Sales Operations Specialist

GFI Digital; Champaign (IL); On-site; USD 40,000 - 48,000; Full time

Job summary

GFI Digital in Champaign, IL is seeking a Sales Administrator to support the sales team and branch with order processing, inventory management, and cross-department coordination.

You will keep office operations smooth by handling deliveries, maintaining supplies, processing credit and equipment orders, and assisting customers, vendors, and staff as needed.

This role emphasizes professionalism, accuracy, and teamwork, with hands-on tasks that keep the sales cycle flowing from quote to shipment.

Responsibilities

• Keep office space and all work areas tidy and organized.
• Distribute any deliveries to the appropriate employee.
• Maintain office supplies, toner and paper for office.
• Order employee business cards, brochures, proposal folders, and binding supplies as requested by sales and service.
• Fill all toner requests sent via email by the Supplies Helpdesk and ready for courier or customer pick up. Verify that inventory is relieved correctly out of inventory.
• Receive all parts from vendors in E-automate and distribute to service. Email service techs of packages arriving from GFI’s STL warehouse.
• Process all credit applications, payoff requests, ordering equipment, contract order packets and all processes for respective sales teams.
• Coordinate with other branch Sales Administrators on machines delivered to another GFI branch.
• Set up and maintain information in E-automate. Including Customer, Equipment, Sales Quotes and Sales Orders.
• Enter orders into Sales Force.
• Maintain, update and push equipment orders in Sales Force.
• Maintain information in Sales Score Keeper (SSK) for sales team assigned.
• Route paperwork to the Order Processor and the Customer Service department for billing and to set up maintenance
• Work with the Order Processor, Customer Service, Sales department and/or leasing companies regarding missing documents.
• Work with ITT Sales Administrators on all Inbound and Outbound equipment orders.
• Work with Operations and Purchasing on all equipment orders.
• Review billing and credit invoices for accuracy.
• Monitor and update sales pending spreadsheets.
• Process lease return instructions and coordinate the pickup and return of such equipment, this includes both immediate and GFI hold return equipment
• Work with Customer Service to handle billing issues between customers and third-party finance/leasing companies.
• Work with third party financing/leasing companies on co-term rates, addendums and questions on processes or order packets.
• Gather necessary paperwork for inventory counts. Or send necessary paperwork for inventory counts to the St Louis Warehouse Administrator. St Louis Warehouse Administrator will also request for weekly cycle counts.
• Conduct and coordinate monthly inventory counts for Equipment, Supplies and Parts as needed in your area.
• Back up other Sales Administrators in their absence.

Job description

GFI Digital in Champaign, IL is seeking a Sales Administrator to support the sales team and branch with order processing, inventory management, and cross-department coordination.

You will keep office operations smooth by handling deliveries, maintaining supplies, processing credit and equipment orders, and assisting customers, vendors, and staff as needed.

This role emphasizes professionalism, accuracy, and teamwork, with hands-on tasks that keep the sales cycle flowing from quote to shipment.