Salesforce Application Administrator

University of North Carolina at Greensboro

Greensboro (NC)

On-site

USD 95,000 - 125,000

Full time

10 days ago

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Job summary

University of North Carolina at Greensboro seeks a Salesforce Application Administrator to manage the institution's Salesforce-centric CRM within University Advancement. You will own configuration, security, and data governance, collaborating with fundraising stakeholders to deliver scalable, compliant solutions.

The role requires extensive Salesforce expertise, experience with integrations and vendor coordination, and a commitment to data quality and audit readiness in a higher education

Qualifications

5+ years of experience as Salesforce Administrator, preferred in higher education or nonprofit environments.
Experience managing vendor relationships, audits, and institution-wide system changes.
Experience using CRM platforms in partnership with business owners; knowledge of data governance and security.

Responsibilities

Acts as the system owner for University Advancement’s Salesforce org and administers core objects, layouts, validation rules, and integrations.
Owns Salesforce configuration, security roles, data governance, and automation design.
Leads upgrades, releases, and vendor support for Ascend or similar CRM platforms.
Partners with stakeholders to streamline fundraising workflows and improve data quality and user experience.
Manages integrations with identity management/SSO, ERP/SIS, data warehouse, and 3rd-party apps; ensures downstream stability.

Skills

Salesforce Administration

CRM governance

Vendor management

Education

Masters

Bachelor's degree

Tools

Power BI

Agile Accelerator

Job description

Position Number:

997944

Functional Title:

Salesforce Application Administrator

Position Type:

Staff

Position Eclass:

EP - EHRA 12 mo leave earning

University Information:

Located in North Carolina’s third largest city, UNC Greensboro is among the most diverse, learner-centered public research universities in the state, with 18,000 students in eight colleges and schools pursuing more than 150 areas of undergraduate and over 200 areas of graduate study. UNCG continues to be recognized nationally for academic excellence, access, and affordability. UNCG is ranked No. 1 most affordable institution in North Carolina for net cost by the N.Y. Times and No. 1 in North Carolina for social mobility by The Wall Street Journal — helping first‑generation and lower‑income students find paths to prosperity. Designated an Innovation and Economic Prosperity University by the Association of Public and Land‑grant Universities, UNCG is a community‑engaged research institution with a portfolio of more than $67M in research and creative activity. The University’s 2,600 staff help create an annual economic impact for the Piedmont Triad region in excess of $1B.

Primary Purpose of the Organizational Unit:

The Division of University Advancement builds and nurtures relationships with loyalty and integrity to promote UNCG’s mission, foster communication, and secure philanthropic support.
We are responsible for:

Building pride and tradition among alumni, faculty, staff, students, families, and community members
Developing life long relationships
Building advocacy
Branding and awareness
Securing private and public financial support

Position Summary:

This position serves as the institutional Application Administrator and IT System Administrator for University Advancement’s Kindsight Ascend CRM, built on Salesforce. The role partners closely with Advancement Operations, frontline fundraisers, and campus stakeholders to translate fundraising and engagement needs into scalable, secure, and well‑governed CRM functionality.
System administrators exercise independent technical authority while following institutional and regulatory standards. This position is accountable for lifecycle management, technical enablement, system availability, security, access management, configuration, data integrity, integrations, and compliance for applications with division‑wide and institution‑wide impact. Failures or security issues associated with the systems administered by this role may elevate to executive IT leadership (CIO/CISO), making this position accountable for audit findings, continuity of operations, and risk mitigation.
This position owns privileged access and security design for enterprise applications assigned to it, including user roles, administrative permissions, and access reviews in alignment with institutional audit and compliance requirements. This position is accountable for protecting sensitive data through appropriate access controls, configuration management, and vendor security coordination. This position ensures that system configurations, upgrades, and integrations adhere to University standards and do not introduce audit risk, data exposure, or compliance failures (e.g., FERPA, HIPAA, SOX, PCI, or other applicable regulations).
This position maintains operational continuity and availability of enterprise systems by proactively managing system performance, capacity, and user‑impacting behaviors. This role plans upgrades and designs integrations, evaluating vendor releases, patches, and roadmap changes to ensure availability and stability for all users, and serves as the primary escalation point for production incidents and system failures, coordinating response activities with vendors, infrastructure teams, and integration partners. This position ensures coverage is in place to mitigate institutional risk during staff absences or turnover by providing cross‑training and system and process documentation. This role also supports continuous improvement efforts across the systems it administers.

Minimum Qualifications:

Mid‑ to late‑career with Masters and 2‑4 yrs experience.
Bachelors and 3‑5 yrs experience; or equivalent combination of education and experience.

Preferred Qualifications:

5+ years of experience serving as a Salesforce Administrator, with a strong preference for experience with Kindsight Ascend or Affinaquest AdvancementRM, in a higher education or nonprofit environment.
Salesforce Administrator certification (or equivalent experience) preferred.
Experience managing vendor relationships, integrations, audits, and institution‑wide system changes.
Experience managing CRM platforms in partnership with functional business owners.
Experience using the following tools and technologies: Agile Accelerator, Power BI

Recruitment Range:

Salary commensurate with experience

Org #-Department:

Info Technology Services - 23101

Job Open Date:

08/10/2026

Open Until Filled:

Yes

FTE:

1.000

Type of Appointment:

Permanent

Number of Months per Year:

FLSA:

Exempt

Percentage Of Time:

Key Responsibility:

Application Administration, Configuration Management, End-User Support

Essential Tasks:

Acts as the system owner for University Advancement’s Salesforce org, including administration of core objects, record types, page layouts, validation rules, and related integrations.
Owns Salesforce configuration (metadata), workflow/automation design (e.g., Flow), security roles, profiles/permission sets, and data governance standards.
Serves as the primary administrator and point of coordination for Kindsight Ascend upgrades, releases, and vendor support.
Independently implements and maintains configuration standards that affect multiple departments and campus units.
Leads continuous improvement of the Advancement CRM platform by proactively identifying opportunities to streamline fundraising workflows, reduce manual processes, and improve data quality and user experience across University Advancement.
Ensures configuration changes do not disrupt downstream systems or integrations.
Supports end user business activities as needed and answers questions about system behavior (errors, features, and configuration options).
Supports application-level reporting and analytics using Salesforce data, including reports and dashboards, and provides ad hoc reporting to campus constituents using an appropriate mix of Salesforce and enterprise reporting tools.
Partners with Advancement stakeholders to ensure Salesforce data supports metrics related to fundraising performance, pipeline management, constituent engagement, and campaign reporting.
Acts as backup administrator for designated Advancement & Communications applications.

Percentage Of Time:

Key Responsibility:

Change Awareness, Communication, and End User Impact Management

Essential Tasks:

Evaluates software changes, patches, and enhancements for operational and integration impact.
Performs impact analysis for configuration changes, upgrades, and integrations to ensure system behavior aligns with approved institutional standards and does not introduce downstream risk.
Communicates changes to end users and stakeholders, coordinates testing for upgrades and new integrations and functionality, and mitigates disruptions to campus business processes.

Percentage Of Time:

Key Responsibility:

Backup Coverage, Documentation, and Knowledge Transfer

Essential Tasks:

Maintains end-user and technical documentation and supports cross‑training to ensure coverage during absences or turnover, including updates to procurement website documentation.
Maintains operational procedures, configuration documentation, and escalation paths to protect institutional continuity.
Designs and delivers workshops / seminars / training to communicate with application users and stakeholders.

Percentage Of Time:

Key Responsibility:

Integrations, Infrastructure Dependencies, and Vendor Management

Essential Tasks:

Manages and validates integrations between Salesforce and institutional systems such as identity management/SSO, ERP/SIS, data warehouse/reporting platforms, and third‑party applications.
Coordinates with infrastructure, identity, and ERP teams to resolve dependencies.
Serves as the primary vendor liaison, manages escalated vendor support cases, evaluates vendor roadmaps, and determines upgrade timing.

Percentage Of Time:

Key Responsibility:

Audit, Security, and Risk Accountability

Essential Tasks:

Supports IT audits and compliance reviews by documenting access, configurations, and controls.
Owns remediation of system-related audit findings.
Ensures access is provisioned, reviewed, and removed in accordance with institutional policy and separation of duties principles.

Physical Effort:

Hand Movement-Repetitive Motions - F, Reading - F, Writing - F, Hearing - F, Talking - F, Sitting - F

Work Environment:

Inside - C

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