Office Assistant - Scanner

UroPartners LLC.; Mount Prospect (IL); On-site; USD 29,000 - 30,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Life Insurance

Pet Insurance

Health savings account

Paid time off

Paid holidays

Profit sharing

Retirement plan

Job summary

UroPartners LLC. seeks an Office Assistant Scanner to support clinical operations by creating digital copies of patient records and related documents. The role performs clerical tasks to keep files current and accessible for the medical team, ensuring accuracy and confidentiality.

The position emphasizes strong organization, proficiency with EMR systems, and excellent communication with patients and staff. A high school diploma and patient-focused service are required.

Qualifications

• Knowledge of medical terminology.
• Excellent organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Knowledge in healthcare systems operations such as EMR.
• Skill in using computer programs and applications including Microsoft Office.
• Complies with HIPAA regulations for patient confidentiality.
• Delivers exceptional patient service throughout all interactions.

Responsibilities

• Scans completed transcription, correspondence, all labs and diagnostic reports into patient EMR charts.
• Searches for and investigates information contained in files; updates records as needed.
• Organizes and indexes scanned documents into folders.
• Converts scanned images into TIF or PDF format.
• Greets patients and assists them with forms and questions.
• Answers phone calls and delivers messages.
• Performs other position related duties as assigned.

Skills

Medical terminology

Organizational skills

Verbal and written communication

HIPAA knowledge

MS Office

Education

High school diploma

Tools

EMR systems

Microsoft Office

Job description

• Starting range: $21.0-22.00
• No nights, weekends, or observed holidays at this time!
• We offer competitive pay as well as PTO, Holiday pay, and a comprehensive benefits package!
• Health insurance
• Vision insurance
• Life Insurance
• Pet Insurance
• Health savings account
• Paid time off
• Paid holidays
• Profit sharing

Description

GENERAL SUMMARY

• 1660 Feehanville Dr Ste 200, Mt Prospect, IL 60056
• Starting range: $21.0-22.00
• No nights, weekends, or observed holidays at this time!
• We offer competitive pay as well as PTO, Holiday pay, and a comprehensive benefits package!

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Life Insurance
• Pet Insurance
• Health savings account
• Paid sick time
• Paid time off
• Paid holidays
• Profit sharing
• Retirement plan

Office Assistant Scanner

The Office Assistant Scanner is responsible for producing digital copies of files and documents for company needs. This position performs a range of clerical and administrative tasks to support the daily operations of the clinic. The Office Assistant Scanner mut be efficient in completing all tasks, allowing the medical team to concentrate on the well-being of the patients.

Essential Job Function/Competencies

• Scans completed transcription, correspondence, all labs and diagnostic reports, all dictated reports, into patient’s EMR chart.
• Searches for and investigates information contained in files, inserts additional data on file records, completes reports, and keeps files current.
• Organizes/indexes scanned documents into folders.
• Converts scanned images into TIF or PDF format.
• Reassembles and organizes documents after scanning.
• Communicates with patients about their medical records, including requesting authorization for release of records to other parties.
• Pulls and send charts as requested by outer offices.
• Prepares files for storage on an as needed basis.
• Closes out orders as needed by attaching images to plan items.
• Greets patients visiting the facility, answers their questions and helps them fill out the required forms.
• Answers phone calls, takes and delivers messages when required.
• Performs other position related duties as assigned.

Certifications, Licensures Or Registry Requirements

• N/A

KNOWLEDGE | SKILLS | ABILITIES

• Knowledge of medical terminology.
• Excellent organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Knowledge in healthcare systems operations such as EMR.
• Skill in using computer programs and applications including Microsoft Office.
• Complies with all health and safety policies of the organization.
• Complies with HIPAA regulations for patient confidentiality.
• Delivers exceptional patient service throughout all interactions.

Requirements

EDUCATION REQUIREMENTS

• High School Diploma or equivalent required.

Experience Requirements

• 1-year related experience and/or training.

Required Travel

• N/A

PHYSICAL DEMANDS

• Carrying Weight
• Frequency
• 1-25 lbs.
• Frequent from 34% to 66%
• 26-50 lbs.
• Occasionally from 2% to 33%
• Pushing/Pulling
• Frequency
• 1-25 lbs.
• Seldom, up to 2%
• 100 + lbs.
• Seldom, up to 2%
• Lifting - Height, Weight
• Frequency
• Floor to Chest, 1 -25 lbs.
• Occasional: from 2% to 33%
• Floor to Chest, 26-50 lbs.
• Seldom: up to 2%
• Floor to Waist, 1-25 lbs.
• Occasional: from 2% to 33%
• Floor to Waist, 26-50 lbs.
• Seldom: up to 2%