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Chart Industries, Inc.; Buffalo (NY); On-site; USD 27,552 - 31,684; Full time

Job summary

Chart Industries in Buffalo, NY is seeking a detail-oriented document control assistant to manage paper files and digitize records. You will scan, classify, and upload documents, adding essential metadata to ensure quick retrieval.

Experience with Microsoft Office and PDF tools is preferred. Responsibilities include file retrieval, scanning, metadata entry, and quality checks, with occasional handling of drawings for Autodesk Vault.

Qualifications

• Proficient with Microsoft Word, Excel, and Outlook.
• Familiarity with Adobe/Nitro for document handling.

Responsibilities

• Retrieve paper files from the document storage room.
• Prepare paper files for scanning: sort into categories and make copies as needed.
• Scan documents and upload them into the system.
• Add metadata to scanned/uploaded files (order number, customer name, legacy brand name).
• Perform quality control to ensure files are accessible and readable in the system.
• Retrieve paper drawings from storage and scan them into Autodesk Vault.
• Validate that metadata is correctly added to uploaded files.

Skills

MS Word

MS Excel

MS Outlook

Adobe/Nitro

Job description

Ensuring Chart’s Success…

• Launching rockets into space
• Delivering Nexus of Clean™ solutions for clean water, clean power, clean food, and clean industrials
• Powering the carbonation in your favorite fast-food beverage
• Making nitro coffee and even nitro ice cream possible

Location: Buffalo, NY, United States, 14043

Company: Chart Industries

At Chart, we design and build some of the world’s most advanced cryogenic equipment—that’s how our “ Cooler By Design® ” tagline was born. But it’s not just our technology that’s cool. It’s our people. We solve complex problems as a team, making us truly Cooler Together. And with the addition of Howden to the Chart family, we’re Stronger Together, too. Our customers don’t simply bring us equipment specs—they bring us challenges. That’s where you come in. From concept and design to installation and commissioning, you’ll help create solutions that support a wide range of industries and applications.

• Launching rockets into space
• Delivering Nexus of Clean™ solutions for clean water, clean power, clean food, and clean industrials
• Powering the carbonation in your favorite fast-food beverage
• Making nitro coffee and even nitro ice cream possible

Want to see our impact in action? Explore Chart City : https://chartcity.chartindustries.com/ . We’re looking for bright, driven talent excited to build a career in an evolving, high-growth industry. Along with competitive compensation and meaningful work, Chart offers development programs designed to grow future leaders. That could be you. If you’re passionate about design engineering and think a career at Chart sounds pretty cool, let’s talk.

What Will You Do?

• Retrieve paper files from the document storage room.
• Prepare paper files for scanning: sorting the documents in different and predefined categories. Make copies of documents when necessary.
• Scan documents and upload them into the system.
• Add metadata to the scanned and uploaded files (ie. order number, customer name, legacy brand name).
• Perform quality control, checking the files in the system to make sure they are available and readable.
• Retrieve paper drawings from the document storage room.
• Scan drawings and upload them into the Autodesk Vault system.
• Validate that the correct metadata was added to the uploaded files.

Your Physical Work Environment Will Require…

• Ability to lift and carry boxes weighing up to 40 pounds.
• Frequent standing, walking, bending, and reaching while retrieving and preparing files.
• Ability to stand and sit for extended periods while scanning and entering data.
• Manual dexterity for handling documents and operating scanning equipment.
• Comfortable working in storage areas and moving between office and file rooms.

Your Experience Should Be...

• Knowledgeable with Microsoft Products – Word, Excel, and Outlook.
• Knowledgeable with Nitro or Adobe.
• Comfortable navigating the internet.
• High moral and ethical standards, demonstrating respect for the individual and team, and setting an example for compliance with laws, regulations, and corporate requirements.
• Able to work in a matrix organization.

The range for this role is between $20.00 - $23.00 per hour depending on relevant experience.

Our Benefits Package...

Chart Industries is an equal employment opportunity (EEO) employer and will not discriminate against any employee or applicants because of his or her race, color, religion, sex, gender identity or expression, sexual orientation, pregnancy, age, national origin, disability, veteran status, military status, marital status, genetic information or any other reason prohibited by law. Additionally, it is and shall continue to be our policy to provide promotion and advancement opportunities in a non-discriminatory fashion.

Chart complies with applicable local, state, and federal statutes governing “equal employment opportunity” and nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfers, leave of absence, compensation and training.