Sales & Purchasing Operations Specialist

Dynamic MS; Northern (KY); Hybrid; USD 40,000 - 60,000; Full time

Job summary

Dynamic Mechanical Solutions seeks a Sales & Purchasing Operations Coordinator to support daily order and purchasing activity. You will enter sales orders in NetSuite, manage purchase orders, process supplier invoices, and keep orders moving from customer request through delivery and billing.

The ideal candidate understands how sales, purchasing, fulfillment, invoicing, and accounts payable fit together and can coordinate across teams to maintain smooth operations.

Qualifications

• Experience in sales operations, purchasing, order processing, accounts payable, or industrial distribution.
• Understanding of the end-to-end process from customer order through supplier payment.
• Strong attention to detail on pricing, quantities, and order information.
• Ability to manage multiple open orders and deadlines simultaneously.
• Clear, professional communication with customers, suppliers, and coworkers.
• Proficiency with MS Office, especially Outlook and Excel.
• NetSuite experience is a plus.

Responsibilities

• Create and maintain sales orders in NetSuite, ensuring accurate customer data and pricing.
• Enter and manage purchase orders, confirming supplier alignments with customer requirements.
• Track open orders and direct shipments, updating teams and customers on status changes.
• Review supplier invoices against orders and shipment details.
• Assist with customer invoicing to ensure timely billing.
• Maintain records of quotes, orders, confirmations, and communications.
• Collaborate with outside sales reps to resolve pricing and billing questions.
• Support quotes, account follow-ups, and month-end administrative tasks.

Skills

Sales operations

Purchasing

Order processing

Accounts payable

MS Office (Outlook, Excel)

Tools

NetSuite

Job description

Dynamic Mechanical Solutions seeks a Sales & Purchasing Operations Coordinator to support daily order and purchasing activity. You will enter sales orders in NetSuite, manage purchase orders, process supplier invoices, and keep orders moving from customer request through delivery and billing.

The ideal candidate understands how sales, purchasing, fulfillment, invoicing, and accounts payable fit together and can coordinate across teams to maintain smooth operations.