Sales Operations & Transaction Associate (PHX)

Matthews™; Scottsdale (AZ); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

401(k) plan

Comprehensive health coverage

Health Savings Account (HSA)

Flexible Spending Accounts (FSA)

Paid parental leave

Job summary

Matthews™ is seeking a Sales Operations & Transaction Associate in Scottsdale, AZ to support the sales team with lease abstracts, property valuation, and marketing coordination.

The role emphasizes data-driven decision making, cross-functional collaboration, and strict adherence to compliance in a fast-paced environment.

Qualifications

• Bachelor's degree in Business or related field required.
• 1-2 years of relevant experience in real estate or sales ops preferred.
• Active real estate license helpful but not required.
• Highly organized with strong attention to detail and data skills.
• Proficient in Microsoft Office, especially Excel; CRM familiarity is a plus.

Responsibilities

• Track multiple projects and report status on schedule.
• Coordinate due diligence documents and marketing campaigns.
• Ensure accurate property information in packages; edit for grammar.
• Monitor compliance with state laws nationwide.
• Analyze data to report business trajectory and team performance.
• Maintain relationships with internal and external contacts.
• Manage listings pipeline and seller expectations; support Sales Agent.
• Contribute to special projects as needed.

Skills

Excel

Data analysis

Attention to detail

Communication skills

Education

Bachelor's degree in Business

Tools

CRM systems

AIR Forms

Job description

Matthews™ is a national commercial real estate investment services and technology firm. We are recognized as an industry leader in investment sales, leasing, debt, and structured finance. The firm delivers superior results through its renowned work ethic, collaborative culture, and innovative technology. Since 2015, Matthews™ has experienced significant growth, expanding to over 1,000 real estate professionals. Headquartered in Nashville, TN, and now operating in 30+ offices nationwide, Matthews™ continues to grow and expand into new markets.

Job Description

The Sales Operations & Transaction Associate supports the sales team by lease abstracts, property valuation, coordination of the marketing process, coordination of communication between licensed Sales Associates and property sellers/buyers, ensuring document compliance, analyzing data, and collaboration cross-functionally to sustain an efficient sales process. The ideal candidate is motivated and ambitious, excited by new challenges, and able to keep a calm demeanor in a fast-paced, high-energy environment. In addition, the ideal candidate also takes pride in their work and enjoys fun and highly collaborative work environments.

This is an on-site role based in our Scottsdale, AZ office.

Responsibilities

• Track multiple projects to meet critical deadlines and report status frequently
• Act as a steward of the quality and completion of due diligence documents
• Coordinate and track progress of marketing campaigns and provide weekly reports
• Edit and correct text as it appears in marketing packages to ensure correct property information, grammar and syntax
• Monitor and maintain the adherence to and compliance with state laws nationwide
• Input, analyze, and identify trends in data as a means of reporting business trajectory and team performance
• Maintain relationships and effectively coordinate with multiple points of contact, both internal and external
• Manage pipeline of listings and proposals to ensure all critical milestones are being met and seller expectations are being met
• Work closely with Sales Agent to carry out business goals
• Take on special projects as needed

Requirements

• Bachelor’s Degree in Business or related field
• 1-2 years of relevant experience
• Active Real Estate License in your working state is a plus but not a requirement
• Comfortable with concepts of intermediate math
• Highly organized and attentive to detail
• Passionate about using data as a tool for promoting and monitoring business growth
• Strong interpersonal skills and able to convey complex principles through written and spoken correspondence
• Ability to read and interpret documents including real estate contracts and leases
• Highly adaptable and a clear-thinking problem solver
• A self-starter on individual projects and a contributing member on team projects
• Experience in Microsoft Office with emphasis on Excel
• Familiarity with CRM systems and AIR Forms a plus

Employee Benefits

• 401(k) plan with company match
• Comprehensive health coverage including medical, dental, and vision insurance
• Health Savings Account (HSA) and Flexible Spending Accounts (FSA)
• Paid parental leave and family support benefits

MREIS™ is an Equal Opportunity Employer; employment with MREIS™ is subject to proven merit, competence and qualifications and will not be influenced in any manner by race, color, gender, religion, national origin/ethnicity, disability status, veteran status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.