Sales Support Coordinator

Seviroli Foods LLC; Town of Smithtown (NY); On-site; USD 34,000 - 37,000; Full time

Job summary

Seviroli Foods LLC in Hauppauge, NY is seeking a detail-oriented Sales Support Coordinator to manage day-to-day customer accounts, order entry (including EDI), and billing through NetSuite.

You will collaborate with Sales, Operations, Finance and logistics partners to ensure accurate orders, timely communications, inventory monitoring, and prompt resolution of discrepancies in a fast-paced food manufacturing environment.

Qualifications

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• 2+ years of experience in customer service, sales support, order management, or related roles.
• Experience in food manufacturing, CPG, distribution, or similar environment preferred.
• Experience working with ERP/order management systems; NetSuite experience strongly preferred.
• Experience processing EDI orders preferred.
• Strong Microsoft Excel, Outlook, and Microsoft Office skills.
• Strong written and verbal communication skills.
• Attention to detail and accuracy with high-volume transactions.
• Ability to prioritize multiple accounts, orders, deadlines, and changing requests.
• Comfortable working cross-functionally with customers, Sales, Finance, Operations, Logistics, and third-party partners.

Responsibilities

• Manage day-to-day administrative needs of assigned customer accounts.
• Enter customer purchase orders manually and through EDI.
• Verify order information for accuracy: items, quantities, pricing, delivery dates, shipping.
• Process customer-requested changes to existing orders including quantity and delivery-date adjustments.
• Maintain order data in NetSuite and related systems.
• Proactively communicate order updates, changes, delays to customers and internal teams.
• Process billing for completed orders accurately and timely.
• Review order/shipment data prior to billing and identify discrepancies.
• Coordinate with Finance and Customer Service to resolve billing questions or exceptions.
• Maintain documentation related to orders and billing activity.
• Monitor inventory availability to support orders and flag shortages.
• Communicate with Lineage on orders, inventory, pickups, deliveries, and changes.
• Coordinate with Operations, Logistics, Sales and other teams to ensure fulfillment.
• Respond to customer emails and phone inquiries about orders, deliveries, billing, and inventory.
• Research routine issues and coordinate internally for timely resolutions.
• Handle occasional consumer complaints per procedures.
• Provide general phone coverage and route inquiries from customers, consumers, vendors, drivers, and job seekers.

Skills

Microsoft Excel

Written & verbal communication

Attention to detail

Time management

Cross-functional collaboration

Education

High school diploma or equivalent

Associate or bachelor's degree preferred

Tools

NetSuite

EDI orders

ERP systems

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Clerical Hauppauge, NY, US

2 days ago Requisition ID: 1208

Salary Range: $25.00 To $27.00 Hourly

Position Summary

The Sales Support Coordinator serves as a key point of contact for the day-to-day administration of customer accounts, supporting the order-to-delivery and billing process from receipt of the customer purchase order through fulfillment.

This role works closely with customers, Sales, Operations, Finance, and our third-party logistics partner to ensure orders are entered accurately, changes are communicated promptly, inventory is monitored, and billing is completed timely and accurately.

The ideal candidate is highly organized, detail-oriented, responsive, and comfortable managing multiple customer accounts and priorities in a fast-paced food manufacturing environment.

Customer Account & Order Management

• Manage the day-to-day administrative needs of assigned customer accounts.
• Receive, review, and enter customer purchase orders manually and through EDI.
• Verify order information for accuracy, including items, quantities, pricing, requested delivery dates, and shipping information.
• Process customer-requested changes to existing orders, including quantity, item, and delivery-date adjustments.
• Maintain accurate and up-to-date order information within NetSuite and applicable customer systems.
• Proactively communicate order updates, changes, delays, and other relevant information to customers and internal stakeholders.
• Process billing for completed customer orders accurately and timely.
• Review order and shipment information prior to billing and identify discrepancies requiring follow‑up.
• Partner with Finance and Customer Service Operations to resolve billing questions or exceptions.
• Maintain accurate documentation related to customer orders and billing activity.
• Monitor inventory availability in support of customer orders.
• Identify potential inventory shortages or fulfillment concerns and communicate them to the appropriate internal teams.
• Maintain ongoing communication with Lineage regarding customer orders, inventory, pickups, deliveries, and daily order changes.
• Coordinate with Operations, Logistics, Sales, and other internal teams to help ensure customer orders are fulfilled as expected.
• Respond to customer emails and phone calls regarding orders, deliveries, billing, inventory availability, and other account-related questions.
• Research routine customer issues and coordinate internally to provide timely resolutions.
• Receive and process occasional consumer complaints received by phone or email, following established procedures for documentation and escalation.
• Provide general phone coverage and appropriately route inquiries from customers, consumers, vendors, truck drivers, job seekers, and other callers.

Cross-Functional Support

• Serve as a day-to-day liaison between customers and internal departments, including Sales, Operations, Logistics, Finance, and Quality.
• Communicate account and order changes promptly to all impacted parties.
• Maintain organized customer and order records.
• Provide coverage for other team members during absences and periods of increased order volume.
• Participate in department meetings and support process improvements related to order management and customer account administration.
• Perform additional related duties as assigned.

Qualifications

• High school diploma or equivalent required; associate or bachelor's degree preferred.
• 2+ years of experience in customer service, sales support, order management, account coordination, or a related role preferred.
• Experience within food manufacturing, CPG, distribution, or a similar environment preferred.
• Experience working with ERP/order management systems; NetSuite experience strongly preferred.
• Experience processing EDI orders preferred.
• Strong Microsoft Excel, Outlook, and general Microsoft Office skills.
• Strong written and verbal communication skills.
• Excellent attention to detail and ability to maintain accuracy while managing a high volume of transactions.
• Ability to prioritize multiple customer accounts, orders, deadlines, and changing requests.
• Comfortable working cross-functionally and communicating with customers, Sales, Finance, Operations, Logistics, and third-party partners.
• Customer and account focus
• Order management
• Billing accuracy
• Organization and follow-through
• Sense of urgency
• Problem solving
• Cross-functional communication
• Adaptability in a fast-paced environment