Samford Abroad & Afield, Logistics Coordinator

Samford-University; Homewood (AL); On-site; USD 45,000 - 65,000; Full time

Job summary

Samford University is seeking a Logistics Coordinator for Samford Abroad. The role provides administrative support during pre-departure and while-abroad phases and manages budgets, contracts, and travel logistics for faculty-led programs.

Applicants should have a Bachelor's degree and at least three years of administrative or logistics experience, with strong attention to detail and cross-cultural teamwork.

Qualifications

• Bachelor's degree required.
• Minimum three years of administrative support or logistics coordination experience.
• Strong attention to detail and organizational skills.
• Cross-cultural communication abilities and collaboration across departments.

Responsibilities

• Plan, manage, monitor, and review program budgets and vendor payments.
• Review and manage contracts for Samford Abroad & Afield programs.
• Coordinate travel logistics and insurance for participants.
• Collaborate with Terra Dotta for data accuracy and reporting.

Skills

Attention to detail

Organizational skills

Cross-cultural communication

Team collaboration

Computers & data entry

Education

Bachelor's degree

Tools

Terra Dotta

Microsoft Excel

Budgeting software

Job description

Under the general direction of the Director of Samford Abroad and International Travel, the Samford Abroad Logistics Coordinator will advise students on post-applications procedures to prepare them for study, work, volunteer, and intern abroad opportunities within the portfolio of Samford Abroad & Afield programs. The Coordinator provides high-quality administrative support for students and faculty through the pre-departure and while-abroad phases of the study abroad experience. The Coordinator manages the logistics for faculty-led programs, including facilitation of participant compliance, student registration and billing, and reconciliation of faculty-led budgets.

• Plan, manage, monitor, and review Samford Abroad & Afield budgets, including managing and monitoring program fee accuracy, processing requisitions for payments, reimbursements, and vendor requests
• Review and manage Samford Abroad & Afield contracts
• Liaise with Registrar's Office for study abroad course building, permitting, and registration compliance
• Administer travel insurance for all program participants
• Collaborate with travel agent to ensure flight compliance and to purchase faculty flights
• Support Samford Abroad by working within Terra Dotta to ensure accurate and up-to-date information, preparing and producing necessary reports for Clery, eligibility, and enrollment registrations

• Bachelor's degree.
• Minimum three (3) years of experience in administrative support or logistics coordination.
• Strong attention to detail and organizational skills.
• Strong cross-cultural communication skills with the ability to work collaboratively across departments and university lines.
• Ability to remain seated or work at a computer for extended periods.
• Ability to occasionally move or transport materials weighing up to 15 pounds.

• Experience managing international travel
• Experience in accounting or managing invoices
• Experience in Terra Dotta