Sales Support Specialist - Part Time

Garelick Farms; Franklin (MA); On-site; USD 25,000 - 36,000; Full time

Job summary

Garelick Farms is seeking a Sales Support representative to provide administrative and operational support to a sales team. You will coordinate between customers and internal departments, prepare quotes and contracts, and help manage orders and renewals.

The role focuses on timely paperwork, accurate data entry, and strong communication to ensure customer satisfaction and target attainment. Experience in sales support and proficiency with MS Office are preferred.

Qualifications

• High school diploma or equivalent required; 1–2 years in sales support or customer service preferred.
• Certification or license may be required during employment.
• Proficiency with Microsoft Office and office systems is expected.

Responsibilities

• Prepare quotes, proposals, and contracts and keep accounts updated.
• Follow up on quotes and delivery of proposals to ensure timely response.
• Coordinate renewals and communicate with customers and sales teams.
• Process paperwork with proper signatures within set timeframes.
• Maintain organized records of leads, activities, and communications.
• Collaborate with departments to resolve customer concerns and issues.
• Assist in sales reporting, forecasting, and performance analysis.
• Support lead generation and qualification; forward qualified leads.
• Participate in sales meetings and coordinate with marketing on content.

Skills

Clear communication

Attention to detail

Data gathering & reporting

Time management

Teamwork

Education

High school diploma or equivalent

1–2 years of sales support experience

Certification/licensing may be required

Tools

Microsoft Office Suite

Job description

Garelick Farms, Dairy Farmers of America, is excited to announce an opening for a

We offer excellent benefits and competitive pay with great growth opportunities!

Rate $22.00 Hourly

GENERAL PURPOSE

Provide administrative and operational support directly to a sales team to assist in achieving sales targets. Collaborate with the sales team to ensure the timely and accurate processing of sales-related tasks. Coordinate activities between the sales representatives, customers, and various internal departments. Support the successful implementation of new accounts and ongoing account service to customers.

JOB DUTIES AND RESPONSIBILITIES

• Prepare and document all quote, proposal, submission, or contract information as directed in designated system, ensuring information is properly updated to reflect all account activity
• Perform required follow ups to ensure timely completion of quotes and delivery of proposals
• Remarket renewals, contact customers, create renewal proposals, and handle other renewal activities in coordination with sales
• Complete all necessary paperwork, ensuring proper signatures, and provide completed paperwork to appropriate group within established timeframes
• Maintain organized records of leads, sales activities, customer interactions (inbound or outbound), and communications in designated system, ensuring information is accurate, comprehensive, and up to date
• Liaise with other departments or escape to supervisor to address customer concerns and ensure effective problem resolution
• Assist in creating sales reports (customer inquiries, sales trends, customer complaints, delivery or service problems, reasons for product returns, etc.), forecasts, and performance analyses for the sales team
• Assist in lead generation and qualification activities, such as data research and prospecting. Call out on prospect lists to assess interest in products and/or services and forward all leads to the sales team
• Participate in sales meetings, providing updates on sales status, customer feedback, and other relevant information
• Collaborate with the marketing team to develop marketing content to support sales staff
• Support order processing and management if appropriate. Process sales orders accurately; coordinate fulfillment, shipping, and delivery to meet customer expectations; monitor the order status and provide regular updates to customers and the sales team; and handle order changes, cancellations, and returns, ensuring compliance with company policies
• Maintain updated knowledge of the company's products and services to address customer inquiries effectively
• The requirements herein are intended to describe the general nature and level of work performed by employee, but is not a complete list of responsibilities, duties, and skills required. Other duties may be assigned as required

Requirements

EDUCATION AND EXPERIENCE

• High school diploma or equivalent required
• 1 to 2 years of sales support, customer service, or related experience
• Certification and/or License – may be required during course of employment

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge and skill with Microsoft Office Suite and company specific systems
• Able to communicate clearly and effectively, both verbally and in writing for a diverse range of internal and external audiences
• Able to handle challenging or conflict situations with tact and professionalism
• Able to work with accuracy and attention to detail
• Able to provide quality deliverables on time
• Able to gather data, compile information, and prepare reports
• Able to follow directions and meet deadlines
• Able to work independently and in a team-oriented collaborative environment
• Must be able to read, write and speak English

An Equal Opportunity Employer including Disabled/Veterans

Pay Range

22.00

An Equal Opportunity Employer including Disabled/Veterans

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