Sales Order Administrator

Scala Inc; Malvern (Chester County); On-site; USD 40,000 - 55,000; Full time

Job summary

Scala Inc in Malvern, PA, is seeking a Sales Order Administrator. The role involves entering customer purchase orders in Netsuite, ensuring accuracy, and working closely with sales teams for timely order processing.

The ideal candidate will have a Bachelor’s degree, 3-5 years of relevant experience, and excellent attention to detail. Scala offers a supportive work environment focused on collaboration and efficiency.

Qualifications

• 3-5 years of sales support, customer service or administrative experience preferred.
• Ability to prioritize tasks and work under pressure to meet deadlines.
• Team player with a can-do attitude who can work well across the organization.

Responsibilities

• Review and enter customer purchase orders in Netsuite.
• Assist with error correction in Netsuite and License Server.
• Work closely with sales representatives to ensure timely delivery of orders.

Skills

Sales support

Customer service

Attention to detail

Teamwork

Time management

Education

Bachelor’s degree or Associates Degree

Tools

Netsuite

Job description

Scala solutions deliver engaging experiences by connecting networks of digital signs, kiosks, mobile devices, websites and Internet-connected devices in both public and private environments.

Scala provides the platform to easily create and centrally manage deployment of experiences, while retaining the flexibility to rapidly adapt to local business conditions. Scala has over 25 years experience informing, educating and entertaining audiences across wide-ranging industries like retail, finance, education, healthcare and more. Headquartered near Philadelphia, PA, Scala has a world-wide network of partners and developers spanning more than 100countries.

Job Description

The Sales Order Administrator has primary responsibility for sales order entry. Specific responsibilities include order entry of customer purchase orders and maintenance of the customer master file in Netsuite. This position works very closely with the sales teams to resolve issues so that all orders are processed on a timely basis.

This position reports directly to the Operations Supervisor.

Duties and Responsibilities:

Essential Duties and Responsibilities include the following. Other duties may be assigned to meet business needs

• Review all customer purchase orders and entered quotes, converting same into matching Netsuite. Verifies accuracy of part numbers, shipping details, sales teams, license keys & revenue recognition dates.
• Sales Manager approves all reviewed orders.
• Assists with error correction, both in Netsuite & License Server.
• Creates new customer SCP & end user records in Netsuite and Intranet based system used by License Server.
• Assists with Netsuite data clean up on an as needed basis.
• Works closely with sales representatives & operations team to ensure accurate & timely delivery of customer orders.
• Supports the retail team on direct customer business.
• Manages the administrative functions related to the Wendy’s business.

Qualifications

• Bachelor’s degree(preferred) or Associates Degree
• 3-5 years of sales support, customer service or administrative experience
• Team player with a can-do attitude who can work well across the organization
• Meticulous attention to detail
• Ability to prioritize tasks & work under pressure to meet deadlines

Additional Information

Scala is Equal Employee Opportunity company.