Salesforce and Data Systems Coordinator

Just-A-Start Corporation; Cambridge (MA); Hybrid; USD 65,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Life insurance

Disability insurance

Paid Time Off

Paid holidays

Volunteer Time Off

401(k) with match

Professional development funds

Find Your Joy Fridays

Job summary

Just A Start is seeking a Salesforce and Data Systems Coordinator to manage day-to-day Salesforce administration, maintain data quality, and provide staff training and support. The role reports to the Manager, CRM & Data Systems and supports the Learning and Evaluation team’s data-driven mission.

The ideal candidate has 2-3 years in Salesforce admin or related data roles, strong communication skills, and experience creating reports and dashboards.

Qualifications

• 2-3 years of Salesforce administration, CRM management or related data systems role.
• Excellent interpersonal and communication skills for non-technical users.
• Experience developing and delivering user training in various formats.
• Familiarity with data governance principles and best practices.
• Ability to translate organizational needs into reports and dashboards.

Responsibilities

• Perform day-to-day Salesforce administration: user management, permissions, profiles, layouts, record types and workflows as directed by the Manager.
• Serve as first-line support for Salesforce questions, troubleshooting, and issue resolution.
• Support integrations with external data sources and third-party apps (Apsona, Form Assembly, Mogli).
• Maintain documentation of system configurations and user guides.

Skills

Salesforce administration

CRM management

Data governance

User training

Communication

MS Office

Google Workspace

Education

Bachelor’s Degree or equivalent

Tools

Apsona

Form Assembly

Mogli

Job description

Position Summary:

As part of the Learning and Evaluation Team, the Salesforce and Data Systems Coordinator is responsible for the day-to-day administration, support, and maintenance of Just A Start’s Salesforce CRM platform. Reporting to the Manager, CRM & Data Systems and Salesforce Initiatives, this role serves as the primary operational point of contact for staff across the organization, ensuring the platform runs smoothly, data quality is maintained, and users are trained and supported. The Coordinator plays a critical role in enabling the Learning and Evaluation team’s mission to build a data-driven, learning-oriented culture at Just A Start.

KEY RESPONSIBILITIES:

Salesforce Platform Administration

• Perform day-to-day Salesforce administration, including user management, permissions, profiles, page layouts, record types, and workflows as directed by the Manager.
• Manage and resolve requests from staff, serving as the first line of support for Salesforce questions, troubleshooting, and issue resolution.
• Support the Manager in implementing integrations with external data sources and third-party applications (Apsona, Form Assembly, Mogli).
• Maintain and update documentation of system configurations, standard operating procedures, and user guides.

Data Quality and Reporting

• Conduct regular data quality audits, including deduplication, standardization, and cleanup, to ensure data integrity across the platform.
• Monitor data entry practices across programs and flag inconsistencies or gaps to the Manager and relevant program staff.
• Build and deliver reports and dashboards for program teams, leadership, and other stakeholders in response to data requests.
• Support the Learning & Evaluation team by preparing data exports and datasets for program evaluations and organizational reporting.
• Assist in enforcing data governance policies and best practices established by the Manager and the Data Governance committee.
• Research and determine optimal solutions in Salesforce to address prioritized issues, and provide ongoing process improvement and thought leadership to our teams on our use of Salesforce.

Training and Staff Support

• Serve as a day-to-day resource for staff, building relationships across programs to understand their workflows and Salesforce needs.
• Develop and deliver onboarding training for new staff on Salesforce usage, data entry standards, and reporting tools.
• Create and maintain training materials, including written guides, quick-reference sheets, and video walkthroughs.
• Provide ongoing coaching and refresher training to support staff in adopting and effectively using the platform.
• Gather and relay user feedback to the Manager to inform Salesforce roadmap priorities and system improvements.

QUALIFICATIONS/ KEYS TO SUCCESS:

• Bachelor’s Degree preferred, or equivalent combination of education, training, and experience.
• Minimum of 2-3 years of experience in Salesforce administration (preferred), CRM management, or a related data systems role.
• Excellent interpersonal and communication skills with the ability to explain technical concepts to non-technical users.
• Experience developing and delivering user training in a variety of formats.
• Familiarity with data governance principles and best practices.
• Demonstrated ability to understand and/or anticipate organizational needs and to translate those needs into clear reports and dashboards.
• High proficiency in Microsoft Office and Google Workspace.
• Strong attention to detail with a commitment to data accuracy and quality.
• Strong organizational skills with the ability to manage multiple priorities and respond to ad hoc requests efficiently.
• Interest in nonprofit mission-driven work and experience with community-serving organizations preferred.

SALARY AND BENEFITS:

The annual salary range for this role is $65,000-$75,000, depending on experience. This is a 37.5-hour-per-week hybrid remote/in-office position, with in-person work expected 3 days a week. In addition to a competitive salary, Just A Start offers excellent benefits.

• medical
• dental
• life
• short-term and long-term disability insurance
• 20 Paid Time Off days in the first year
• 13 paid holidays
• 1 day of Volunteer Time Off
• an Employee Assistance Program
• a 401(k) savings plan with a 3% employer contribution after 3 months of employment.
• professional/leadership development funds annually to support training and leadership growth.
• "Find Your Joy Fridays" benefit that allows full-time employees to leave work as early as 2:00 pm on Fridays.

Just A Start is an Equal Opportunity Employer. Our staff represents a wide range of ages, races, interests, and backgrounds coming together in pursuit of common goals. We value diversity and work together to create an inclusive culture where people from all backgrounds can thrive and belong. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity or expression, genetics or any other characteristic protected by law.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Must possess mobility to work in a standard office setting and to use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, depth perception and ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is quiet to moderate.