Sales Operations Coordinator

Utility Keystone; Manheim (PA); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Competitive Salary

Quarterly Profit Share

Paid Time off and 9 Paid Holidays

Medical, Dental & Vision Insurance

Matching 401K (Retirement Planning)

Company uniforms provided

Prescription safety glasses program

No weekends

Job summary

Utility Keystone in Manheim, PA is seeking an organized logistics coordinator to manage trailer check-ins, maintain inventory accuracy, and keep units ready for sale, rental, or lease. You will support sales and logistics teams with timely trailer data and coordinated throughput.

The role requires attention to detail, experience in inventory or logistics, and proficiency with Excel and inventory systems. On-site position with opportunities for growth and ongoing professional development.

Qualifications

• High School diploma required; Associate or Bachelor degree preferred.
• Minimum 2 years’ experience in inventory management, logistics, or related administrative roles.
• Experience with inventory software or lot management systems preferred.

Responsibilities

• Perform trailer check-ins and maintain accurate inventory records in the management system.
• Conduct cycle counts and reconcile discrepancies.
• Ensure trailers are prepared for sale, rent, or lease; remove plates, inspect, and coordinate repairs or cleaning.
• Work with bank auditors to locate and verify trailers on floor plans.
• Issue purchase orders and coordinate with vendors for processing & repair work.
• Assist the Logistics Coordinator in scheduling, movement, and tracking of trailers.
• Review inventory spreadsheets to confirm photos and specifications are complete and accurate.
• Support the sales team with accurate, timely trailer data and availability updates.
• Attend company meetings and contribute to continuous improvement discussions.
• Communicate effectively with internal departments and external partners to ensure smooth trailer throughput.
• Stay current on trailer models, equipment specs, and market trends to assist sales strategy.
• Identify process improvement opportunities to enhance efficiency and accuracy.
• Pursue ongoing professional development and skill enhancement.

Skills

Strong organizational skills

Excellent communication

Teamwork abilities

Proficient in MS Excel

Independent in fast-paced environments

Education

High School diploma

Associate or Bachelor preferred

Tools

MS Excel

Inventory software

Job description

Our Values:

Faith:Our foundation is faith. In everything we do, we do the right thing.
Service:Our standard is service. Our customers receive uncommon service in every experience.
Family:Our team is family. Everyone matters here, and this company matters to all of us.

Job Summary

Manage trailer check-ins, maintain accurate inventory, and ensure all units are prepared for sale, rental, or lease. This role supports the sales and logistics teams by coordinating trailer readiness, improving lot organization, and maintaining high data accuracy to drive operational efficiency and customer satisfaction.

Key Roles

• Trailer Check-ins
• Systems and Process
• Sales Team Support
• Trailer Throughput
• Growth and Development

Essential Duties

• Perform trailer check-ins and maintain accurate inventory records in the management system (ex. Pinquire).
• Conduct cycle counts and reconcile discrepancies.
• Ensure trailers are properly processed for sale, rent, or lease – including removing license plates, inspecting conditions, and coordinating necessary repairs or cleaning.
• Work with bank auditors to locate and verify trailers on floor plans.
• Issue purchase orders and coordinate with vendors for processing & repair work.
• Assist the Logistics Coordinator in scheduling, movement, and tracking of trailers.
• Review inventory spreadsheets to confirm photos and specifications are complete and accurate.
• Support the sales team with accurate, timely trailer data and availability updates.
• Attend company meetings and contribute to continuous improvement discussions.
• Communicate effectively with internal departments and external partners to ensure smooth trailer throughput.
• Stay current on trailer models, equipment specs, and market trends to assist sales strategy.
• Identify process improvement opportunities to enhance efficiency and accuracy.
• Pursue ongoing professional development and skill enhancement.

Required Skills/Abilities

• Strong organizational and attention to detail skills.
• Excellent communication and teamwork abilities.
• Customer focused with a proactive, positive attitude.
• Proficient in MS Excel and general computer systems.
• Ability to work independently in a fast-paced environment.

Education and Experience

• High School diploma required; Associate or Bachelor degree preferred.
• Minimum 2 years’ experience in inventory management, logistics, or related administrative roles.
• Experience with inventory software or lot management systems preferred.

Physical Environments

• Moderate to high noise levels; work performed both indoors and outdoors.
• Must be able to lift or move up to 50 lbs. and climb in/out of trailers.
• Frequent walking and bending are required in yard areas.

Our Benefits:

• Competitive Salary
• Quarterly Profit Share
• Paid Time off and 9 Paid Holidays
• Medical, Dental & Vision Insurance
• Matching 401K (Retirement Planning)
• Company uniforms provided
• Prescription safety glasses program
• No weekends