Sample Coordinator

Overstock.Com; Dallas (TX); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

401k (6% match)

Flexible Schedules

Tuition Reimbursement

Leadership Development Program

Mentorship Program

Employee Resource Groups

Job summary

Overstock.com in Dallas, TX is seeking a Sample Management Associate to support photography, ecommerce merchandising and the visual teams. You will receive, log, label, store and track all vendor and product samples, ensuring accurate labeling and quick location of items.

You'll manage check-out/in for Buyers and Merchandisers, stage samples for shoots, coordinate asset hand-offs, and drive improvements in storage and tracking.

Qualifications

• High School Diploma required.
• 3+ years of retail experience preferred.
• Based in Dallas/Ft. Worth area.
• Ability to manage competing priorities in a fast-paced environment.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Word, Excel and Outlook.

Responsibilities

• Manage samples for photography, ecommerce merchandising and visual teams.
• Receives, logs, tags and stores all incoming vendor and product samples.
• Maintains sample tracking log and database for quick location of samples.
• Manages sample check-out and return for Buyers and Visual Merchandising teams.
• Prepares samples for photography, line reviews and marketing shoots; coordinates hand-off of assets.
• Identify and implement improvements to sample organization and tracking processes.

Skills

Strong communication skills

Ability to manage competing priorities

Based in Dallas/Ft. Worth area

Education

High School Diploma

Tools

Microsoft Word/Excel/Outlook

Job description

We Go Beyond: At Bed Bath & Beyond, we believe that everyone should “Be You!”. Bed Bath & Beyond is a community that upholds a culture of understanding, acceptance, and respect. We believe a person’s individuality, traits, beliefs, and characteristics should be valued and embraced. Living by this ethos is essential to the success of our business. Our goal is to foster a more inclusive environment where every employee visibly demonstrates inclusive behaviors and respect for individuals.

KEY RESPONSIBILITIES

Sample Management

• Manage samples for photography, ecommerce merchandising and visual teams
• Receives, logs, tags and stores all incoming vendor and product samples; maintains an organized, clearly labeled sample room and sample library.
• Maintains the sample tracking log and database, recording sample details, location and status so that any sample can be located quickly and accurately.
• Manages sample check-out and return for Buyers, Product Merchandisers and the Visual Merchandising team, and follows up on outstanding samples.
• Prepares and stages samples for photography, line reviews, seasonal presentations and marketing shoots, and coordinates the hand-off of samples and related assets.
• Manages sample lifecycle and disposition, including vendor returns, archiving, sample sales or donations, and end-of-season purging.
• Proactively identifies and implements improvements to sample organization, storage, labeling and tracking processes.

Mock Store and Visual Merchandising Support

• Works directly with Visual Merchandisers to support projects, campaigns, section resets and other visual merchandising initiatives in the Mock Store.
• Pulls, stages and returns product and samples needed for Mock Store sets, ensuring the correct samples are available on schedule.
• Communicates and demonstrates company standards as they relate to visual merchandising practices and guidelines and the importance of Visual Merchandising to our selling efforts and service elements.

Product Merchandising & Buying Office Support

• Provides administrative and data support to the Product Merchandising and Buying office, including item setup data entry, product specification and vendor information tracking, and report pulls.
• Supports purchase order and vendor communication follow-up as directed by the Buying and Product Merchandising teams.
• Maintains accurate and current product and sample information across shared trackers, files and systems, flagging discrepancies for resolution.
• Prepares for line reviews, assortment reviews and seasonal product presentations by pulling, setting up and organizing product and samples.

QUALIFICATIONS

• High School Diploma
• 3+ years of retail experience preferred
• Based in Dallas/Ft. Worth area
• Ability to manage competing priorities in a fast-paced, deadline-driven environment
• Strong communication skills, both written and verbal, with the ability to influence cross‑functional partners
• Understanding of Microsoft programs including Word, Excel and Outlook
• Physical Requirements: Ability to sit and stand for extended periods while managing samples or working at a computer. Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions of this role.

Additional Information

Beyond Retail Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected characteristic.

This position is classified as exempt under the Fair Labor Standards Act (FLSA). Employment with the company is at-will; either the associate or the company may terminate the employment relationship at any time, with or without cause or notice.

Who We Are

We’re a passionate group of collaborative problem solvers and creative innovators, working on cutting‑edge technology. From building award‑winning retail applications (with amazing AR functionality) to creating leading blockchain and machine learning technologies, each of us embodies a unique value and contributes a diverse perspective to the team.

What We Offer

• 401k (6% match)
• Flexible Schedules
• Tuition Reimbursement, Leadership Development Program, & Mentorship Program
• Employee Resource Groups (LatinX, Black Employee Network, LGBTQIA+, Women’s Network, Women In Tech)
• And More…

*Benefits vary based on position, tenure, location, and employee election

Physical Requirements

This position requires you to sit, stand and perform general office functions. You may also be required to lift up to 25 pounds occasionally. Bending, stooping and reaching are also frequently required.

Equal Employment Opportunity

It is our policy to provide equal employment opportunity for all applicants and associates. This policy includes our commitment to ensure that all employment decisions are made without regard to race, color, religion, gender, national origin, disability, pregnancy, veteran status (including Vietnam era veterans), age, sexual orientation, gender identity, or any other non-job‑related characteristic protected by law.

Back to Bed Bath & Beyond Careers Bed Bath & Beyond is committed to an inclusive, outcome-driven, and empowering work environment. Join a team that encourages you to be authentically you. Bed, Bath & Beyond is a tech-driven online retailer located near Salt Lake City in the shadow of the Wasatch Mountains. Though we began in 1999 as Overstock, our brand has evolved from a liquidation startup to a billion-dollar online home retailer. In 2023 Overstock acquired the Bed Bath & Beyond branding and we’ve been helping customers from both companies create their dream homes ever since. In 2025 the company acquired the buybuyBaby branding bringing the two iconic brands back together.