Sales Support Administrator

AllClear Aerospace & Defense; Camarillo (CA); On-site; USD 33,000 - 36,000; Full time

Job summary

AllClear Aerospace & Defense is seeking a Sales Support Administrator in Camarillo, CA to provide front desk reception, process quotations, and manage sales orders across ERP and CRM systems. The role supports multiple departments and ensures accurate record-keeping to keep manufacturing and fulfillment on track.

The ideal candidate has 1–3+ years in a sales support or administrative role, with strong Excel and CRM experience, and a preference for an Associate’s degree in a related field.

Qualifications

• 1–3+ years of relevant experience in sales support or administrative roles.
• Associate’s degree preferred.
• Experience with data entry and document management.
• Strong Microsoft Office skills (Excel, Outlook, Word).

Responsibilities

• Perform front desk and reception duties, including admitting visitors and maintaining sign-in logs.
• Receive and process outgoing sales quotations and government quotes (DIBBS).
• Enter quotations into Pentagon and Quantum ERP systems.
• Email completed quotations to customers in a timely manner.
• Enter qualifying quotations into Salesforce.
• Process incoming customer purchase orders and enter sales orders into Pentagon or Quantum.
• Scan and file sales orders to designated folders.
• Create work orders in Pentagon for manufacturing requirements and forward to Planning.

Skills

CRM proficiency

Attention to detail

Organization

Communication

Education

Associate’s degree in Business Administration, Sales, Marketing, or related field

Tools

Salesforce

Pentagon 2000 ERP

Quantum ERP

Microsoft Excel

Outlook

Word

Job description

About AllClear Aerospace & Defense

AllClear Aerospace & Defense is the military aviation aftermarket industry’s leading provider of mission-ready solutions. We provide excellence in sustainment for the U.S. militaries and its allies. Headquartered in Miramar, Florida, AllClear’s sustainment solutions cover over 25 of the most utilized military aircraft platforms, supported with distribution agreements from leading OEMs, in-house and managed repair services, engineered products, manufacturing, and logistics solutions.

Job Type

Full-time

Description

About AllClear Aerospace & Defense

AllClear Aerospace & Defense is the military aviation aftermarket industry’s leading provider of mission-ready solutions. We provide excellence in sustainment for the U.S. militaries and its allies. Headquartered in Miramar, Florida, AllClear’s sustainment solutions cover over 25 of the most utilized military aircraft platforms, supported with distribution agreements from leading OEMs, in-house and managed repair services, engineered products, manufacturing, and logistics solutions.
AllClear represents more than 30 years of defense aerospace sustainment experience and expertise, focused on the bigger mission mindset of keeping militaries mission ready. AllClear locations include Abu Dhabi, UAE; Camarillo, CA; Cambridge, UK; Chatsworth, CA; Greenville, SC; Macon, GA; Miramar, FL; Seoul, S. Korea; Singapore; South San Francisco, CA; and Tokyo, Japan.
To learn more visit GoAllClear.com.

Summary

The Sales Support Administrator provides administrative and operational support to the sales team by managing front desk reception duties, processing sales documentation, and ensuring accurate entry of quotations and sales orders across multiple ERP and CRM systems. This role serves as a key point of coordination between sales, customers, and internal departments by maintaining accurate records, facilitating order processing, and supporting manufacturing and fulfillment activities.

Essential Duties And Responsibilities

• Perform front desk and reception duties, including admitting visitors, maintaining sign-in logs, and notifying employees of guest arrivals
• Receive and process outgoing sales quotations from sales staff via handwritten forms, email copies, and government quoting systems (DIBBS)
• Accurately enter quotations into Pentagon and Quantum ERP systems as required
• Email completed quotations to customers in a timely manner
• Enter qualifying quotations into Salesforce system
• Process incoming customer purchase orders and enter sales orders into Pentagon or Quantum
• Scan and file sales orders to the designated sales order server folders
• Create work orders in Pentagon for manufacturing requirements and forward them to the Planning Department**

Requirements

Education & Experience

• Associate’s degree in Business Administration, Sales, Marketing, or related field preferred.
• 1–3+ years of relevant experience in sales support, administrative support, order processing, or a similar office role.

Technical Skills

• Proficiency with CRM systems (especially Salesforce) and Pentagon 2000 ERP or quoting/order management systems preferred.
• Strong Microsoft Office skills — particularly Excel, Outlook, and Word.
• Experience with data entry and document management, ensuring high accuracy and attention to detail.
• Intermediate Excel skills (Pivot tables, V-Lookups, Macros, Formulas)
• Quantum experience preferred

Preferred (but Not Required)

• Prior experience in manufacturing, government contracting, or technical sales environments.
• Familiarity with quoting processes, government systems (e.g., DIBBS).
• Additional training or certification related to CRM, sales support, or administrative systems.

Salary Description

$24.00 - $26.00