Sales Operations Coordinator

Ira Green Inc.; Providence (RI); On-site; USD 52,000 - 72,000; Full time

Job summary

Ira Green, Inc. is seeking a Sales Operations Coordinator to support the sales function in Providence, RI.

You will manage CRM data, maintain the pipeline across gov, schools, police & fire, and wholesale accounts, and produce customer-ready presentations and materials for the sales team. This role requires Advanced Excel, PowerPoint, and Outlook skills, plus strong organization and communication, with the ability to handle multiple workstreams under minimal supervision and contribute to

Qualifications

• Advanced Excel skills for creating trackers and reports.
• PowerPoint proficiency to produce polished decks and proposals.
• Outlook expertise for calendar, meetings and travel coordination.
• Strong organization and time management with multiple workstreams.
• Self-directed with minimal supervision.
• Excellent written and verbal communication.
• Attention to detail and data accuracy.
• 1–3 years of sales support or sales operations experience.
• Experience with ERP and CRM systems; customer service experience preferred.

Responsibilities

• Own CRM data integrity and keep records accurate and reportable.
• Maintain the sales pipeline across gov, schools, police & fire, and wholesale accounts.
• Oversee trade show logistics and follow-up.
• Create polished sales presentations and proposals from rough inputs.
• Track action items and ensure timely closure across the team.
• Coordinate the sales calendar and travel agendas.
• Process sales documents including orders and quotations.
• Coordinate cross-functionally with finance, production, purchasing, logistics, and customer service.

Skills

Advanced Excel

PowerPoint

Outlook

Highly organized

Self-directed

Strong communicator

Detail-oriented

1-3 years of sales support

ERP systems

CRM systems

Tools

ERP systems

CRM systems

Job description

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Category Customer Service

Sales Operations Coordinator

The Sales Operations Coordinator is the organizational and technical backbone of the sales function. This role keeps the sales pipeline, customer data, presentation materials, and follow-up actions on track and current, freeing the sales team to stay focused on customers and revenue-generating activity. It combines strong project and data discipline with the ability to build polished, customer-ready materials and to drive multiple workstreams to completion with minimal supervision.

Key Responsibilities

Own CRM data integrity - maintain and update customer, prospect, opportunity, and activity records so pipeline information is accurate, current, and reportable.

Maintain the sales pipeline - track and report across gov, schools, police & fire, challenge coin, and wholesale accounts; catalog all new items with images, pricing, and quotes on the appropriate trackers.

Own trade show execution - handle all pre- and post-show logistics, coordination, materials, and follow-up.

Build sales presentations and materials - produce polished, customer-ready decks, proposals, and collateral from rough inputs for the sales team; keep all sales materials current.

Track action items to completion - manage follow-ups across the sales team and ensure timely closure.

Coordinate the sales calendar - schedule meetings, customer visits, presentations, and sales travel agendas.

Process sales documents - handle sales orders, quotations, and related documentation accurately.

Coordinate cross-functionally - interface with finance, production, purchasing, logistics, and customer service on sales-related matters.

Required Skills & Qualifications

• Advanced Excel - builds and maintains trackers, pivot tables, and clean reporting from raw data (not just data entry).
• PowerPoint - creates polished, customer-ready presentations and proposals independently, from rough inputs to finished deck.
• Outlook - advanced calendar, meeting, and travel coordination across multiple people.
• Highly organized - exceptional project and time management; able to run multiple workstreams simultaneously without dropping details.
• Self-directed - follows projects from initiation through completion with minimal supervision.
• Strong communicator - excellent written and verbal communication by phone and email.
• Detail-oriented - high accuracy in data entry and reporting.
• 1-3 years of sales support, sales operations, or comparable administrative/coordination experience.
• Experience with ERP and CRM systems; customer service experience preferred.

Ira Green, Inc. is an affirmative Action/Equal Opportunity Employer

Minority/Female/Disabled/Veteran/Sexual Orientation/Gender Identity

Position Requirements

• Advanced Excel — builds and maintains trackers, pivot tables, and clean reporting from raw data (not just data entry).
• PowerPoint — creates polished, customer-ready presentations and proposals independently, from rough inputs to finished deck.
• Outlook — advanced calendar, meeting, and travel coordination across multiple people.
• Highly organized — exceptional project and time management; able to run multiple workstreams simultaneously without dropping details.
• Self-directed — follows projects from initiation through completion with minimal supervision.
• Strong communicator — excellent written and verbal communication by phone and email.
• Detail-oriented — high accuracy in data entry and reporting.
• 1–3 years of sales support, sales operations, or comparable administrative/coordination experience.
• Experience with ERP and CRM systems; customer service experience preferred.

Full-Time/Part-Time Full-Time

Shift First

Position Sales Operations Coordinator

Division Ira Green Inc.

Number of Openings 1

Exempt/Non-Exempt Non-Exempt

Open Date 7/27/2026

Location Ira Green, Inc.

This position is currently accepting applications.