk
Location: Jackson, MI
Reports to: Manager of Operations
FLSA Classification: Non-Exempt
Full-Time or Part-Time: Full-Time
Salary Range: $14-16/hr
Starting pay varies based on location and experience, in compliance withspecific state wage regulations. Competitive rates tailored to your geographyand expertise.

Position Overview: The Scanning Clerk isresponsible for the accurate and timely preparation, batching, scanning,indexing, quality control, validation, and management of source documentsreceived for processing. This role ensures documents and information areproperly organized, uploaded, and maintained in accordance with establishedcompany procedures, client-specific requirements, and applicable privacy andsecurity standards. This position has access to protected health information(PHI) and is required to comply with HIPAA, company confidentialityrequirements, and all applicable privacy and security policies.

Key Responsibilities:

· Prepare charge documents for scanning by removingstaples, tape, and other materials that may interfere with scan quality.

· Organize and batch client charges according toestablished document order, client-specific requirements, and departmentprocedures.

· Create and maintain batch tickets in the appropriatesystems.

· Batch paper payments, correspondence, and otherdocuments requiring scanning into the billing system or distribution toappropriate Coronis Health personnel.

· Maintain accurate and timely documentation inaccordance with client-specific and departmental guidelines.

· Access authorized, secure hospital and client systemsto retrieve patient medical records, surgery schedules, and other documentationnecessary to support billing activities.

· Electronically upload charge batches throughdesignated electronic submission tools and systems.

· Perform quality control and validation of scanneddocuments to ensure accuracy, completeness, readability, and appropriateplacement.

· Identify and correct poor-quality or incomplete imagesduring the quality-control process.

· Monitor scanning activity and identify and resolve, orappropriately escalate, unsuccessful or incomplete scanned batches.

· Accurately index scanned documents within applicablesystems.

· Ensure required files and documents are transferred tothe appropriate secure shared location or system.

· Respond promptly to rescan requests from internalteams.

· Send confirmation or receipt-of-charge notificationsto clients via email, as requested.

· Maintain regular communication with the Manager ofOperations regarding workload, priorities, issues, and work status.

· Handle and destroy source documents in accordance withCoronis Health's established document-retention procedures, HIPAA requirements,and applicable privacy and security standards.

· Maintain scanning equipment and department suppliesand report equipment, system, or software issues promptly to the appropriate ITpersonnel.

· Provide coverage and operational support for otherareas, including Reception, Mailroom, Print Shop, and other functions, asneeded.

· Maintain the confidentiality and security of patient,client, employee, and company information.

· Perform other duties and responsibilities as assignedbased on business and operational needs.

Qualifications:

· High school diploma or equivalent required.

· Two (2) or more years of experience in anadministrative, medical office, front-office, document-processing, or similarrole preferred.

· Experience in a medical billing, healthcare, orrevenue cycle environment preferred.

· Experience working with confidential or protectedhealth information preferred.

· Experience working in a diverse, collaborative workenvironment preferred.

· Intermediate proficiency with Microsoft Officeapplications, including Word, Excel, and Outlook, preferred.

· Experience with medical billing, scanning, imaging, ordocument-management systems preferred.

Accuracyand Attention to Detail: Maintains accuracy andcompleteness when preparing, scanning, indexing, and validating documents.

Organizationand Time Management: Prioritizes multipletasks, meets deadlines, and effectively manages changing workloads.

Communication: Communicates professionally and provides responsive,courteous service to internal and external customers.

CustomerService: Providescourteous, responsive, and professional service to internal and externalcustomers and works collaboratively to support company and client needs.

ProblemSolving: Identifies issues, applies soundjudgment, and resolves or appropriately escalates problems.

Confidentialityand Compliance: Handles PHI andconfidential information appropriately and follows HIPAA, company policies, andapplicable privacy and security requirements.

Adaptabilityand A cc ountability: Takes ownership ofassigned responsibilities, follows established procedures, communicatesconcerns proactively, and completes work with appropriate independence andminimal supervision.

Collaboration: Adjusts to changing priorities, takes ownership ofresponsibilities, follows established procedures, and works effectively withminimal supervision.

Additional information:

• Abilityto sit, stand, walk, bend, stoop, kneel, reach, and perform other physicalactivities necessary to complete assigned responsibilities.
• Frequentuse of hands and fingers for keyboarding, scanning, sorting, grasping,handling documents, and operating office equipment.
• Abilityto read handwritten, printed, and electronic documents.
• Abilityto regularly operate standard office and scanning equipment.
• Abilityto lift, carry, push, or move objects weighing up to 35 pounds, with orwithout reasonable accommodation.
• Abilityto drive as needed to perform job responsibilities, when applicable.
• Abilityto perform work requiring sustained attention to detail and managechanging priorities within established deadlines.

The physical and mental requirements described above are representativeof those necessary to successfully perform the essential functions of theposition. Reasonable accommodations may be made to enable qualified individualswith disabilities to perform the essential functions.

Thisdescription is intended to provide only basic guidelines for meeting jobrequirements. Responsibilities, knowledge, skills, abilities, and workingconditions may change as needs evolve.

CoronisHealth is committed to creating a diverse and inclusive environment where allemployees are treated fairly and with respect. We are an equal-opportunityemployer, providing equal opportunities to all applicants and employeesregardless of race, color, religion, sex, sexual orientation, gender identity,national origin, age, disability, or any other protected characteristic. Wewelcome and encourage applications from candidates of all backgrounds.

Job Snapshot

Updated Date

09-03-2026

Job ID

JOB_72

Department

Print/Mail/Scan

Location