Sales Support Representative

OSI Systems, Inc.; Billerica (MA); On-site; USD 82,000 - 92,000; Full time

Job summary

Rapiscan, an OSI Systems Company, is seeking a Sales Support Representative based out of Billerica, MA. The role provides internal support to Field Sales, issuing quotations and proposals, and coordinating the quote-to-order process.

You will act as the primary interface between sales and internal teams, manage forecast data in CRM, and support global regional quotes across APAC, Europe, and the U.S. Government CRAD. The position requires 2–5 years in sales/marketing and strong MS Office skills.

Qualifications

• Bachelor’s Degree (or equivalent combination of education and experience).
• Foreign language proficiency is a plus.
• Experience with Oracle Quoting and Order Management is a plus.
• Strong MS Office skills and ability to work in a fast-paced environment.

Responsibilities

• Internal support to Field Sales, including issuing quotations and proposals.
• Manage the quotation/proposal process with approvals and CRM updates.
• Host or coordinate customer and distributor visits with demos and agendas.
• Ensure timely responses to inquiries and maintain forecast data in CRM.
• Support regional quote activity across APAC, Europe, and US CRAD.

Skills

Sales & Marketing experience

MS Office proficiency

Communication skills

Time zone coordination

Education

Bachelor’s Degree or equivalent

Tools

Oracle Quoting

ERP Quoting

CRM systems

Job description

Overview

Rapiscan, an OSI Systems Company is seeking a Sales Support Representative, based out of Billerica, MA.

Rapiscan empowers those who safeguard our world with the technologies, services, and expertise needed to detect threats, secure commerce, and protect communities. An industry leader in X-ray inspection, radiation and trace detection, metal detection, and optical inspection solutions, Rapiscan has over 100,000 scanning systems installed around the world to assist customs agencies, border security, aviation authorities, law enforcement, military organizations, and security professionals in combatting terrorism, smuggling, and trade fraud.

The Sales Support Representative will provide internal support to sales including issuance of quotations and proposals.

Responsibilities

Primary role is to function as the internal support person for Field Sales:

• Central point of contact for designated Regional Field Sales, Sales Rep Organizations, and the customer.
• Provide accurate and timely responses to all Customer inquiries through issuance of quotations, proposals, correspondence, etc.
• Support all regional quote activity for all system applications (does not include Field Service opportunities such as spares, service agreements, standard upgrades, etc.)
• Manage entire quotation/proposal process inclusive of development and obtaining applicable approvals
• Host customer and distributor visits including development of agenda, product demonstrations and all related activities
• Primary support / interface between internal organizations and Sales
• Ensure accurate and timely updating of forecast data in CRM working closely with Regional Sales Team.
• Territories to be covered will be APAC, Europe, and U.S. Government CRAD (territories may change depending on demands of the business)
• Uphold the company’s core values of Integrity, Innovation, Accountability, and Teamwork
• Demonstrate behavior consistent with the company’s Code of Ethics and Conduct
• It is the responsibility of every employee to report to their manager or a member of senior management any quality problems or defects in order for corrective action to be implemented and to avoid recurrence of the problem
• Duties may be modified or assigned at any time to meet the needs of the business.

Additional Responsibilities

• Support AS9100 Auditing through a thorough understanding of all AS9100 related and Departemental procedures
• Provide CRM support through updating of all forecast data in conjunction with Field SalesProvide post-order support by ensuring accuracy of matching between PO and quotation
• Enable accurate product manufacturability through completion of any necessary process steps required of Sales in the transition from Quote/PO to Sales Order
• Attend weekly System Allocation meetings providing feedback to Sales as applicable when delivery issues arise
• Maintain customer contact information within CRM system
• Develop and manage initiatives for process improvement
• Understand status of performance to metrics and provide feedback on improvements in performance to standards and methods for improving efficiency
• Continuous learning in commercial and technical understanding of products

Qualifications

• Bachelor’s Degree (or equivalent combination of education and experience)
• Foreign Language proficiency a plus
• Experience in Oracle Quoting and Order Management a plus
• Experience with ERP System Quoting (Order Entry a plus)
• Strong understanding of MS Office tools and applications
• 2-5 years of practical Sales & Marketing experience
• Fast-paced office environment; requires significant use of telephone and computer. OR Use of computer: >50%
• Must be able to complete job responsibilities working with different time zone needs such as attending late night/early morning meetings by phone and/or web to meet business needs; 15%

Domestic travel required 5% Must travel internationally and be able to acquire all necessary travel documents

OTHER WORK REQUIREMENTS :

• Self starter with strong management and leadership skills
• Have strong interpersonal and communications skills
• Be capable of interacting positively with management and cross-functional peer teams
• Be capable of explaining technical procedures in writing or verbally
• Be capable of managing conflict
• Possess the ability to work unsupervised and drive major projects to completion
• Be capable of independent problem solving
• Possess strong time management skills
• Computer with Internet and Network Access

• All applicable AS9100 and Departmental Sales Processes and applicable corporate processes

Please review our benefits here: Life at OSI

Pay may range from $82,000 to $92,000 annually.

The pay range above represents annual base salary only. Final compensation will be determined based on factors such as your job level, geographic location, date of hire, experience, job-related knowledge and skills, and education in conjunction with market and business considerations.

Base salary is one component of your total rewards package. You may be eligible for long-term incentives, potential discretionary bonuses, and the ability to purchase company stock at a discounted rate through the Employee Stock Purchase Program (ESPP). OSI also offers comprehensive benefits including various options for health plans, access to 401(k) retirement plan, health savings account, disability insurance, life insurance, AD&D insurance, leave of absence programs and an array of voluntary benefits. In addition, paid time off is offered to be used for vacation, holidays, bereavement, and jury duty. Full-Time salaried employees are entitled to flexible time-off.

Equal Opportunity Employer - Disability and Veteran

Know Your Rights

https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

OSI Systems, Inc. has three operating divisions: (a) Security, providing security and inspection systems, turnkey security screening solutions and related services; (b) Healthcare, providing patient monitoring, diagnostic cardiology and anesthesia systems; and (c) Optoelectronics and Manufacturing, providing specialized electronic components and electronic manufacturing services for original equipment manufacturers with applications in the defense, aerospace, medical and industrial markets, among others.