Legal Assistant

Wood, Smith, Henning & Berman LLP; Santa Monica (CA); Hybrid; USD 50,000 - 65,000; Full time

Benefits offered by this job

Bonuses

Health benefits

PTO and paid holidays

Flexible work from home policy

Referral program

Job summary

Wood, Smith, Henning & Berman LLP in Santa Monica is seeking a skilled legal assistant with 3+ years in a law firm environment. The role requires hybrid work, with 1-2 days in the office per week and residency in the greater Los Angeles area.

Responsibilities include e-filing in CA state and federal court, calendar management for multiple attorneys, and coordination with outside firms for depositions and meetings. Strong communication, organization, and multitasking are essential.

Qualifications

• 3 years of relevant experience in a law firm.
• Insurance defense experience preferred.
• Proficient in e-filing for CA state and federal courts.
• Ability to manage attorneys' calendars and scheduling.
• Strong written and verbal communication skills.
• Excellent organizational and multitasking abilities.
• Professional and cooperative team player.

Responsibilities

• Maintain attorneys' calendars and schedule meetings, depositions, and travel.
• Coordinate with outside firms to schedule depositions and meetings.
• Proof and finalize correspondence, pleadings, and motions.
• Prepare and file pleadings and discovery documents with attorney consultation.
• Open and close legal files and manage case records.
• Handle correspondence with clients, firms, and insurance carriers.
• Track deadlines using docketing and calendar systems.
• Support multiple attorneys and assist with trial prep.

Skills

E-filing experience

Civil/arbitration procedures

Calendar management

Communication skills

Organization

Multi-tasking

Team player

Time management

Professional demeanor

Tools

Microsoft Office

Outlook

Word

Excel

iManage

eDockets

Job description

National law firm has an immediate opening for a skilled and experienced legal assistant in its Santa Monica office. Qualified candidates must have 3 years of relevant experience in a law firm setting. Insurance defense is highly preferred. This position is hybrid and will require you to come into the office 1-2 days per week. Therefore, you must live in the greater Los Angeles area - no exceptions.

Skills and Responsibilities, include but are not limited to the following:

• e-filing experience in California, both State and Federal court


• Familiar with civil, arbitration procedures/filings


• Maintain attorneys calendar by planning and scheduling meetings, depositions, mediations, teleconferences, and travel


• Have the ability to communicate with outside law firms to schedule depositions and other meetings as needed


• Proof and finalize correspondence, pleadings, discovery, motions, and prepare routine shell macros


• Ability to prepare and file pleading documents and discovery documents while consulting with the attorney


• Be able to open and close legal files


• Handle general correspondence between outside law firms, clients, and insurance carriers


• Record and track deadlines through docketing and calendar system


• Assist multiple attorneys


• Trial preparation

Requirements

• Excellent written and verbal communication skills


• Ability to be a team player


• Excellent organizational skills including ability to prioritize and coordinate multiple projects


• Ability to multi-task independently


• Professional and pleasant demeanor


• Time management skills to handle multiple tasks efficiently and accurately


• Knowledge of e-filing systems and eDockets a must


• High level of computer competency, in the complete Microsoft Office Suite; proficiency in Outlook, Word, Excel, iManage document file system


• Requires the ability to work 40 Hours a week M-F 8:30 a.m. - 5:00 p.m.

Benefits include:

• A competitive salary package, including the potential for bonuses


• Insurance including medical, dental, vision, disability, life, and a flexible spending account


• PTO, sick time and paid holidays


• A flexible work from home policy


• Referral program