Sales / Program Coordinator

Ultipro; Scottsdale (AZ); On-site; USD 48,000 - 64,000; Full time

Job summary

Ultipro in Scottsdale, AZ is seeking a Sales Program Coordinator to support sales operations through auditing, program administration, pricing management, and reporting. This role ensures accuracy, compliance and operational efficiency across pricing, rebates, and discount programs.

You will maintain pricing tools, review pricing sheets, prepare monthly reports, track builder and spiff programs, and collaborate with Sales leadership to improve processes and clarify responsibilities.

Qualifications

• Strong analytical and organizational skills are required.
• Experience in sales operations, accounting, or program management is preferred.
• Proficiency in Excel and reporting tools is required.
• High attention to detail with the ability to manage multiple priorities.

Responsibilities

• Audit credits, rebates, and pricing to ensure accuracy and compliance.
• Process and track special credits and expense allocations.
• Maintain supporting documentation and distribute monthly reports.
• Manage pricing tools, quotes, and price book accuracy.
• Coordinate with third-party admins for spiff and program administration.
• Prepare project quotes and monitor monthly status reviews.
• Support quoting tools and price book management and ensure policies are followed.

Skills

Analytical skills

Sales ops experience

Excel & reporting

Attention to detail

Tools

Excel

Job description

The Sales Program Coordinator supports sales operations through auditing, program administration, pricing management, and reporting. The role also ensures accuracy, compliance, and operational efficiency.

Key Responsibilities

• Process special credits and ensure proper expense allocation
• Track rebates, co-op, and promotional credits
• Maintain supporting documentation and distribute monthly reports
• Manage claim-back programs with appropriate documentation

Spiff Administration

• Administer dealer credits and commissions
• Prepare monthly and year-to-date reporting for spiffs and fees
• Coordinate with third-party administrators
• Audit claims on a regular basis, ensuring accuracy, resolving discrepancies, and enforcing policy timelines

Builder Programs

• Track builder registrations and purchases
• Monitor performance against program requirements and budgets
• Provide reporting on open orders and year-to-date performance

Projects

• Prepare project quotes and conduct monthly status reviews
• Partner with Sales leadership to improve processes and clarify responsibilities
• Manage quoting and tracking
• Ensure compliance with policies and audit claims for proper reimbursement
• Review and approve pricing sheets
• Maintain dealer pricing tools and program-specific pricing
• Support quoting tools and price book management

Compliance

• Research pricing discrepancies and report findings to leadership
• Maintain confidentiality and ensure adherence to company policies

Qualifications

• Strong analytical and organizational skills
• Experience in sales operations, accounting, or program management
• Proficiency in Excel and reporting tools
• High attention to detail with the ability to manage multiple priorities

Equal Opportunity Employer
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