Sales Support & Proposals Coordinator

clearchanneloutdoor; Miami (FL); On-site; USD 32,000 - 48,000; Full time

Job summary

Clear Channel Outdoor in Miami is seeking a Sales Assistant to support Account Executives and the sales team with CRM administration, reporting, and campaign logistics.

You will collaborate across departments, prepare proposals and campaign documents, and help with billing and ad hoc reports while ensuring accurate, timely information for client prospects. This is an on-site role requiring strong organizational skills and proficiency in MS Office and Salesforce.

Qualifications

• Bachelor's degree or equivalent combination of education, training, experience, and military experience.
• Minimum two years supporting a sales function or related work experience.
• 2-3 years of experience supporting sales preferred.

Responsibilities

• Support Account Executives with CRM administration, account setup, hold management, and report preparation.
• Assist in proposal creation, RFP generation, editing, and output utilizing Proposal+ software and other internal systems.
• Assist marketing and sales leadership with research and reporting for Account Executive client prospecting and cold calling.
• Prepare campaign documents including but not limited to space and production contracts, posting instructions for both printed and digital creative assignments, commission coversheets, billing action forms, etc.
• Review and resolve billing and accounts payable issues in collaboration with the finance team.
• Generate and distribute sales, renewal, and ad hoc reports.
• Assist the sales team with internal requests from other departments, expense reports, and other administrative tasks.
• Field inbound sales calls and provide sales leadership with call back information.
• Coordinate, back up, and liaise with other branch and corporate departments, e.g., Real Estate, Marketing, Human Resources, Technology, Operations, Ad Operations, and Finance.
• Support sales leadership with contests, team communications, and presentation materials.
• Manage general office administration e.g., answer phones, order supplies, shipping, maintain files, update bulletin boards, etc.
• Other duties as assigned.

Skills

CRM administration

Microsoft Office

Education

Bachelor's degree

Tools

Salesforce

Proposal+

Job description

Clear Channel Outdoor in Miami is seeking a Sales Assistant to support Account Executives and the sales team with CRM administration, reporting, and campaign logistics.

You will collaborate across departments, prepare proposals and campaign documents, and help with billing and ad hoc reports while ensuring accurate, timely information for client prospects. This is an on-site role requiring strong organizational skills and proficiency in MS Office and Salesforce.