SC SubContracts Professional

Environmental and Safety Solutions, Inc.; Chandler (AZ); On-site; USD 90,000 - 130,000; Full time

Job summary

Bechtel in Chandler, AZ seeks an experienced Subcontract Administrator to participate in subcontract formation and administration. You will lead bid package preparation, draft project contracts operating procedures, and ensure compliance with project requirements.

Manage negotiations and change orders, while maintaining visibility of financial and technical risks. The role requires a bachelor’s degree with 5–12 years of relevant experience and strong knowledge of procurement regulations,

Qualifications

• Requires bachelor's degree and 5-8 years of relevant experience or 9-12 years of relevant work experience.
• Knowledge of service acquisition & procurement regulations, policies and practices.
• Experience in pricing, contract law, negotiations and accounting.
• Experience in engineering/construction contracting practices.
• Experience in developing contract types (LSTK, T&M, UR) and contract terms.
• Broad knowledge and experience in subcontract administration.

Responsibilities

• Develop multiple contracts and/or services agreements simultaneously as assigned.
• Perform formation duties including source and prequalification of bidders, issue RFPs, coordinate clarifications, receive bids, evaluate, and prepare contract documents for execution.
• Implement and maintain Contract Responsibilities Matrix and standard work procedures for Subcontract Administration.
• Administer subcontracts with ongoing progress reviews and risk reporting to management.
• Prepare and maintain control and status reporting documents.
• Organize meetings (bid clarification and pre-award) to ensure mutual understanding of contractual matters.
• Assist project Contracts team with planning, budgeting, and related administrative tasks.
• Coordinate with Construction, Engineering and Support Services on contractual rights and obligations.
• Represent Bechtel in contractual discussions of moderate complexity.
• Administer information programs for mutual understanding of subcontract terms and conditions.
• Monitor cost vs scope and prepare periodic status reports for management.

Skills

Contract management

Subcontract administration

Negotiations

Cost estimation & pricing

Communication (oral & written)

Project coordination

Risk mitigation

Stakeholder management

Contract law basics

Change management

Education

Bachelor's degree

Job description

Job Summary

In this role, you will participate in subcontract formation and/or administration. Subcontract formation includes leading preparation and review of bid request packages and developing project contracts operating procedures. Subcontract administration includes continual progress review, forecasting, and communication of difficulties. Your work will ensure subcontract compliance with project requirements. Performs all phases of tasks involved in the sourcing, formation, tendering, negotiation and award and administration of EPC subcontracts. Communicates with bidders and personnel within Bechtel to establish clear definition of requirements and to assure proper performance to the stated project requirements. Maintains a continuing review of the progress of each subcontract and provides management with information regarding any scope budget, financial, legal or technical difficulties. Prepares change order and amendments, negotiates with subcontractors and customers to obtain settlement. Represents the company at all times with high moral standards and ethics.

Job Summary

In this role, you will participate in subcontract formation and/or administration. Subcontract formation includes leading preparation and review of bid request packages and developing project contracts operating procedures. Subcontract administration includes continual progress review, forecasting, and communication of difficulties. Your work will ensure subcontract compliance with project requirements. Performs all phases of tasks involved in the sourcing, formation, tendering, negotiation and award and administration of EPC subcontracts. Communicates with bidders and personnel within Bechtel to establish clear definition of requirements and to assure proper performance to the stated project requirements. Maintains a continuing review of the progress of each subcontract and provides management with information regarding any scope budget, financial, legal or technical difficulties. Prepares change order and amendments, negotiates with subcontractors and customers to obtain settlement. Represents the company at all times with high moral standards and ethics.

Major Responsibilities

• Develop multiple contracts and/or services agreements simultaneously as assigned.
• Perform formation duties including but not limited to; source and prequalification of potential bidders, prepare and issue request for proposal packages, coordinate and resolve technical and commercial clarifications, receive bids, organize the evaluation process, prepare commercial bid summaries and recommendation documents, secure approvals in accordance with established procedures and prepare contract documents for execution.
• Implement the Division Responsibilities Matrix which records the Project’s agreed assignment of various subcontract management tasks and the Standard Work Process Procedures applicable to Subcontract Administration.
• Administer assigned subcontracts maintaining a continual review of progress and providing management with information regarding projected financial or technical difficulties.
• Prepare and maintain control and status reporting documents.
• Prepare and organize assigned contracts sponsored meetings, such as bid clarification and pre-award meetings, for the purpose of ensuring complete understanding and agreement between stakeholder parties on all contractual matters.
• Assist project Contracts team in solving and attending to administrative problems on planning, staffing, work-hour calculations, budgeting, procedures preparation, commitments involving monetary expenditure or risk, engineered technical specifications, or supplementary commercial conditions.
• Coordinate with Construction, Engineering and Support Services staff on operational activities affecting contractual rights and obligations, subcontract performance, subcontract administration and other major matters.
• Represent Bechtel in contractual discussions of moderate complexity.
• Administer information programs to ensure mutual understanding of subcontract terms and conditions.
• Monitor cost vs scope progress and prepare periodic status reports for management.

Education and Experience Requirements

Requires bachelor's degree (or international equivalent) and 5-8 years of relevant experience or 9-12 years of relevant work experience

Required Knowledge and Skills

• Knowledge of service acquisition & procurement regulations, policies and practices.
• Demonstrated training or experience in pricing, contract law, negotiations and accounting.
• Working knowledge of engineering/construction industry contracting practices.
• Experience in developing contract types (including LSTK, T&M and UR), fee arrangements and contract terms.
• Experience in developing and recommending potential solutions to contractual problems to management.
• Broad knowledge and experience in subcontract administration required.
• Strong organizational and communication (oral and written) skills, professional and proactive approach to mitigation of contract administration challenges and inherent business risks.
• Knowledge of developing and implementing strategies for negotiations utilizing accounting or cost engineering methods gained through education or experience.
• Knowledge and understanding of the project functional groups and company policies, procedures and work practices, as well as associated software systems.
• Experience in field administration of EPC contracts is an asset.
• Minimum 5 years in (sub)contract administration.
• Proficiency in all phases of the formation and award of large, moderately complex contracts.