SALES SUPPORT SPECIALIST - OKC

Paycom; Oklahoma City (OK); On-site; USD 36,000 - 52,000; Full time

Job summary

Standley Systems is seeking a Sales Support Specialist to provide administrative support to the Sales Department and the Technology Portal. The ideal candidate will handle a wide range of tasks independently, interact with staff at all levels in a fast-paced environment, and maintain confidentiality.

This role reports to the Director of Admin Operations and requires strong organizational skills, calendar management, and the ability to coordinate meetings and events.

Qualifications

• Highly organized and able to multi-task.
• Strong verbal and written communication skills.
• Excellent calendar management skills.
• Project management.

Responsibilities

• Assist Sales Teams with day-to-day activities.
• Reviewing Sales documentation-Sales Admin Review, Contracts Review, Rejections.
• Help process electronic signatures requests.
• Lease Coordination-Work with financial partners on Credit and Buyout review.
• CRM – Account reassignment and other duties as requested.
• Business Technology Review preparation for Sales Department.
• Gather & report weekly L10 metrics & assist with facilitating L10 meetings.
• Assist with all aspects of reporting, to include Forecasting, CRM, CPQ, MIF, E-auto lists.
• Assist Directors with New Hire preparations.
• Coordinate / research / approve lead payouts.
• Assist Sales Department with paperwork questions and import of orders.
• In charge of implementing all office procedures, including conference room meeting policy, demo lunch process, inter-office mail system, emergency evacuation plans.
• Schedule & coordinate all meetings in the Portal including verifying availability on Portal calendar.
• Coordinate Catering, snacks & drinks according to guidelines while making sure stock for needed items is organized and available.
• Travel to other Standley Systems offices and customer sites during normal business hours required.

Education

Associate or bachelor’s degree and/or related work experience

Tools

Microsoft Word

Excel

PowerPoint

Job description

Job Details: Job Location: OK Oklahoma City Bricktown - Oklahoma City, OK, Position Type: Full Time, Salary Range: Undisclosed

FLSA Classification: Non- Exempt

Company Profile

Starting as a typewriter company in Chickasha, OK in 1934 to have offices across North Texas and Oklahoma, Standley Systems is committed to supporting business with the technology tools and resources needed to empower their employees to get work done.

Team Standley

As Standley Systems has evolved over the years to provide a more holistic approach to each client’s environment, we have expanded our team and resources to provide business technology solutions in two key areas: Print Technology Services and Managed Services.

Team Standley was founded on and continues to operate by a "People First" mindset. Standley may mean technology, but we are committed to listening and truly understanding our clients’ situations to not only providing a solution that keeps them moving forward, but to provide an exceptional experience for everyone, every time.

Our team is all in. With a set of core values driving who we are and how we do what we do, Standley Systems is not just a name, a company, a logo, or a building somewhere...It’s our team.

Work together. Win together. Our team understands and respects the role of the person next to them. To achieve an exceptional experience for everyone every time requires each person, the department and division to own their respective pieces of the process and understand how each function works together to achieve the win.

Looking for a workplace that is culture driven by a shared set of beliefs, vision, and values, where everyone is working toward a common goal with a high sense of purpose and conviction? Join our team!

Position Profile

The Standley Systems’ Sales Support Specialist will provide administrative support to the Standley Systems Sales Department and the Technology Portal. The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. The ability to interact with staff and departments (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality is crucial to this role. This position will be reported directly to Director of Admin Operations.

Primary Responsibilities

• Assist Sales Teams with day-to-day activities.


• Reviewing Sales documentation-Sales Admin Review, Contracts Review, Rejections


• Help process electronic signatures requests


• Lease Coordination-Work with financial partners on Credit and Buyout review


• CRM – Account reassignment and other duties as requested


• Business Technology Review preparation for Sales Department


• Gather & report weekly L10 metrics & assist with facilitating L10 meetings.


• Assist with all aspects of reporting, to include Forecasting, CRM, CPQ, MIF, E-auto lists.


• Assist Directors with New Hire preparations. Technology is in place, work area is clean, supplies ready, welcome packets prepared, assisting with scheduling training and keeping detailed schedule.


• Assist with all aspects of projects, accounts, quarterly reviews, and bids.


• Assist sales reps with client information requests from CRM, CPQ / E-auto & related sources.


• Commission tool administrator


• Coordinate / research / approve lead payouts


• Assist Sales Department with paperwork questions and import of orders


• In charge of implementing all office procedures, including conference room meeting policy, demo lunch process, inter-office mail system, emergency evacuation plans.


• Schedule & coordinate all meetings in the Portal including verifying availability on Portal calendar.


• Schedule & coordinate all internal meetings and ensure refreshments and rooms are made ready for event (set up and breakdown with help from team).


• Coordinate Catering, snacks & drinks according to guidelines while making sure stock for needed items is organized and available.


• Coordinate manpower needs at onsite events & assist with assignments day of event.


• Assist with keeping portal & office stocked with paper goods and office supplies and ensuring the office is clean and organized


• Assist with sales meeting related planning.


• Assist Marketing Coordinator with customer-related event planning.


• Assist with events related to your assigned sales territory including BIG FRED, Spirit Week and QSM


• Provide office front door coverage.


• Facilities maintenance: full office organization, cleanliness, reporting maintenance needs to Chickasha, and communicating with cleaning crew.


• Perform general clerical duties to include photocopying, faxing, mailing, and filing.


• Assist Contracts with projects


• Help with toner requests from Supplies including toner inventory


• Ensure that the sales intranet page is kept up to date


• Other duties as assigned by Team Lead or Manager

Qualifications

• Highly organized and able to multi-task


• Strong verbal and written communication skills


• Excellent calendar management skills


• Project management


• Financial Skill Set


• Attention to detail required


• Basic analysis skills required


• Team player required


• Positive attitude required


• Good driving record, valid driver’s license, and proof of insurance

Computer Skills

• Proficient in Microsoft Word, Excel & PowerPoint

Experience

• 3-5 years Admin experience preferred.

Education

• Associate or bachelor’s degree and/or related work experience

Other Skills and Abilities

• Attention to detail required


• Basic analysis skills required


• Team player required


• Positive attitude required


• Curiosity required


• Excellent verbal and written communication skills required

Physical Requirements

• Must be able to pass drug and alcohol screens. Standley Systems has federal contracts that require compliance with the Drug-Free Workplace Act of 1988, therefore medical marijuana license-holders who test positive for marijuana will not be qualified for the position.


• While performing the duties of this job, the employee is regularly required to stand, sit, talk, hear, reach, stoop, kneel, and use hands and fingers to operate a computer and telephone keyboard


• Specific vision abilities required by this job include close vision requirements due to computer work


• Light to moderate lifting required


• Regular, predictable attendance required


• Travel to other Standley Systems offices and customer sites during normal business hours required

Work Environment

• Moderate noise (i.e., business office with computers, phone, and printers, light traffic)


• Ability to work in a confined area


• Ability to sit at a computer terminal for an extended period of time

Sales Support Specialist