Sales Order Manager 1

Onto Innovation; Milpitas (CA); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health, dental, and vision coverage

401(k) with employer match

Paid time off

Employee Stock Purchase Program (ESPP)

Job summary

Onto Innovation in Milpitas, California, is seeking an Order Management Specialist (Level 1) for a contract-to-hire role. This position involves supporting the entire order fulfillment process, ensuring the accuracy of sales orders in Oracle EBS, and collaborating across teams to resolve order issues.

The ideal candidate will have over 1 year of order management experience, an associate degree or equivalent experience, and proficiency in ERP tools. The role promises competitive salaries and robust benefits.

Qualifications

• 1+ years of order management experience or equivalent business experience desired.
• Preferred experience with Oracle EBS, Oracle Sales Cloud, and Oracle CPQ.
• Proficient in MS Office (advanced Excel); PowerPoint and Power BI exposure preferred.

Responsibilities

• Support the end-to-end order fulfillment process.
• Create and maintain accurate sales orders in Oracle EBS.
• Work cross-functionally to resolve order issues.

Skills

Order management experience

ERP tools (Oracle EBS)

Microsoft Office (Excel)

Customer service

Education

Associate degree or equivalent experience

Tools

Oracle Sales Cloud

Oracle CPQ

Power BI

Job description

Onto Innovation is a leader in process control, combining global scale with an expanded portfolio of leading‑edge technologies that include 3D metrology spanning the chip from nanometer‑scale transistors to micron‑level die‑interconnects; macro defect inspection of wafers and packages; metal interconnect composition; factory analytics; and lithography for advanced semiconductor packaging. Our breadth of offerings across the entire semiconductor value chain helps our customers solve their most difficult yield, device performance, quality, and reliability issues. Onto Innovation strives to optimize customers’ critical path of progress by making them smarter, faster and more efficient.

Job Summary & Responsibilities

ORDER MANAGEMENT SPECIALIST (LEVEL 1) — CONTRACT-TO-HIRE

Job Overview

Contract‑to‑hire role within the Sales Operations team responsible for supporting the end‑to‑end order fulfillment process—forecast, manufacturing slot requests, booking, shipment, and revenue recognition support. The Order Management Specialist (Level 1) is a primary point of contact for order placement and order administration for assigned accounts, including customer service, issue resolution, fulfillment requests, sales database updates, and forecast maintenance. You will also participate in cross‑functional initiatives to improve business processes and documentation. Experience with ERP tools (Oracle EBS), Oracle Sales Cloud, Oracle CPQ, and strong Microsoft Office skills (especially Excel) are important for success.

Key Responsibilities

• Partner with Sales to create, update, and maintain forecast opportunities in Oracle Sales Cloud and Oracle CPQ.
• Ensure accuracy and completeness of transactions to support reliable financial reporting and adherence to order acceptance/SOX policies.
• Create and maintain accurate sales orders in Oracle EBS; assist with quotations based on Sales/Marketing input.
• Gather, review, and organize order documentation (POs, quotes, technical specs, NDAs, T&Cs, clarification/demo letters) to support clean bookings and accurate revenue recognition.
• Prepare and review Clean Booking Checklists (CBC) and process purchase orders in compliance with SOX policies and procedures.
• Collaborate with Sales, Finance, and Legal to review and interpret customer contracts for compliance with corporate policies.
• Work cross‑functionally (sales, operations, supply chain, manufacturing, service, shipping) to resolve order issues including status, parts availability, and PO terms; escalate as needed.
• Understand shipping Incoterms and backorder impacts; create and manage shipping documentation as required.
• Review customer‑ or sales‑requested lead‑time, shipment, or configuration changes and obtain required approvals.
• Coordinate communications on shipment status and configuration changes across manufacturing, account teams, and customers; support customer‑specific reporting and work across time zones (APAC/EUR/PST/EST).

Qualifications

• 1+ years of order management experience or equivalent business experience desired.
• Associate degree preferred or equivalent experience.
• Preferred experience with Oracle EBS, Oracle Sales Cloud, and Oracle CPQ.
• Proficient in MS Office (advanced Excel); PowerPoint and Power BI exposure preferred.

Compensation & Growth

Base Salary Range: $ - $ (offered in good faith and based on experience, location, and qualifications). Additional rewards include annual bonus opportunities and potential long‑term incentives tied to both company and individual success.

Benefits

• Competitive salaries.
• Health, dental, and vision coverage.
• Life and disability insurance.
• Paid time off.
• 401(k) with employer match.
• Employee Stock Purchase Program (ESPP).
• Wellness initiatives and cutting‑edge tools.
• Cultural commitment to collaboration and inclusiveness.

Empowering Every Voice To Shape The Future

Onto Innovation is committed to creating a workplace where every qualified candidate has an equal opportunity to succeed. We evaluate applicants based on skills, experience, and potential—without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, veteran status, or any other characteristic protected by law. We believe diversity of thought and background drives innovation and strengthens our team.

Important Note on Export Compliance

For certain positions requiring access to technical data, U.S. export licensing review may be necessary for applicants who are not U.S. Citizens, Permanent Residents, or other protected persons under 8 U.S.C. 1324b(a)(3).