Sales & Project Coordinator

FASTSIGNS Parker/Castle Rock; Oakland (CA); On-site; USD 58,000 - 65,000; Full time

Benefits offered by this job

Health insurance

401(k)

Paid time off

Training & development

Paid holidays

Advancement opportunities

Employee discounts

Competitive salary

Job summary

FASTSIGNS Parker/Castle Rock is seeking a highly organized Sales & Project Coordinator to partner with our Account Management team. The role focuses on administrative, estimating, and project-processing workflows to maximize sales capacity, guiding projects from site survey to final delivery while enabling the sales team to focus on client relationships and closing business.

This position acts as the engine of the sales pipeline, requiring precision, proactive communication, and proficiency with

Qualifications

• Highly organized and detail-oriented approach to coordinating complex projects.
• Strong communication skills for client, vendor, and team interactions.
• Tech-savvy with the ability to learn proprietary software like CoreBridge quickly.
• Experience with design tools, especially Adobe Illustrator.
• Proactive problem solving and ability to identify bottlenecks without instruction.

Responsibilities

• Survey & Project Processing: compile site survey notes, photos and measurements for quoting.
• Estimating & System Support: draft estimates, enter items, assist with quotes in CoreBridge.
• Design & File Support: use Illustrator to scale and verify files and specs.
• Standards & Compliance: learn client sign standards for major accounts.
• Vendor & Subcontractor Coordination: obtain quotes and coordinate communications.
• Scheduling & Logistics: manage calendar and coordinate surveys considering Bay Area traffic.
• Project Tracking: maintain task lists and push projects through pipeline.

Skills

Highly Organized & Detail-Oriented

Strong Communicator

Tech Savvy

Design Tool Familiarity

Problem Solver

Adaptable Learner

Tools

CoreBridge

Adobe Illustrator

Google Workspace

Job description

Responsive recruiter

Benefits

• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development
• 401(k)
• Competitive salary
• Employee discounts
• Paid holidays

Location: Bay Area, CA (Must understand local travel/traffic considerations) Position Type: Full-Time

About The Role

We are seeking a highly organized, detail-oriented Sales & Project Coordinator to partner directly with our Account Management team. The goal of this role is to maximize our sales capacity by taking ownership of critical administrative, estimating, and project-processing workflows.

This is not a traditional administrative assistant position; you will act as the engine behind our sales pipeline, ensuring projects move efficiently from initial site survey to final delivery while allowing our sales team to focus on client relationships and closing business.

Core Responsibilities

• Survey & Project Processing: Organize and process site survey notes, compile photos and measurements, and prepare comprehensive project information for quoting.
• Estimating & System Support: Build estimate drafts, enter products and line items, and assist with formal quote preparation within our CoreBridge POS management system.
• Design & File Support: Use Adobe Illustrator to scale and review files, verify measurements/specifications, and package accurate information for our design team.
• Standards & Compliance: Learn and maintain key client sign standards for major accounts to ensure project consistency and pre-production compliance.
• Vendor & Subcontractor Coordination: Request pricing from vendors, proactively follow up on outstanding quotes, and coordinate seamless communication with subcontractors.
• Scheduling & Logistics: Manage the account manager’s calendar, schedule appointments, and coordinate surveys with an understanding of Bay Area traffic and travel logistics.
• Project Tracking: Maintain project task lists, identify immediate next steps, follow up on outstanding action items, and help push projects through the pipeline.

Desired Skills & Qualifications

• Highly Organized & Detail-Oriented: You take pride in precision and don't let small details slip through the cracks.
• Strong Communicator: Comfortable and professional when making phone calls and sending emails to clients, vendors, and team members.
• Tech Savvy: Familiar with Google Workspace and capable of quickly learning proprietary industry software like CoreBridge.
• Design Tool Familiarity: Experience or familiarity with Adobe Illustrator is mandatory.
• Problem Solver: A self-starter who can independently identify bottlenecks and solve problems without waiting for instructions.
• Adaptable Learner: Willing and eager to learn industry-specific terminology and technical sign standards.

What Success Looks Like In This Role

• Faster quote turnaround times and more consistent client follow-up.
• Highly organized, accurate project files that keep complex jobs moving forward efficiently.
• Reduced bottlenecks and stress across the production pipeline.
• Increased sales capacity, allowing the account team to drive revenue and scale business.

Compensation: $58,000.00 - $65,000.00 per year

At FASTSIGNS, every day is unique and presents exciting opportunities, including new ways to use your talent and grow your skills. We have a large network of independently owned locations - both locally and internationally - who offer competitive pay and ongoing training opportunities.

This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to FASTSIGNS Corporate.