Sales & Purchasing Operations Specialist

Dynamic-Mechanical-Solutions-LLC; Eight Mile (AL); On-site; USD 48,000 - 64,000; Full time

Job summary

Dynamic Mechanical Solutions seeks a Sales & Purchasing Operations Coordinator to support daily order and purchasing activity, coordinating with customers, outside reps, and suppliers to source and deliver products. The role focuses on sales orders, purchase orders, invoicing, and keeping orders moving from request through delivery and billing.

The ideal candidate will understand how sales, purchasing, fulfillment, invoicing, and accounts payable fit together, with attention to pricing accuracy

Qualifications

• Experience in sales operations, purchasing, order processing, accounts payable, or industrial distribution preferred.
• Understanding of the process from customer order through supplier purchase, delivery, customer invoicing, and supplier payment.
• Strong attention to detail, especially when checking pricing, quantities, and order information.

Responsibilities

• Create and maintain sales orders in NetSuite, verifying customer information, pricing, product details, and delivery requirements.
• Enter and manage purchase orders, confirming that supplier orders match customer requirements and agreed pricing.
• Track open orders and direct shipments, follow up with suppliers on availability and delivery, and communicate changes to the sales team and customers.
• Review supplier invoices against purchase orders and shipment information.
• Help ensure customer invoices are accurate and issued promptly once orders are ready to bill.
• Maintain clear records of quotes, orders, supplier confirmations, shipment details, and customer communications.
• Work with outside sales representatives and other team members to resolve order, pricing, and billing questions.
• Assist with quotes, account follow-up, and month-end administrative tasks as needed.

Skills

Sales ops

Purchasing

Order processing

Accounts payable

ERP systems

NetSuite (a plus)

Tools

NetSuite

Excel

Outlook

Job description

Dynamic Mechanical Solutions seeks a Sales & Purchasing Operations Coordinator to support daily order and purchasing activity, coordinating with customers, outside reps, and suppliers to source and deliver products. The role focuses on sales orders, purchase orders, invoicing, and keeping orders moving from request through delivery and billing.

The ideal candidate will understand how sales, purchasing, fulfillment, invoicing, and accounts payable fit together, with attention to pricing accuracy