Sanitation Document Control

Magnolia Foods, Llc.; Jurupa Valley (CA); On-site; USD 28,000 - 32,000; Full time

Job summary

Magnolia Foods, LLC is seeking a Sanitation Document Control/Clerk to manage sanitation records, schedules, and compliance procedures at our Mira Loma facility. The role includes supporting audits, developing SOPs, and coordinating with QA teams to ensure food safety standards are met.

The position runs Monday–Friday, 7:00 AM to 3:30 PM with potential Saturday shifts. It requires meticulous documentation, strong organization, and teamwork across departments to maintain regulatory compliance.

Qualifications

• Maintain sanitation records including cleaning schedules and compliance reports.
• Ensure documentation aligns with HACCP, FDA, and USDA requirements.
• Support audits with accurate sanitation records and up-to-date documents.
• Develop and maintain sanitation SOPs for cleaning processes and procedures.
• Assist in training sanitation staff by providing documentation and guidelines.

Responsibilities

• Document Management: Organizing, updating, and maintaining sanitation records.
• Regulatory Compliance: Align documentation with HACCP, FDA, USDA requirements.
• Audit Preparation: Provide accurate sanitation records for audits.
• SOPs: Develop and maintain sanitation procedures for cleaning.
• Training Support: Assist in training with documentation and guidelines.
• Record Retention: Establish timelines for document storage and retention.

Skills

Document management

Regulatory compliance

Audit readiness

SOP development

Training support

Data analysis

Inventory tracking

Communication

Job description

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Sanitation Document Control

Full Time Mira Loma, CA, US

Salary Range: $20.00 To $23.00 Hourly

Magnolia Foods, LLC is hiring for a Sanitation Document Control/Clerk position!

The role involves maintaining accurate maintenance and sanitation records, assisting supervisors with orders, conducting inventories, handling various documentation tasks and handling daily, weekly & monthly inspections.

The schedule is Monday-Friday, 7:00 AM - 3:30 PM, with some flexibility for Saturday shifts depending on department needs.

The Sanitation Document Control position is responsible for managing and maintaining all sanitation-related documentation to ensure compliance with industry regulations and company policies. This role involves organizing and updating cleaning schedules, procedures, and sanitation reports, supporting audit preparation, and ensuring regulatory compliance with standards such as HACCP, FDA, and USDA. Additionally, the position requires tracking inventory for sanitation supplies, recording corrective actions, collaborating with quality assurance teams, and assisting in policy updates. Strong attention to detail, organizational skills, and familiarity with sanitation protocols are key to ensuring proper documentation and compliance in food safety and sanitation operations.

Job Duties

• Document Management: Organizing, updating, and maintaining sanitation records, including cleaning schedules, procedures, and compliance reports.
• Regulatory Compliance: Ensuring documentation aligns with food safety regulations, such as HACCP, FDA, and USDA requirements.
• Audit Preparation: Assisting in internal and external audits by providing accurate and up-to-date sanitation records.
• Standard Operating Procedures (SOPs): Developing and maintaining sanitation SOPs for cleaning processes and protocols.
• Training Support: Assisting in training sanitation staff by providing documentation and guidelines on proper cleaning procedures.
• Record Retention: Establishing timelines for document retention and ensuring proper storage of sanitation records.
• Communication: Keeping relevant departments informed about sanitation updates, procedures, and compliance requirements.
• Data Analysis: Reviewing sanitation records to identify trends, areas for improvement, or compliance gaps.
• Inventory Tracking: Ensuring sanitation supplies and chemicals are properly documented and stocked.
• Corrective Action Documentation: Assist supervisor with recording and tracking sanitation-related corrective actions to ensure resolution.
• Collaboration with QA Teams: Working closely with quality assurance to align sanitation practices with food safety standards.
• Policy Updates: Assisting in the development and revision of sanitation policies and procedures.
• Vendor Coordination: Managing documentation related to third-party sanitation services or audits.
• Safety Committee: Assist with documenting meeting notes, tracking work orders, and preparation for the monthly meetings.