Scan Center Clerk

MetaSource; Village of Elmsford (NY); On-site; USD 23,000 - 25,000; Full time

Job summary

MetaSource in Elmsford, NY is seeking a Scan Center Clerk to prepare documents for scanning, organize pages, remove staples, and ensure accurate indexing. This role focuses on reliable, high-quality data capture in an in-office setting.

You will perform quality control on scanned batches, fix image and indexing issues, and follow established procedures to maintain a smooth, safe workflow. Training and ongoing updates support growth.

Qualifications

• High school diploma or GED, or 1–3 months related experience; training provided.

Responsibilities

• Prepare documents for scanning by organizing pages, removing staples, and binding as needed.
• Perform quality control on scanned batches, correcting document breaks and indexing errors.
• Ensure all pages are scanned with no missing or duplicate scans.
• Follow work processes to maintain output quality and process integrity.
• Examine documents to ensure quality images.
• Update training as procedures change and stay aligned with team goals.
• Meet output requirements defined by the team lead or supervisor.
• Ensure scanners and processing tools are operating correctly.
• Assist with other duties as assigned.

Skills

Attention to detail

Time management

Communication

Teamwork

Education

High School Diploma or GED

Job description

Description

The Scan Center Clerk performs fast paced, clerical work (similar to product and manufacturing environments) preparing documents and records for scanning. Responsible for data and image quality monitoring, evaluation, and calibration scoring. This position is a critical factor in improving product quality. The team processes documents from multiple industries including courts, financial institutions, banks, mortgage companies, and construction. Individuals in this role are expected to follow procedures, meet output and quality expectations, and complete their responsibilities in a safe manner.

Pay

$17.00 - $18.00 per hour depending on experience

Shifts

Monday - Friday; In-Office 8:00AM-4:30PM

Responsibilities

• Prepare documents for scanning by organizing and straightening pages, removing staples and other bindings, cutting, taping, and sifting through pages.
• Perform quality control procedures on scanned documents batches, including rescans and correction of document breaks, and indexing errors.
• Ensure that all pages are correctly scanned, that there are no missing documents or double scans.
• Follows work processes to ensure optimal output, quality, and downstream process integrity.
• Examine documents to ensure quality images.
• Keeps up on training and changes to how work is to be performed.
• Responsible for meeting output requirements as defined by team lead (or supervisor)
• Ensures that equipment such as scanners and other processing tools are operating as intended.
• Other duties as assigned

Requirements

• High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.
• Meets deadlines, works independently, accountable, maintains focus, punctual, good attendance record.
• Builds strong relationships, is flexible/adaptable, works well with others, solicits feedback.
• Understands facets of job, aware of duties and responsibilities, keeps job knowledge current.
• Strives to eliminate errors, accurate work is a priority, seeks opportunities to improve product/services.
• Accountable to team, works to meet established deliverables, appreciates view of team members, respectful.
• Information organized and accessible, maintains efficient workspace, manages time well.
• Manages workload, works efficiently, meets goals and objectives.
• Ability to read and comprehend simple instructions and memos.
• Observes safety and security procedures. Reports potentially unsafe conditions; Uses equipment and materials properly, Wear PPE and follow all safety procedures. (Report any safety hazards to supervisor.)

Physical Requirements

• Must be able to lift and carry up to 50-pound boxes
• Must be able to sit or stand for extended periods of time
• Reaching, pushing, and lifting boxes between 20-40 pounds
• Required to have close visual acuity to perform an activity.
• Sitting, particularly for sustained periods of time
• Repetitive motion of hands, wrists, and fingers are required

Employment is contingent upon completing and passing a background check. MetaSource is an equal opportunity employer.