Santa Monica: Legal Assistant

Wood Smith Henning & Berman LLP; Santa Monica (CA); Hybrid; USD 52,000 - 72,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Disability insurance

Flexible spending account

Job summary

Wood Smith Henning & Berman LLP in Santa Monica is seeking a skilled legal assistant with 3 years of law firm experience, preferably in insurance defense, for a hybrid role.

The position requires strong e-filing skills in California, excellent communication, and the ability to support multiple attorneys with calendar management, trial prep, and document filing.

Qualifications

• 3 years of law firm experience
• California e-filing in state and federal courts
• Strong communication and organizational skills
• Hybrid work arrangement in Santa Monica

Responsibilities

• Maintain attorneys calendars and schedule meetings, depositions, mediations, teleconferences, and travel
• Prepare and file pleadings, discovery, and motions
• Communicate with outside law firms to schedule depositions
• Open and close legal files and manage case documents
• Record and track deadlines through docketing and calendar systems
• Assist multiple attorneys and support trial preparation
• Handle general correspondence between clients, law firms, and carriers

Skills

Legal experience

Communication skills

Time management

Team player

Tools

Microsoft Office

iManage

e-filing systems

Job description

National law firm has an immediate opening for a skilled and experienced legal assistant in its Santa Monica office. Qualified candidates must have 3 years of relevant experience in a law firm setting. Insurance defense is highly preferred. This position is hybrid and will require you to come into the office 1-2 days per week. Therefore, you must live in the greater Los Angeles area - no exceptions.

Skills and Responsibilities, include but are not limited to the following:

• e-filing experience in California, both State and Federal court
• Familiar with civil, arbitration procedures/filings
• Maintain attorneys calendar by planning and scheduling meetings, depositions, mediations, teleconferences, and travel
• Have the ability to communicate with outside law firms to schedule depositions and other meetings as needed
• Proof and finalize correspondence, pleadings, discovery, motions, and prepare routine shell macros
• Ability to prepare and file pleading documents and discovery documents while consulting with the attorney
• Be able to open and close legal files
• Handle general correspondence between outside law firms, clients, and insurance carriers
• Record and track deadlines through docketing and calendar system
• Assist multiple attorneys
• Trial preparation

Requirements:

• Excellent written and verbal communication skills
• Ability to be a team player
• Excellent organizational skills including ability to prioritize and coordinate multiple projects
• Ability to multi-task independently
• Professional and pleasant demeanor
• Time management skills to handle multiple tasks efficiently and accurately
• Knowledge of e-filing systems and eDockets a must
• High level of computer competency, in the complete Microsoft Office Suite; proficiency in Outlook, Word, Excel, iManage document file system
• Requires the ability to work 40 Hours a week M-F 8:30 a.m. - 5:00 p.m.

Benefits include:

• A competitive salary package, including the potential for bonuses
• Insurance including medical, dental, vision, disability, life, and a flexible spending account