Scale Clerk

UNITED AGRICULTURAL COOPERATIVE INC; Danevang (TX); On-site; USD 36,000 - 52,000; Full time

Job summary

UNITED AGRICULTURAL COOPERATIVE INC. seeks a Cotton & Grain Scale Clerk in Danevang, TX to weigh loads, issue scale tickets, and maintain records across both departments.

The role balances cotton and grain duties with emphasis on accuracy, customer service, and efficient workflows. Responsibilities include processing scale transactions, verifying details, assisting producers and drivers, and supporting data entry and reporting.

Qualifications

• High school diploma or equivalent.
• Basic computer proficiency and accurate data-entry skills.
• Ability to perform basic math and verify numerical information.
• Strong attention to detail and organizational skills.
• Professional communication and customer service skills.
• Ability to manage multiple tasks in a busy environment.
• Dependable attendance and the ability to work the assigned schedule.
• Preferred: Experience in scale operations, agriculture, logistics, commodity handling, or administrative support.
• Familiarity with cotton or grain operations.
• Experience using scale software, agricultural business systems, or Microsoft Excel.

Responsibilities

• Operate truck scales and record accurate gross, tare, and net weights for incoming and outgoing loads.
• Verify producer or customer information, commodity, truck identification, destination, and other required transaction details.
• Prepare, issue, and maintain accurate scale tickets and supporting records.
• Follow established weighing procedures and report scale malfunctions or questionable readings promptly.
• Identify missing information, duplicate entries, or discrepancies and coordinate corrections with the appropriate supervisor.
• Communicate with drivers and operations staff to support safe, orderly traffic through the scale area.
• Process scale transactions for cotton-related loads and materials as assigned.
• Maintain accurate producer, load, and shipment records.
• Assist with data entry, document organization, and routine reporting for Cotton operations.
• Coordinate with Cotton staff to resolve ticket discrepancies and provide timely transaction information.
• Support increased transaction volume during cotton harvest.
• Process scale transactions for incoming and outgoing grain.
• Record commodity, producer, destination, and applicable grading or testing information provided by authorized personnel.
• Assist with grain sampling and testing when trained and assigned.
• Maintain receiving and shipping records and provide supporting documentation for reconciliation and billing.
• Coordinate with Grain staff to resolve discrepancies and support efficient unloading and loading.
• Support increased transaction volume during grain harvest.
• Greet and assist producers, customers, drivers, and visitors professionally.
• Answer calls, respond to routine questions, and direct inquiries to the appropriate employee.
• Enter information accurately into designated software systems.
• Organize and retain scale tickets, reports, and related documents according to company procedures.
• Assist with daily ticket reconciliation and provide records needed for billing and operational reporting.
• Protect confidential producer, customer, and company information.
• Coordinate daily priorities with Cotton and Grain supervisors and communicate conflicting assignments promptly.
• Follow company safety procedures, traffic controls, and personal protective equipment requirements.
• Report unsafe conditions, incidents, and equipment concerns promptly.
• Maintain a clean and organized work area.
• Perform other related duties as assigned.

Skills

Data entry

Basic math

Attention to detail

Organizational skills

Professional communication

Multitasking

Attendance reliability

Education

High school diploma or equivalent

Tools

Scale software

Microsoft Excel

Job description

Job Details: Job Location: Grain - Danevang - Danevang, TX, Position Type: Full Time, Salary Range: Undisclosed, Primary Purpose:

The Cotton & Grain Scale Clerk supports United Ag’s Cotton and Grain operations by accurately weighing incoming and outgoing loads, preparing scale tickets, maintaining transaction records, and assisting producers, customers, and drivers.

This position is expected to divide responsibilities approximately equally between Cotton and Grain. Assignments may shift based on harvest schedules, workload, and operational needs. Accuracy, dependable attendance, customer service, and communication across both departments are essential.

Qualifications:

Required

• High school diploma or equivalent.
• Basic computer proficiency and accurate data-entry skills.
• Ability to perform basic math and verify numerical information.
• Strong attention to detail and organizational skills.
• Professional communication and customer service skills.
• Ability to manage multiple tasks in a busy environment.
• Dependable attendance and the ability to work the assigned schedule.

Preferred

• Experience in scale operations, agriculture, logistics, commodity handling, or administrative support.
• Familiarity with cotton or grain operations.
• Experience using scale software, agricultural business systems, or Microsoft Excel.

Essential Duties and Responsibilities:

Scale Operations and Documentation

• Operate truck scales and record accurate gross, tare, and net weights for incoming and outgoing loads.
• Verify producer or customer information, commodity, truck identification, destination, and other required transaction details.
• Prepare, issue, and maintain accurate scale tickets and supporting records.
• Follow established weighing procedures and report scale malfunctions or questionable readings promptly.
• Identify missing information, duplicate entries, or discrepancies and coordinate corrections with the appropriate supervisor.
• Communicate with drivers and operations staff to support safe, orderly traffic through the scale area.

Cotton Department Support

• Process scale transactions for cotton-related loads and materials as assigned.
• Maintain accurate producer, load, and shipment records.
• Assist with data entry, document organization, and routine reporting for Cotton operations.
• Coordinate with Cotton staff to resolve ticket discrepancies and provide timely transaction information.
• Support increased transaction volume during cotton harvest.

Grain Department Support

• Process scale transactions for incoming and outgoing grain.
• Record commodity, producer, destination, and applicable grading or testing information provided by authorized personnel.
• Assist with grain sampling and testing when trained and assigned.
• Maintain receiving and shipping records and provide supporting documentation for reconciliation and billing.
• Coordinate with Grain staff to resolve discrepancies and support efficient unloading and loading.
• Support increased transaction volume during grain harvest.

Customer Service and Administrative Support

• Greet and assist producers, customers, drivers, and visitors professionally.
• Answer calls, respond to routine questions, and direct inquiries to the appropriate employee.
• Enter information accurately into designated software systems.
• Organize and retain scale tickets, reports, and related documents according to company procedures.
• Assist with daily ticket reconciliation and provide records needed for billing and operational reporting.
• Protect confidential producer, customer, and company information.

Teamwork and Safety

• Coordinate daily priorities with Cotton and Grain supervisors and communicate conflicting assignments promptly.
• Follow company safety procedures, traffic controls, and personal protective equipment requirements.
• Report unsafe conditions, incidents, and equipment concerns promptly.
• Maintain a clean and organized work area.
• Perform other related duties as assigned.

Physical Requirements/Working Conditions

Work at a computer and scale station for extended periods. Frequently enter data, review documents, communicate by telephone or radio, and assist customers. Move between the office, scale area, and designated operational areas as needed. Work around truck traffic and agricultural operations, with potential exposure to dust, noise, and outdoor weather conditions. The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in offices, work stations, fields, sites, stores and meeting rooms.

The position requires extreme temperatures, ability to climb ladders, inspect equipment, enter operation areas, lifting up to 50 lbs, extending hours during harvest, dust and noise exposure, outdoor/ag facility conditions. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. Work involves everyday risks and discomforts which require normal safety precautions when operating equipment or performing job duties. May work prolonged or irregular hours and must be able to maintain emotional control under stress.

In its efforts to promote nondiscrimination and as required by law, United Agricultural Cooperative, Inc. does not discriminate against any employee or applicant for employment because of race, color, religion, sex (including pregnancy, sexual orientation or gender identity), national origin, age, disability, military status, genetic information, or on any other basis prohibited by law.

Additionally, the Company does not discriminate against an employee or applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminatory employment practice. Employment decisions will be made on the basis of each applicant’s job qualifications, experience, and abilities.