Sales Operations Coordinator

Utility Keystone; Northern (KY); Hybrid; USD 35,000 - 52,000; Full time

Benefits offered by this job

Competitive Salary

Medical, Dental & Vision Insurance

Matching 401K

Paid Time off and Holidays

No weekends

Job summary

Utility Keystone is seeking a Trailer Inventory Coordinator to manage trailer check-ins, maintain precise inventory, and ensure units are ready for sale, rental, or lease. This role supports sales and logistics by coordinating readiness, improving lot organization, and maintaining data accuracy to drive efficiency and customer satisfaction.

You will regularly perform cycle counts, coordinate repairs and cleaning, and work with auditors to verify asset locations while assisting the logistics team

Qualifications

• Minimum 2 years' experience in inventory management, logistics, or related administrative roles.
• Experience with inventory software or lot management systems preferred.
• High School diploma required; Associate or Bachelor degree preferred.

Responsibilities

• Perform trailer check-ins and maintain accurate inventory records in the management system (e.g. Pinquire).
• Conduct cycle counts and reconcile discrepancies.
• Ensure trailers are prepared for sale, rental, or lease – including removing license plates and coordinating repairs/cleaning.
• Work with auditors to locate and verify trailers on floor plans.
• Issue purchase orders and coordinate with vendors for processing and repair work.
• Assist Logistics Coordinator in scheduling, movement, and tracking of trailers.
• Review inventory spreadsheets to confirm photos and specifications are complete and accurate.
• Support the sales team with accurate, timely trailer data and availability updates.
• Attend company meetings and contribute to continuous improvement discussions.
• Communicate effectively with internal departments and external partners to ensure smooth trailer throughput.
• Stay current on trailer models and market trends to assist sales strategy.
• Identify process improvement opportunities to enhance efficiency and accuracy.
• Pursue ongoing professional development and skill enhancement.

Skills

Organizational skills

Attention to detail

Communication

Teamwork

MS Excel

Independence

Education

High School diploma

Associate or Bachelor degree preferred

Tools

Pinquire

Inventory software

Job description

Our Values:

Faith:Our foundation is faith. In everything we do, we do the right thing.
Service:Our standard is service. Our customers receive uncommon service in every experience.
Family:Our team is family. Everyone matters here, and this company matters to all of us.

Job Summary:

Managetrailer check-ins, maintain accurate inventory, and ensure all units are prepared for sale, rental, or lease. This role supports the sales and logistics teams by coordinating trailer readiness, improving lot organization, and maintaining high data accuracy to drive operational efficiency and customer satisfaction.

Key Roles:

• Trailer Check-ins
• Systems and Process
• Sales Team Support
• Trailer Throughput
• Growth and Development

Essential Duties:

• Perform trailer check-ins and maintain accurate inventory records in the management system (ex. Pinquire).
• Conduct cycle counts and reconcile discrepancies.
• Ensure trailers are properly processed for sale, rent, or lease – including removing license plates, inspecting conditions, and coordinating necessary repairs or cleaning.
• Work with bank auditors to locate and verify trailers on floor plans.
• Issue purchase orders and coordinate with vendors for processing & repair work.
• Assist the Logistics Coordinator in scheduling, movement, and tracking of trailers.
• Review inventory spreadsheets to confirm photos and specifications are complete and accurate.
• Support the sales team with accurate, timely trailer data and availability updates.
• Attend company meetings and contribute to continuous improvement discussions.
• Communicate effectively with internal departments and external partners to ensure smooth trailer throughput.
• Stay current on trailer models, equipment specs, and market trends to assist sales strategy.
• Identify process improvement opportunities to enhance efficiency and accuracy.
• Pursue ongoing professional development and skill enhancement.

Required Skills/Abilities:

• Strong organizational and attention to detail skills.
• Excellent communication and teamwork abilities.
• Customer focused with a proactive, positive attitude.
• Proficient in MS Excel and general computer systems.
• Ability to work independently in a fast-paced environment.

Education and Experience:

• High School diploma required; Associate or Bachelor degree preferred.
• Minimum 2 years’ experience in inventory management, logistics, or related administrative roles.
• Experience with inventory software or lot management systems preferred.

Physical Environments:

• Moderate to high noise levels; work performed both indoors and outdoors.
• Must be able to lift or move up to 50 lbs.and climb in/out of trailers.
• Frequent walking and bending are required in yard areas.
  

Our Benefits:

• Competitive Salary
• Quarterly Profit Share
  
• Paid Time off and 9 Paid Holidays
• Medical, Dental & Vision Insurance
• Matching 401K (Retirement Planning)
• Company uniforms provided
• Prescription safety glasses program
  
• No weekends