Scanning Clerk

The Polo Club of Boca Raton; Boca Raton (FL); On-site; USD 18,000 - 25,000; Full time

Job summary

The Polo Club of Boca Raton in Boca Raton, FL is seeking a Scanning Clerk to scan paper documents and organize scanned files into electronic records with accuracy and timeliness.

Responsibilities include scanning and filing documents, maintaining an organized mailroom, ensuring confidentiality, assisting Accounts Payable with invoice input, and upholding a professional image and workplace standards in a respectful, member-focused environment.

Qualifications

• Must have basic computer knowledge and skills.
• Ability to work independently.
• Must have a positive attitude.
• Must have strong organizational skills, attention to detail, self-motivation and dependability.

Responsibilities

• Scan paper documents.
• Organize scanned documents into electronic files.
• Keep mailroom organized regarding packages received for others.
• Maintain confidentiality of documents.
• Assist Accounts Payable with invoice inputting and filing.
• Keep workspace clean and organized.
• Communicate with members, co-workers, management and the public in a courteous manner.
• Follow regulations, policies, and procedures.
• Exhibit a professional demeanor reflecting the Polo Club.
• Perform other duties as assigned by the Controller.

Skills

Basic computer knowledge

Independent working

Positive attitude

Organization & detail

Self-motivation

Dependability

Verbal & written communication

Follow instructions

Professional interaction

Education

High school diploma or GED

Tools

Imaging software

MS Office

Job description

Job DetailsJob Location: Boca Raton, FL 33496Position Type: Full TimeSummary:

The primary function of the Scanning Clerk is to scan paper documents and organize scanned documents into electronic files in a timely and accurate manner.

Essential Duties and Responsibilities

• Scans paper documents.
• Organizes scanned documents into electronic files.
• Keep mailroom organized regarding packages received for others
• Exercises discretion relating to the confidentiality of documents being handled.
• Assists Accounts Payable Coordinator with invoice inputting and filing.
• Keeps working area clean and organized.
• Communicates with members, co-workers, management and the general public in a courteous and professional manner.
• Conforms with and abides by all regulations, policies, work procedures and instructions.
• Exhibits and maintains a professional demeanor to reflect a positive image of the Polo Club.
• Performs other duties as assigned by the Controller

Knowledge, Skills and Abilities

• Must have basic computer knowledge and skills.
• Ability to work independently.
• Must have a positive attitude
• Must have strong organizational skills, attention to detail, self-motivation and dependability.
• Ability to communicate well verbally and in writing.
• Ability to understand and carry out verbal and written instructions.
• Ability to interact professionally and maintain effective working relationships with management and co-workers.

Supervisory Responsibilities

This job has no supervisory responsibilities.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience

High school diploma or general education degree (GED).

Language Ability

Ability to read and comprehend instructions and to write simple correspondence and memos.

Mathematical Ability

Basic math skills, ability to add, subtract, multiply, and divide.

Reasoning Ability

Ability to apply common sense understanding to carry out simple instructions. Ability to deal with standardized situations with only occasional or no variables.

Computer Skills

To perform this job successfully, an individual should have intermediate to advanced computer knowledge and skills. May require learning of specific imaging-software programs.

Certificates and Licenses

No requirements.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include peripheral vision, close vision and depth perception. The employee is frequently required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms and stoop, kneel, crouch, or crawl.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.