Sales Order Coordinator

Wagner Equipment Co.; Albuquerque (NM); On-site; USD 61,000 - 83,000; Full time

Benefits offered by this job

Paid Time Off

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

401K

Tuition Reimbursement

Employee Assistance Program

Disability Insurance

Job summary

Wagner Equipment Co. is seeking a detail‑oriented Sales Order Coordinator to process and expedite orders across multiple departments. You will ensure orders are complete, accurate, and invoiced promptly, while keeping sales reps informed and maintaining strong customer communication.

The role requires strong data entry, organization, and computer skills, with experience in PowerPoint, Word, Outlook and Excel. This position is based at our Albuquerque, NM location with standard office hours.

Qualifications

• High School Diploma or GED.
• 3+ years of administrative experience with emphasis in sales administration.
• Knowledge of data entry, communication, organization and math skills.

Responsibilities

• Process and monitor new orders and ensure accuracy in the Sales Order Tracker.
• Review orders for completeness and accuracy; follow up on tasks for timely processing.
• Coordinate with sales reps and shop staff to expedite orders and manage inter-department communications.
• Assist with order status updates, invoicing, and related paperwork.
• Support supervisor and staff with daily administrative activities.

Skills

Data Entry

Communication

Organizational

Sales Administration

Education

High School Diploma or GED

Tools

Microsoft PowerPoint

Microsoft Word

Outlook

Excel

Job description

Why Join Wagner?

At Wagner, our people are the driving force behind everything we do. We’re committed to helping our employees grow through meaningful work, career development, and opportunities to learn and advance. Join a team that values collaboration, innovation, and the people who make our success possible. We offer excellent benefits and supply you with the tools you need to maximize your potential.

Benefits include:

• Paid Time Off (PTO) Plan - Up to 96 hours of PTO in your first year + 8 company paid holidays
• Medical, dental, and vision insurance
• Life and AD&D Insurance
• Retirement Plans - 401K eligible employees can receive a company contribution up to 7%
• Tuition Reimbursement
• Employee Assistance Program (EAP)
• CEFCU - Employees have access to services including payroll deductions, savings, accounts, loans, VISA card and more
• Additional Benefits include Supplemental life Insurance, Critical Illness + Accidental Insurance, ID WatchDog and discounted employee phone plans

The Sales Order Coordinator is responsible for processing and expediting sales orders through the various departments to assure accuracy and timely processing in a manner that reflects the company’s vision of working as “One Professional Team.” The position performs a full analysis of all information contained on orders (leases, rental purchases, sales, and conversions) to ensure that customers receive timely and accurate invoices.

Pay Rate:

$60,670.86 - $83,425.94 Annually

Pay rate is dependent upon education and experience.

Essential Functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Processes new orders and monitors existing orders to completion in the Sales Order Tracker
• Reviews new orders for completeness and accuracy
• Reviews the Order Tracker for completed assigned tasks
• Follows up on task assignments to ensure processing of each order is expedited as quickly as possible
• Closes out orders in the Sales Order Tracker once all assignments have been completed and key order dates have been entered
• Reviews commissions and, if necessary, corresponds with Sales Management for further clarification or assistance
• Corresponds directly with sales reps on issues related to orders

• Keeps sales reps. informed on parts, machine kits, CAT work tools, non-CAT attachment information, shop updates, and any related literature
• Stays in constant daily contact with the sales managers when they are in the office or in the field with sales reps
• Handles walk-in and call-in customer inquiries at their branch location
• Acts as shop coordinator and facilitates shop contact between the sales rep and the shop
• Submits requests for inter-store transfers and deliveries to customers of machines and Worktools
• Other duties as assigned by manager

Supervisory Responsibilities:

• Assigns order processing tasks to specialists including Finance, Credit, Shop Coordinators, Order Specialists, Rental Fleet personnel, Technology Products, Invoice Specialists, and miscellaneous Sales and Sales Administration personnel

Required Education and Experience:

• High School Diploma or GED
• 3+ of administrative experience with an emphasis in sales administration

Physical Demands & Competencies:

• Standing, walking, talking, sitting, use of hands & hearing
• Sedentary work that primarily involves sitting/standing but may require occasionally lifting and/or moving up to 25 pounds
• Data Entry, telephone, reading/writing, reasoning, organizational, communication & math skills
• Safety & Product Knowledge
• Basic knowledge of Microsoft PowerPoint
• Intermediate knowledge of Microsoft Word, Outlook, and Excel

Work Environment:

• Noise: Quiet
• Indoors

Other Duties:

Job Offers are contingent upon all required pre-employment screenings which may include but are not limited to background checks, drug/alcohol testing, fit for duty testing, and any other job-related tests/screenings.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently.

Wagner Equipment Co. is an EEO/AA/Veterans/Disabled employer.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

For further information, please review the Know Your Rights notice from the Department of Labor.