Sales Operations & Contracts Coordinator

Ultimate Staffing; Phoenix (AZ); On-site; USD 55,000 - 73,000; Full time

Job summary

Ultimate Staffing in Phoenix, AZ is seeking an Administrative Coordinator to own day-to-day rental program coordination, documentation, and invoicing tasks.

The role involves maintaining rental agreements, insurance certificates, and tracking equipment, while supporting the Contract/Sales Administration team with deadlines and renewals. Candidates should be detail-oriented and capable of handling multiple records with accuracy.

Qualifications

• Attention to detail is essential for accurate rental paperwork and documentation.
• Strong organizational skills help manage multiple contracts, deadlines, and records.
• Clear communication ensures smooth coordination with customers and internal teams.
• Analytical and problem-solving abilities support process improvements in rental and contract ops.

Responsibilities

• Coordinate rental program paperwork and customer documentation.
• Monitor active rentals and follow up on missing information.
• Maintain contract files and track deadlines and renewals.
• Assist Contract/Sales Administration with documentation and data gathering.
• Develop proficiency in QuoteWerks, SAP, Salesforce, and MS Office.
• Identify process improvements for rental, sales, and contract ops.
• Build relationships with coworkers, vendors, and customers.

Skills

Attention to detail

Organizational skills

Communication

Problem-solving

Tools

QuoteWerks

SAP

Salesforce

Microsoft Office

Job description

Ultimate Staffing in Phoenix, AZ is seeking an Administrative Coordinator to own day-to-day rental program coordination, documentation, and invoicing tasks.

The role involves maintaining rental agreements, insurance certificates, and tracking equipment, while supporting the Contract/Sales Administration team with deadlines and renewals. Candidates should be detail-oriented and capable of handling multiple records with accuracy.