Sales Operations Coordinator

AGI; Albion (AR); On-site; USD 38,000 - 50,000; Full time

Job summary

AGI is seeking a Sales Coordinator to support order entry, AR cash receipts, and mail handling in Albion, NE. You will assist the Sales Manager and interact with internal and external customers to ensure timely information flow and professional service.

The role requires attention to detail, excellent communication via phone, email, and MS Teams, and teamwork to ensure accurate order processing. 6+ months experience and MS Office skills are preferred.

Qualifications

• 6+ months of experience.
• Microsoft Excel, Microsoft Word, PowerPoint, Internet browsers and Data Entry. General knowledge of Windows 7 and/or 10.
• Multi-Line Phone System

Responsibilities

• Communicate with purchasing buyout items and lead times
• Mail out samples and literature to dealers
• Act as the lead with order entry duties, POs, etc.
• Execute and complete change orders, consult with salesperson as needed
• Operate a multiline telephone system to answer, screen and forward calls to appropriate personnel in a professional and friendly manner
• Monitor Sentinel’s general voicemail box
• Set phone status for Day/Night service
• Greeting people entering our establishment, determining nature and purpose of visit, and direct or escort them to specific destinations
• Responsible for ensuring visitors sign in and are following applicable visitor rules such as COVID requirements
• Assemble Building Erection drawings and distribute ship packets to certified engineers as required per sales contract &/or engineering instructions and print red jacket documents
• Assist with Anchor Bolts and Certified Drawings
• Label and record component orders
• Handle incoming & outgoing mail regarding hours of operation for the post office and couriers
• Collect, sort, distribute, and prepare mail
• Coordinate courier deliveries
• Maintain postage funds in postage machines
• Process UPS shipments and end-of-day report
• Distribute incoming mail from the Sentinel plant
• Process AR payments and record receipts
• Report new order down payments
• Order and maintain literature, office supplies, and toner/printer supplies
• Responsible for updating spreadsheets with expenses
• File and maintain records daily
• Assist with keeping the storage room, office supply cabinets, and storage cabinets/closets organized
• Assist others with projects as needed and approved by the Sales Manager.

Skills

6+ months experience

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Internet browsers

Data Entry

Windows 7/10

Job description

AGI is seeking a Sales Coordinator to support order entry, AR cash receipts, and mail handling in Albion, NE. You will assist the Sales Manager and interact with internal and external customers to ensure timely information flow and professional service.

The role requires attention to detail, excellent communication via phone, email, and MS Teams, and teamwork to ensure accurate order processing. 6+ months experience and MS Office skills are preferred.