Sample Receiving Technician

AmSpec Group; Houston (TX); On-site; USD 25,000 - 36,000; Full time

Job summary

AmSpec Group in Houston is seeking a dependable Sample Receiving Technician to support receipt, verification, documentation, storage, and distribution of environmental samples. The role ensures sample integrity, accurate records, and timely delivery to analytical departments.

The technician serves as a technical resource, assists with staff training, and supports the supervisor with daily workflow coordination and process improvements while maintaining a safe, organized receiving area.

Qualifications

• High school diploma or equivalent; science training preferred.
• Experience in environmental sample receiving or related lab work.
• Familiarity with chain-of-custody documentation and sample preservation.
• Strong computer and data-entry skills; LIMS experience preferred.
• Excellent attention to detail and ability to work under time pressure.
• Ability to lift up to 50 pounds with or without accommodation.

Responsibilities

• Receive, unpack, inspect samples, and document receipt details.
• Verify identification, temperature, volume, container integrity, and holding times.
• Record data in the LIMS and prepare tracking documentation.
• Store samples under required conditions and coordinate timely distribution.
• Provide technical support and training to staff as needed.
• Maintain safety and cleanliness of the receiving area and comply with procedures.

Skills

Attention to detail

Time management

Strong communication

Team collaboration

Training support

Education

High school diploma or equivalent

Science coursework preferred

Tools

LIMS

Job description

Position Summary

We are seeking a dependable and detail-oriented Sample Receiving Technician to support the receipt, verification, documentation, storage, and distribution of environmental samples. This position helps maintain sample integrity, accurate records, and timely delivery to analytical departments. The technician also serves as a technical resource, assists with staff training, and supports the supervisor with daily workflow coordination and process improvements.

Key Responsibilities

Sample Receipt and Verification

• Receive, unpack, and inspect samples from couriers, shipments, and client drop-offs, documenting receipt dates, times, and sample conditions.
• Verify sample identification, temperature, volume, container integrity, preservation, and remaining holding times against laboratory acceptance requirements.
• Review chain‑of‑custody forms and supporting documentation to confirm sample counts, requested analyses, and special instructions.
• Document discrepancies, including missing information, damaged containers, labeling errors, and unacceptable sample conditions, and coordinate resolution with the supervisor and appropriate personnel.

Sample Login and Documentation

• Enter accurate and complete client, sample, and testing information into the Laboratory Information Management System (LIMS), including turnaround times and special handling requirements.
• Assign unique sample identification numbers, apply labels, and prepare documentation for sample tracking and distribution.
• Maintain complete, traceable receiving records and process corrections through approved procedures and the appropriate LIMS audit trail.

Sample Storage and Distribution

• Place samples in designated storage locations under the required conditions, maintaining identification and traceability throughout handling.
• Coordinate timely delivery to analytical departments, prioritising short‑holding‑time samples, rush requests, and other time‑sensitive work.
• Monitor assigned storage temperatures, promptly report out‑of‑range conditions, and assist with actions to protect affected samples.
• Maintain organised storage areas and perform sample retention and disposal activities according to established procedures and authorisation requirements.

Technical Support and Coordination

• Serve as a technical resource for receiving procedures and assist staff with routine questions, unusual submissions, and sample‑handling concerns.
• Assist the supervisor with daily work assignments, workload priorities, coverage, and shift handovers while actively performing receiving duties.
• Communicate sample status, unresolved discrepancies, and potential delays to Client Services and analytical departments.

Quality, Safety, and Operational Support

• Follow laboratory standard operating procedures and applicable quality, accreditation, regulatory, and safety requirements.
• Identify and report nonconforming work, support investigations and corrective actions, and recommend practical improvements to receiving processes.
• Assist with reviewing and updating receiving procedures, work instructions, and training materials.
• Maintain a clean, safe, and organised receiving area; perform assigned equipment checks, monitor supplies, and use appropriate personal protective equipment when handling samples and hazardous materials.

Qualifications

Required Skills

• High school diploma or equivalent; additional education or training in science or laboratory operations is preferred.
• Previous experience in environmental laboratory sample receiving, sample handling, or related laboratory operations is preferred.
• Understanding of chain‑of‑custody documentation, sample preservation, holding times, and proper storage practices.
• Strong computer and data‑entry skills; experience with LIMS is preferred.
• Excellent attention to detail, organisation, and the ability to prioritise time‑sensitive work.
• Effective communication skills and the ability to work collaboratively with receiving staff, analytical departments, and Client Services.
• Ability to explain procedures clearly, assist with training, and support consistent work practices.
• Ability to safely lift, carry, and move sample coolers, containers, and supplies weighing up to 50 pounds, with or without reasonable accommodation.