Sample Management Coordinator

vwr; Spring House (PA); On-site; USD 27,000 - 39,000; Full time

Benefits offered by this job

Health & Wellness

Comprehensive Medical, Dental, and Vis

Job summary

Avantor's Advanced Laboratory Services in Spring House, PA is seeking a detail-oriented Lab Operations Associate to support outbound shipments, receive and process samples, and ensure accurate documentation. You will work with research teams to maintain regulatory compliance and safe handling of biological materials in a fast-paced environment.

The role requires a high school diploma and a biology-related bachelor's, experience with laboratory sample handling, and proficiency with Microsoft

Qualifications

• High school diploma or GED required
• Bachelor's degree in biological sciences, biotechnology, biomedical sciences, or a related discipline, with relevant laboratory or research-operations experience.
• Experience handling, processing, or coordinating biological, chemical, or research samples in a laboratory, research, or regulated environment.
• Knowledge of laboratory safety practices and applicable regulations related to the handling and transport of biological materials.
• Strong attention to detail with the ability to accurately maintain records, documentation, and shipment information.
• Excellent organizational and time management skills, with the ability to prioritize multiple tasks in a fast-paced environment.
• Effective verbal and written communication skills and the ability to collaborate with researchers, cross-functional teams, and external partners.
• Proficiency with Microsoft Office applications (Outlook, Excel, Word, and Teams).
• Ability to lift and transport packages and work with materials requiring specialized storage and shipping conditions, including dry ice.

Responsibilities

• Responsible for outbound shipments (international & domestic) which include but are not limited to samples, biologics, cell lines, human and non-human materials.
• Receive and process shipments to deliver to designated department freezer for storage and pickup by researcher.
• Prepare and verify shipping documents, including commercial invoices and customs paperwork.
• Coordinate with carriers, researchers, and internal stakeholders to ensure timely shipment of materials.
• Support inventory management activities for departmental samples and materials.

Skills

Attention to detail

Compliance & quality

Organization & prioritization

Communication skills

Problem solving

Customer focus

Collaboration & teamwork

Accountability & reliability

Adaptability

Technical aptitude

Education

High school diploma or GED

Bachelor's degree in biological sciences, biotechnology, biomedical sciences, or a related discipline

Tools

Microsoft Office (Outlook, Excel, Word, Teams)

Job description

The Opportunity:

In this role, you will report to the Area Manager and will work closely with the Avantor's Advanced Laboratory Services professionals to serve our customers by performing customized, mission-based lab work and research protocols that help return time back to science.

Location: Spring House, PA

Shift: Monday - Friday 7:00 am -3:30 PM

Hourly pay rate : $24

Benefits:

• Health & Wellness
• Comprehensive Medical, Dental, and Vision coverage
• Wellness programs
• Eligible for medical coverage starting Day 1
• Time Off
• Paid Time Off (PTO)
• Company-paid holidays
• Choice holidays
• Financial Well-Being
• Flexible Spending Account (FSA) and Health Savings Account (HSA)
• Commuter benefits
• 401(k) retirement plan
• Tuition assistance
• Employee Stock Purchase Plan discount

What we're looking for

Education:

• High school diploma or GED required
• Bachelor's degree in biological sciences, biotechnology, biomedical sciences, or a related discipline, with relevant laboratory or research-operations experience.

Experience:

• Experience handling, processing, or coordinating biological, chemical, or research samples in a laboratory, research, or regulated environment.
• Knowledge of laboratory safety practices and applicable regulations related to the handling and transport of biological materials.
• Strong attention to detail with the ability to accurately maintain records, documentation, and shipment information.
• Excellent organizational and time management skills, with the ability to prioritize multiple tasks in a fast-paced environment.
• Effective verbal and written communication skills and the ability to collaborate with researchers, cross-functional teams, and external partners.
• Proficiency with Microsoft Office applications (Outlook, Excel, Word, and Teams).
• Ability to lift and transport packages and work with materials requiring specialized storage and shipping conditions, including dry ice.

Key Competencies

• Attention to Detail
• Compliance & Quality Focus
• Organization & Prioritization
• Communication Skills
• Problem Solving
• Customer Focus
• Collaboration & Teamwork
• Accountability & Reliability
• Adaptability
• Technical Aptitude

How you will thrive and create an impact

Avantor's Advanced Laboratory Services team is a crucial part of the Avantor Services group serving over 500 customers in biopharma, pharmaceutical, educational, industrial, and high-tech industries with customizable, flexible solutions and end-to-end laboratory operations support. In this role you will:

• Responsible for outbound shipments (international & domestic) which include but are not limited to samples, biologics, cell lines, human and non-human materials.
• Responsibility for incoming shipments may be added as the program expands or utilized as needed.
• Receive and process shipments to deliver to designated department freezer for storage and pickup by researcher.
• Complete all necessary CLASP, LSA/Trade Compliance paperwork and documentation.
• Retrieve samples from designated department freezer, or location, after receiving intake files.
• Process samples and correctly classify samples via customer systems.
• Support Dangerous Goods classification activities using Safety Data Sheet (SDS) documentation.
• Generate, review, and verify shipment documentation, including commercial invoices, customs paperwork, and other required shipping records.
• Package samples appropriately to maintain required storage and transport conditions (i.e dry ice & temp tails).
• Coordinate with carriers, researchers, and internal stakeholders to ensure the timely and compliant shipment of materials.
• Deliver samples under proper conditions to shipping office.
• Sign shipping documents and invoices as consigner.
• Follow all safety protocols, SOPs, and procedures for handling and transport of all sample types (i.e. double sleeves for ADCs).
• Serve as the primary point of contact for shipping issues, delays, and shipment-related inquiries.
• Submit tracking information to sending and receiving researchers.
• Collaborate directly with VWR Beerse & other VWR site shipping teams for intra-site shipments.
• Support inventory management activities for departmental samples and materials.
• Provide support as needed to lab role responsible for cell line management in Oncology.
• Weigh samples as needed.
• Obtain correct representative signature when required.
• Assist with other duties as required.

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position. Avantor is proud to be an equal opportunity employer.

Why Avantor?

Dare to go further in your career. Join our global team of 14,000+ associates whose passion for discovery and determination to overcome challenges relentlessly advances life-changing science.

The work we do changes people's lives for the better. It brings new patien