Rental Ops & Contracts Coordinator

Ultimate Staffing Services

Phoenix (AZ)

On-site

USD 42,000 - 64,000

Full time

9 days ago

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Job summary

Ultimate Staffing Services is seeking an Administrative Coordinator to manage day-to-day rental program duties in a fast-paced environment. The role involves rental paperwork, customer documentation, and follow-up to ensure data accuracy and timely actions.

The position requires maintaining rental agreements and related records, tracking invoices, and supporting the Contract/Sales Administration team. As you grow, you will assist with bids, registrations, insurance requirements, and other vendor

Qualifications

Experience coordinating rental programs and related paperwork.
Ability to manage documentation, deadlines, and renewals.
Strong attention to accuracy and compliance with records.

Responsibilities

Own the day-to-day administrative coordination of the rental program and paperwork.
Maintain rental agreements, insurance certificates, invoicing docs, and tracking.
Monitor active rentals and follow up on missing information and upcoming dates.
Assist Contract/Sales Administration with file organization and deadline tracking.
Help with bids, registrations, and compliance paperwork as knowledge grows.
Develop proficiency in QuoteWerks, SAP, Salesforce, and MS Office.
Identify process improvements for rental, sales admin, and contract ops.