Sales Operations Pro: Builder Projects & CRM Master

Gosolara; Escondido (CA); On-site; USD 71,635,200 - 97,423,872; Full time

Benefits offered by this job

Medical Dental Vision Insurance

Life and AD&D Insurance

401(k) with company match

Paid Time Off

Paid Holidays

Career growth opportunities

Job summary

MARS Builder Solutions in Escondido, CA is seeking a Sales Operations Specialist to support the sales team from bid opportunity through project completion. This full-time role coordinates bid opportunities, maintains project folders, tracks CRM records, and ensures contracts and warranties are processed accurately.

The position requires strong organizational skills, attention to detail, and proficiency with Microsoft Office.

Qualifications

• Two (2) or more years of experience in sales operations, project coordination, administrative support, or a related role.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Responsibilities

• Receive, review, and process incoming bid invitations and opportunities from builder partners.
• Create and maintain organized project folders for each bid opportunity.
• Maintain accurate sales opportunity records within the CRM, including activity tracking, follow-up reminders, and pipeline reporting.
• Coordinate with the Estimating team to ensure bid deadlines and builder timelines are met.
• Prepare, distribute, and track customer contracts through the signature process.
• Partner with the Compliance team to ensure all required project documentation is complete and submitted.
• Create and maintain project records within the ERP system.
• Register manufacturer warranties and coordinate warranty documentation upon project completion.
• Provide administrative and operational support to the Sales team.
• Maintain accurate records while delivering exceptional customer service to both internal and external stakeholders.

Skills

Sales operations

Project coordination

Administrative support

Tools

CRM systems

ERP systems

Microsoft Office

Job description

MARS Builder Solutions in Escondido, CA is seeking a Sales Operations Specialist to support the sales team from bid opportunity through project completion. This full-time role coordinates bid opportunities, maintains project folders, tracks CRM records, and ensures contracts and warranties are processed accurately.

The position requires strong organizational skills, attention to detail, and proficiency with Microsoft Office.