Sales Order Coordinator

Wagner Equipment Co. in; Albuquerque (NM); On-site; USD 61,000 - 83,000; Full time

Benefits offered by this job

PTO up to 96 hours in first year + 8–9

Medical, dental, vision insurance

Life and AD&D Insurance

401(k) with company contribution up to

Tuition Reimbursement

Employee Assistance Program (EAP)

Job summary

Wagner Equipment Co. in Albuquerque is seeking a Sales Order Coordinator to manage processing and expediting sales orders across departments, ensuring accuracy and timely invoicing.

The role requires attention to detail, strong communication with sales reps, and proficiency with MS Office; benefits include PTO, health insurance, 401(k) with company contribution, and tuition reimbursement. Join a collaborative team focused on customer success and growth.

Qualifications

• High School Diploma or GED is required.
• 3+ years of administrative experience with emphasis in sales administration.

Responsibilities

• Process new orders and monitor existing orders to completion.
• Review orders for completeness and accuracy.
• Communicate with sales reps to resolve issues related to orders.
• Coordinate inter-store transfers and deliveries to customers.
• Assist shop coordination and billing accuracy.
• Maintain accurate order documentation and tracking.
• Provide customer support at the branch location.

Skills

Data Entry

Communication

Organizational skills

Math skills

Education

High School Diploma or GED

Tools

Microsoft PowerPoint

Microsoft Word

Microsoft Outlook

Microsoft Excel

Job description

At Wagner, our people are the driving force behind everything we do. We're committed to helping our employees grow through meaningful work, career development, and opportunities to learn and advance. Join a team that values collaboration, innovation, and the people who make our success possible. We offer excellent benefits and supply you with the tools you need to maximize your potential.

Benefits include:

• Paid Time Off (PTO) Plan - Up to 96 hours of PTO in your first year + 8 company paid holidays
• Medical, dental, and vision insurance
• Life and AD&D Insurance
• Retirement Plans - 401K eligible employees can receive a company contribution up to 7%
• Tuition Reimbursement
• Employee Assistance Program (EAP)
• CEFCU - Employees have access to services including payroll deductions, savings, accounts, loans, VISA card and more
• Additional Benefits include Supplemental life Insurance, Critical Illness + Accidental Insurance, ID WatchDog and discounted employee phone plans

The Sales Order Coordinator is responsible for processing and expediting sales orders through the various departments to assure accuracy and timely processing in a manner that reflects the company's vision of working as “One Professional Team.” The position performs a full analysis of all information contained on orders (leases, rental purchases, sales, and conversions) to ensure that customers receive timely and accurate invoices.

Pay Rate:$60,670.86 - $83,425.94 Annually Pay rate is dependent upon education and experience.

Sales Order Coordinator (Sales)

Why Join Wagner?

At Wagner, our people are the driving force behind everything we do. We're committed to helping our employees grow through meaningful work, career development, and opportunities to learn and advance. Join a team that values collaboration, innovation, and the people who make our success possible. We offer excellent benefits and supply you with the tools you need to maximize your potential.

Benefits include:

• Paid Time Off (PTO) Plan - Up to 96 hours of PTO in your first year + 8 company paid holidays
• Medical, dental, and vision insurance
• Life and AD&D Insurance
• Retirement Plans - 401K eligible employees can receive a company contribution up to 7%
• Tuition Reimbursement
• Employee Assistance Program (EAP)
• CEFCU - Employees have access to services including payroll deductions, savings, accounts, loans, VISA card and more
• Additional Benefits include Supplemental life Insurance, Critical Illness + Accidental Insurance, ID WatchDog and discounted employee phone plans

The Sales Order Coordinator is responsible for processing and expediting sales orders through the various departments to assure accuracy and timely processing in a manner that reflects the company's vision of working as “One Professional Team.” The position performs a full analysis of all information contained on orders (leases, rental purchases, sales, and conversions) to ensure that customers receive timely and accurate invoices.

Pay Rate:$60,670.86 - $83,425.94 Annually Pay rate is dependent upon education and experience.

Essential Functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Processes new orders and monitors existing orders to completion in the Sales Order Tracker
• Reviews new orders for completeness and accuracy
• Reviews the Order Tracker for completed assigned tasks
• Follows up on task assignments to ensure processing of each order is expedited as quickly as possible
• Closes out orders in the Sales Order Tracker once all assignments have been completed and key order dates have been entered
• Reviews commissions and, if necessary, corresponds with Sales Management for further clarification or assistance
• Corresponds directly with sales reps on issues related to orders

• Keeps sales reps. informed on parts, machine kits, CAT work tools, non-CAT attachment information, shop updates, and any related literature
• Stays in constant daily contact with the sales managers when they are in the office or in the field with sales reps
• Handles walk-in and call-in customer inquiries at their branch location
• Acts as shop coordinator and facilitates shop contact between the sales rep and the shop
• Submits requests for inter-store transfers and deliveries to customers of machines and Worktools
• Other duties as assigned by manager

Supervisory Responsibilities:

• Assigns order processing tasks to specialists including Finance, Credit, Shop Coordinators, Order Specialists, Rental Fleet personnel, Technology Products, Invoice Specialists, and miscellaneous Sales and Sales Administration personnel

Required Education and Experience:

• High School Diploma or GED
• 3+ of administrative experience with an emphasis in sales administration

Physical Demands & Competencies:

• Standing, walking, talking, sitting, use of hands & hearing
• Sedentary work that primarily involves sitting/standing but may require occasionally lifting and/or moving up to 25 pounds
• Data Entry, telephone, reading/writing, reasoning, organizational, communication & math skills
• Safety & Product Knowledge
• Basic knowledge of Microsoft PowerPoint
• Intermediate knowledge of Microsoft Word, Outlook, and Excel

Work Environment:

• Noise: Quiet
• Indoors

Other Duties:

Job Offers are contingent upon all required pre-employment screenings which may include but are not limited to background checks, drug/alcohol testing, fit for duty testing, and any other job-related tests/screenings.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently.

Wagner Equipment Co. is an EEO/AA/Veterans/Disabled employer.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.Sales